JAMIS Prime User Discussions

What You’ll Discover Smarter Resource Planning (Now Generally Available)See how fully released Resource Planning capabilities enable you to:Align workforce demand with financial plans Forecast labor, revenue, and costs with precision Incorporate approved time off directly into resource forecasts for a more accurate view of availability Next-Generation Project Financial VisibilityExplore the new PSR+ (Project Status Report) - a powerful replacement for legacy reporting that delivers:Flexible WBS-level reporting across contracts, projects, and tasks Detailed financial insights including budgets, actuals, forecasts, and profitability Better-informed decisions with enhanced project transparency Platform & Integration EnhancementsSee what’s new in usability and connectivity, including:Continued improvements to SharePoint integration and file storage A more streamlined and intuitive user experience across the platformJAMIS Introduces Innovative Project Workforce & Performance Managem

🚀 Now Available: AI-Powered Generic Inquiry Creation in JAMIS Prime 9.0 Update 6+We’re excited to introduce a powerful new capability that transforms how you interact with your data in JAMIS Prime:AI-Driven Reporting with Generic InquiriesWith the introduction of AI-powered assistance, you can now create, refine, and run reports using plain language—no technical setup required. 💡 What’s NewInstead of manually building Generic Inquiries (GIs), you can now simply ask questions like:“Show active contracts with funded value and end date” “List invoices over $50,000 by vendor” “Show overdue AP items with balances”The system will:Automatically build the underlying Generic Inquiry Apply filters and joins Return results instantlyThis eliminates the need to navigate multiple screens or configure reports manually. ⚙️ How It WorksThis new capability leverages AI to bridge the gap between business questions and data access:Ask a question in plain language AI interprets your request The system au

We’ve noticed that the total funded amount from subcontracts populates in the Job Costs Transactions Summary, “total burdened cost amount” column. Which makes sense but also skews the numbers as option years pass.Also, in the Job Costs Transactions Detail, the subcontract populates (& decrements as bills are entered), but when the Subcontract is closed, the subcontract funding entry disappears but all the decremental SC entries remain, which makes the detail report not add up correctly when exported to Excel unless you filter to remove all the SC source lines.When do you find it best practice to close subcontract agreements? We often keep contracts open for years as they get wrapped up, but I’m not certain we want to treat subcontracts the same if it affects the burdened cost. Or is it a good idea to de-obligate funds via change orders as new options come along, just so the total burdened cost is more accurate?

We've been Jamis Prime Users for 5 years now, but in all that time, other than per diem tables, we had yet to explore Import Scenarios. It was easy to push them aside to learn later, since I was so busy with other tasks. But sometimes an invest now can payoff later and, while I am still very much a beginner, I am kicking myself for taking so long to finally take the time to start learning and using them.The hardest part was getting a working template to make the data provider, and setting up the Import Scenario itself. But once you've invested the time in setup, future usage is a breeze. I watched a two-part Jamis class, and still needed a bit of assist, but I learned so much with each step. And I’ve been very proud to have been able to figure out my most recent import scenarios without having to reach out for help. With each different scenario, I've learned something new - such as to search and research the existing templates. If you don't know how to code something, chances are one o

Tune in on May 29 at 11:00 AM Pacific for Episode 172 from AUGForums.com Real Talk, “Creating GIs and Business Events in Acumatica with AI”!  This episode explores how AI is transforming the way Acumatica users create Generic Inquiries and automate Business Events, helping teams work smarter, faster, and more efficiently within Acumatica Cloud ERP. If you are interested in automation, reporting, AI integrations, or improving your Acumatica workflows, you will not want to miss this conversation. Mark your calendar and join us live! 🎧 https://bit.ly/3RqYcn6

