Financials

Hello community,I have come up with a scenario, where I would like to record a security deposit along with prepayments.So for eg: if I have an equipment to rent with rental price of 100$. And I want the customer to prepay (200%) of the complete rental price along with the security deposit. So Rental price = 100$ and Deposit = 100%. But I dont want the security deposit to be recorded into books as I would then be refunding the deposit completely. How can we achieve this in Acumatica?Thanks in advance.

We are working on a process where we are seeking to take a part already in inventory in Acumatica and move it out of the system to ship to a vendor for rework. Upon the rework the part will be modified by the vendor and assume alternate part number nomenclature. We are attempting to move move for instance part 12345 out of inventory to the vendor and receive part 678910 back as the new modified part. We can easily enter a PO line referencing the new inventory ID which will be received in upon modification but are struggling with withdrawing the current part from inventory. I attempted entering a PO for qty. "negative value" to show the withdrawal of the part but the system is not allowing me to do so. What is the Acumatica advised practice for sending parts out to rework which are already in inventory and need to be withdrawn?

Hi, Is there an option or setting to restrict partial payments on invoices and only accept the full amount? Thank you!

Good day,The AR Team needed to correct an invoice in our Brazil tenant;  All the currency is BRL; transactions, sales orders/invoices.  When they tried use the “Correct Invoice” function the below message appeared.It was second occurrence; last time they just created a Debt for the correction.  Not sure I can correct it for this invoice but need to correct the “correct invoice” function going forward.  1005 is the Cash Account,Any assistance will be appreciated.Evan Error: An error occurred during processing of the field Account value 1005       GL Error: Denominated GL Account currency is different from transaction currency.  

Dear all,I meet a strange case.Bill is only 1 or some lines and in On hold status. It takes about 20-30s to open detail. And it’s slow for bills of one Vendor, the others is normal.And Also when release it also takes longer than the othersPlease help! Thanks alot! 

Hello all, I was wondering if any in the community is using the Shipped not invoiced functionality in Acumatica and if so what their feedback is on the functionality. I am currently exploring switching to this functionality as I do not like the way the system handles SO Order shipments from an inventory perspective.  My issue is that we do not invoice an SO until it is delivered to the customer. Which at that point we are invoicing and posting the IN so that the revenue and the expense are posted at the same time. However, with the OTB configuration  this process leaves the inventory in the system at the site until it is invoiced when, in my opinion, it should move the inventory from the site to an In-transit account until and invoice is created and the COGS are expensed. So I have been looking into the shipped not invoiced which placed the inventory cost into a Accrual account until the invoice is posted. However, OTB it appears that this Shipped Not Invoiced account does not show up

Does Acumatica offer a basic Expense Management Module instead of the Advanced Expense Management?  We are looking to implement a third party Expense Software and would like to simply import the transactions into Acumatica.  Our current understanding is we need to use AP Bills but we would prefer to have a way to capture/track employee expense transactions separately from our vendor transactions. 

Trying to import AR Invoices from old system using out of the box import scenario.  When running the import, the first line of the spreadsheet imports and then I get an error on the rest.  Screenshot of the error below.  Any ideas? 

Hi  May i know if anyone know how the acumatica system auto send customer statement to individual customer on every month?Can share with the step of this automation?

How to remove employee credit cards from the bank feed? We have several credit cards that have been disabled and do not have transactions for at least 45 days because employee no longer works for us. Our bank does not have it listed as an account either because as soon as employee leaves the company, we disable and delete that corporate card. Thanks in advance. 

Hi everyone,Several of our main large volume invoice vendors are paid once a month (i.e. 10th of month, 15th of month, end of month). The problem is, they are all paid on the second following month (i.e. Any invoice in January is due March 10th, March 15th, March 31). Any suggestions on how to best handle this in Acumatica which only has options for day of next month but nothing for second month.

I created 4 donut widgets showing sales mix between locations.  However, some locations dont have all the types of sales that other locations do so the colors don’t align between the widgets.  How do I have each donut widget show all the sales types so that the colors align?   Thank you!! 

Hello Community, We want to setup some reminder email to customer when AR invoice due date passed 10 days.  Can anyone guide me how to achieve this? Or Have anyone setup similar kind of business event? Regards,Jewel ParvezLead ERP ConsultantAlliant Rigserv LLC 

Are you using Acumatica to perform financial planning for upcoming projects?Do you find Acumatica has sufficient tools to adequately perform scenario planning? Do the existing forecasting tools need additional functionality to fulfill these use cases?Our team is interested in learning how other partners perform financial and scenario planning in the Acumatica environment, and whether the existing functionality is generally considered sufficient.

Hi! We are currently migrating form Sage 300 CRE to Acumatica. We are wondering how can we best translate to Acumatica our Sage 300 CRE Account definition. In Sage 300 CRE, we use a suffix for example: 31000.001 The first 5 digits (31000) - Account The last 3 digits (001) - is our suffix (department, company, project, etc) 

I’ve been updating the user access to the GL Accounts tabs (view-only) on the Customers, Customers Classes, Stock/Non-stock item, etc. I was able to find most of the GL Accounts and Subaccounts fields on most screens except for the Customers screen.Under the Access Right By Screen > Receivables > Customers > Customers, I can only find the Cash Discount and Prepayment fields listed. Where can I find the rest of the fields?  Thank you,

Does Acumatica have integration with Stripe Payment Systems? Thanks

Is it possible to create the above credit terms?Ex: Doc date 10 Feb 2023, it is due at 30 April 2023.  

HI, I’m trying to create an approval map where a manager will need to approve the AP bill for POs enter only by certain users. It doesn't look to be working. However if I uncheck the active box for the 2 employees in the conditions tab, the approval does work. I only need it for these 2 employees though. Any Thoughts? 

How do I create a column that calculates % of sales for each row?  

Can you report on operations expense at a warehouse level or does it need to be a branch in order to meet the requirement. I am referring to capturing and reporting non product cost, like your payroll, building maintenance etc. We are trying not to have move sub accounts to keep it simple on the number of accounts and activities to be configured.

Hi! May I ask anyone on how to release payment using Pettycash Fund? Petty Cash account is already setup. I just do not know what module to use in releasing payment. Also, is releasing payment using Petty Cash fund affect the GL entries?Thank you in advance!

Hello Community,I have a scenario where I would be importing some invoices of the year 2019. Initially, I had defined 2020 as the first financial year in the system. So, now to import these invoices, I have shifted the first financial year to 2019, created periods, but i am not able to Generate Calendar nor even open the periods of the same year. Is there anything i am missing out here?  Thanks in Advance. 

I am using the financial report writer to build a project P&L for my client. I am having trouble getting the project name to appear in the title since there does not seem to be a parameter available.In my column set, I have added:=@StartProject + ' - ' + THIS IS WHERE I WANT THE PROJECT DESCRIPTIONThe project code is an auto-numbered ID and without the name makes it difficult to identify the reports.Thank you in advance.

I got this out Quickbook’s.I just want to  know what are people thoughts on tackling this. I just have to do a detailed upload from Jan - June of 2023.