I’m excited to share these Three AMAZING new features that our wonderful JAMIS Prime Development Team has instore for ALL JAMIS Prime 9.0 Customers.AI Assistant, Copilot, Machine Learning for JAMIS Mobile App• AI AssistantJAMIS Prime now includes an embedded AI Assistant designed to help users answer questions, build Generic Inquiries, and support help/documentation requests using natural language prompts. The goal is to automate up to 80% of the inquiry-building process, with future enhancements planned for business events and dashboard creation.Additional AI capabilities include:Integration with Model Context Protocol (MCP), allowing secure connections to external tools, databases, and systems such as Outlook and Salesforce. FedRAMP compliance enhancements to ensure operational data remains secure and access is governed by user permissions. Anomaly detection in accounting processes and the ability to explain system calculations and features directly within Prime. Future roadmap enhan

Since we started using them, Business Events have played a large role in the administrative side of our company.  Sending out late approval reminders, automating import scenarios to help with security, and notifications going out to inform employees of data integrity errors are a few of the use cases that we have found for business events. I wanted to share how I created one of our most used Business Events. Our most common use for Business Events is ‘Late Approval Reminders’.  Previously, we started running into issues where approvals during the purchasing processes weren’t getting done in a timely manner, which was slowing everything down. The Purchasing team didn’t have the bandwidth to keep an eye on what was still pending approval, then trying to hunt the employee down to get the approval completed, before often learning the employee is out of office and that the item needed to be rerouted for approval again.To sum up the lengthy tutorial, a generic inquiry is created to show any

  Browser Navigation Behavior Impacting Report Parameters (Chrome and Edge) JAMIS would like to proactively share an update regarding a recent change in browser behavior that may impact how certain reports and screens open within JAMIS Prime. What’s happening Recent updates to Chromium-based browsers (such as Google Chrome and Microsoft Edge) have introduced changes to how navigation parameters are handled in JAMIS Prime. As a result, in some cases, reports or screens that typically open with pre-filled parameters may now open without those values automatically populated. What this means for you This behavior is specific to the browser and not the underlying report functionality. Reports and screens continue to function normally when you enter parameters manually. Mozilla Firefox is not impacted and continues to process navigation parameters as expected. What you can do now To maintain your current workflow efficiency, we recommend the following options: Use

With this update, we’re excited to introduce the new Gemini AI feature in JAMIS Prime.Gemini allows you to search within your JAMIS Prime environment and ask questions directly from the system. It provides summarized results from all relevant wiki articles and documents across our help resources, including help.jamis.com and help.jamisprime.com.See example.If you are on version 9.0 and want to have this feature enabled, email JAMIS Support at support@support.jamis.com.Note: Gemini is still in its learning stages and may not yet include all information from our help sites. As with any AI tool, output quality improves over time as it learns from a larger volume of data.Please make sure to verify all results for accuracy.

Did you know labor doesn’t have to exactly match your payroll timing? Something we decided during implementation was to process labor weekly (instead of matching our biweekly payroll) and to not process labor in summary. This has enabled us to make our billing much more accurate and timely, since Billing only has to wait a maximum of 7 days for posted labor. And we’ve been able to provide much more accurate, in-depth reports to our program managers and our customers. 

Our company is working on internal controls and streamlining some processes and one of the ones that came up was a vendor-monitoring system to track contract renewal dates, department which uses the vendor, ownership of the account, etc. At first, leadership wanted to make a listing in Sharepoint that would have required a lot maintenance, not to mention it would have been double-entry since we already maintain a vendor list within Jamis. So we convinced them we could customize the vendor list in Jamis by adding the required user-defined fields under Attributes. The best part is each attribute can be customized - some as text fields, a calendar, a list to select from, even a list with multiple selections. Then all that was needed was to add the fields to the Vendor Inquiry, and we have the resource the executives needed without having to maintain two lists in separate places.  Other examples we have used this for are to track Revenue by State under the Job lists. (We used to manually t

Hi All, Just wanted to wish everyone a Happy New Year! Also wanted to let you know that we have the 2026 Training Calendar available for registration of classes.  We also have the new updated dates for our 2026 JAMIS Prime Summit available. Check it out: https://faqhelp.jamisprime.com/(W(2))/Help?ScreenId=ShowWiki&pageid=0620ba7b-4a88-4089-8c04-26a3853dfe73 Thanks, Semond Atkins

Is it best practice to uncheck the Active box for old per diem schedules or should it not matter since the start/end dates dictate which one populates on new expense reports anyway? (The problem with making them inactive is when you go to look at old expense reports, the location description disappears in the upper section and you have to go to the per diem tab to see it.)

Hi — we’re exploring a 9/80 schedule (every other Friday off) and want to use the “split Friday” approach so each workweek still totals 40 hours. JAMIS Prime runs on Acumatica, and I can’t find a public example of JAMIS clients doing this. Has anyone here implemented 9/80 in JAMIS Prime (which screens they used, e.g., Timesheet Schedule / Time Card Profile / Overtime Rule), or can share a short description of how you configured it? Thank you!

We recently discovered that terminated employees with their status set to Inactive (we do that for never started hires or employee’s that have been gone several years), still appear in A/P Bill Entry because apparently their “vendor status” is still active. But I can’t find anything under the employee setup to change that. Any suggestions? Employee setup: Vendor list: 

For all JAMIS Prime ERP Customers that are looking for some live training, we have training schedule for each month on our JAMIS Prime ERP Help Site https://help.jamisprime.com/ Click on PRIME FAQs & RESOURCES tab, then scroll down to the Events Section. You can either go to the Month under Training Schedule and click on the hyperlink to register for a class or go to the Training Outlook (Dynamic Calendar), select the Class from the day of the week and click Location/Registration Link to register.Option 1:NOVEMBER 2025Processing Series: Accruals & Import ScenariosBeginner Accrual Process | 11/13/25 | 10am-12pm ET | Double Header w/ Report Designer! Data Migration Series Data Providers & Building Scenarios | 11/20/25 | 10am-12pm ET Preparing Data & Executing Import Scenarios | 11/21/25 | 10am-12pm ET Reporting Series Report Designer: Fundamentals | 11/13/25 | 1pm-3pm ET | Double Header w/ Accrual Processing! Option 2:For any attended sessions, please complete our survey

The Gross billing amount for the project is based on the billing type. The Billing Type indicates how the system calculates billing and revenue bill amounts for project.  This is why the Gross Amount field is cumulative. In the example below, the Project is a T&M and the Bill for Overruns is checked. This means it ignores funding and bills everything. If not checked, it will only bill within funding.Gross Amount = Prior amount + Sales amount - Prior Overruns (2,061,629.80 + 61,719.80) - 61,629.80 = 2,061,719.80 Note: The Gross amount and invoice is also affected by the project's Limit Extract to Funded Limit check box on or off. Turned off (the default): The system calculates the total of all of the project's job cost transaction records: billed amount + billing total burden amount + markup amount Turned on: The system starts to add the cost records from oldest to newest until the funded amount is reached without going over the funded amount. If a cost record goes over the limit, t

It’s a simple hack but did you know you can rename menu items for clarity? This is especially useful when you have multiple menu items named the same thing, but they are actually different forms/reports. (Yes, you can hover over the item and see if it has a different ScreenID, and pay close attention to the category, but not every user knows to pay attention to that, plus it’s an extra step.)For example, back in JAMIS 7, the default was to have “Close Financial Periods” be the name for several of the forms - Banking, A/P, A/R, etc. This caused confusion because our team didn’t realize they were different forms. They would check for Unreleased Documents in one, assume there were none anywhere, and then hit issues later because they had only checked A/P, not A/R, and so on. So we renamed them. Now our team can work their way down the list and know exactly where they are every step of the way. I’ve noticed that this specific scenario is no longer a problem with 8 & 9 but it was a grea

Have you discovered/re-discovered the Pop-Up Note feature?This simple tool can be a game-changer for communication and compliance for customer accounts, vendor accounts, inventory items, and business accounts; especially when it comes to: Alerting users to important reminders (e.g., billing instructions, project-specific rules) Providing contextual guidance right where it’s needed Flagging exceptions or critical info at the point of data entry It’s an easy way to boost visibility and reduce errors without relying on emails or extra training.Want to give it a try?Check out this step-by-step guide from the JAMIS FAQ/Help: How to Use Pop-Up Notes in JAMIS Prime I’d love to hear from you: How are YOU using Pop-Up Notes today? Any creative examples or helpful tips? Have they helped reduce back-and-forth or prevent mistakes? Let’s crowdsource some best practices! Drop your comments and screenshots below  

Hi everyone!One of the most underutilized personalizations in JAMIS Prime is Side Panels!  Side Panels are available starting in v7.0 and evolve even more in v8.0.  In its simplest form, a side panel allows you to view a form from an entry list.  The most common example I’ll share is for AP Bills and Adjustments.  When you navigate to AP Bills and Adjustments you first see the AP Bills and Adjustments entry list.  If you configure this generic inquiry to include a Side Panel you’ll be able to view the full AP Bill on the side of the screen as you make your way through the AP Bills and Adjustments list.  Screen shots are included below.  While we used AP Bills and Adjustments for this example it can be done on any generic inuiry to include the AR Invoices and Memos entry list, the GL Journal Transactions entry list, etc.If you need more support with this or would like more information on how side panels evolve to include data entry forms you can review the product release notes found on

In this business case I want to dashboard a doughnut chart that displayes the product versions that customers are on, but we store the data as a long string (i.e. 8.0_20250306.1 Update 12) and for the chart I only want the first three places.  By using the Substring function I was able to add a column with just 8.0 and this made the chart and Legend much more manageable in the dashboard.Here's how:Add a calculated field to your Generic Inquiry. In the calculated field's formula, use the Substring(str, start, length) function. str: This is the field containing the data you want to segment, such as an Account or Subaccount field. start: This is the starting position of the segment you want to extract within the field, counting from the left (first character is position 1). length: This is the length of the segment you want to extract.  ExampleIf you have a field like "GLAccount" (e.g., "100-2000-300") and you want to extract the first three digits, you would use a formula similar to th

Generic Inquiries (GIs) in JAMIS Prime v8.0 allow for conditional formatting of rows, enabling users to highlight rows based on specific criteria. This feature enhances data visualization by visually distinguishing rows based on their data values. To implement conditional formatting in a Generic Inquiry:Navigate to the Generic Inquiry: Open the Generic Inquiry in questionSelect the Results Grid Tab: Go to the "Results Grid" tab, where you'll find the "Row Style" box.Click the Pencil Icon: Click the pencil icon within the "Row Style" field to open the formula editor.Enter the Formula: Write an IIF statement to define the condition for highlighting. The formula should evaluate a specific field and apply a style based on the outcome.Specify Styles: Choose the desired style (e.g., color, font) for rows that meet the condition and optionally, a different style for rows that don't meet the condition.Validate and Save: Click "Validate" to check the syntax of your formula. If valid, save the G

How Are You Using JAMIS Prime Dashboards? Let's Share Ideas! Hey JAMIS Prime community! We’re looking to level up our use of dashboards in JAMIS Prime and would love to hear from YOU!How are you using dashboards in your organization?Are you tracking project health? Monitoring indirect rates? Flagging overdue timesheets or unbilled revenue?We’d love for you to share: Your favorite dashboard widgets or KPIs Any custom dashboards you’ve built for specific roles (e.g., PMs, executives, accounting) Tips or best practices for keeping dashboards clean and actionable Visualizations that help drive decisions Lessons learned (what not to do!) Whether you’re a power user or just getting started, your insights could help others improve visibility and efficiency across their organizations.**Drop a redacted screenshot or describe your setup below!**Let’s get a great thread going to inspire each other!#JAMISPrime #Dashboards #BestPractices #GovConTech