Payroll module discussions & questions
- 134 Topics
- 428 Replies
Setting up payroll for a new client. One Earning Type code, out of many, is not to be included in over time calculations. Does anyone know how I might configure this exclusion to OT?
My current client has many Earning Type codes and they are all included in OT calculations except one. This miscellaneous Earning type is used when the company ‘gifts’ an employee a day off with pay. A gifted day off, such as this, is not eligible to count towards OT pay for the week. Has anyone ever run into a scenario like this? Thanks in advance for any input.
WA Cares Payroll Tax Implementation
Hello - does anyone know if the WA Cares tax for Washington state will be included in a future Tax Maintenance update? We are running payroll the first business day after the effective date, so we are very interested in the timing if this involves a Tax Maintenance update. Thank you.
Adding Payroll Adjustments after batch is released but prior to the payment being released
If a Payroll batch is Released:-It creates a Paycheck record which is linked to the Employee-Entries are no longer allowed to be added to the Payroll Batch directly-The Paychecks and Adjustments (PR302000) form does allow you to enter new lines for the Paycheck-Those new lines are also added to the Payroll Batch if you go back to that formIs there a REST API call to add lines to a Paycheck or can they be added to a Released batch with REST?
Import Scenario - Update deductions to inactivate and set ending date
We can successfully import the updated health insurance rates using an import scenario; however, we have to manually set the previous deduction to inactivate it / set the ending date before importing or the import fails. We tried to create a separate import scenario to update existing deductions, but I am not seeing how to differentiate between creating a new deduction vs updating the existing. SQL is so straight forward in comparison. Update … will update the record. Insert will create a new record. Not seeing comparable in the import scenario. Any suggestions?
Problem with updated payroll dll in 2022R2
Hello, i got and issue I have updated a DLL in my Acumatica project by placing it in the bin folder and loading the project from the folder. However, when I publish the project, the old version of the DLL is still being used and causing errors. What steps can I take to ensure that the updated DLL is included in the published version of my Acumatica project?
Aatrix Certified Payroll Report
Is anyone using this document successfully through Aatrix in any jurisdictions? I have tested the output in Pennsylvania and Ohio and the design drops local taxes from the tax totals and deduction fields rendering it useless to the client. I would like to know if these issues are being seen in other states and if other partners have discovered a way to utilize this built in design, we have resorted to using a customized report through Acumatica report writer to acheive this functionality.
Certified payroll, Benefits reducing the rate calculation question
HelloWe are newly implemented and working through our first certified projects.For our employees that we offer health insurance and 401k, the certified calculation isn’t quite right. You can annualize or not the benefits.This changes the way the calculation works for benefits reducing the rate.When you annualize health insurance it works more accurate as the cost is divided out over the anticipated hours per year.401k, if you annualize the rate, it divides those dollars over anticipated hours per year. Which can under report contribution and require us to over pay the employee.if you don’t annualize it, it over reports and under pays the employee.For example. We match 4% of hourly rate for the 401k. If an employee works 10 hours on a certified job and 30hrs on regular job. It takes the 4% match on all 40hrs and divides by the 10. We want the 4% of 10hrs divided by the 10hrs. So we are either over paying or under paying the prevailing wage job. The other issue, we work non-consiste
Payroll - Additional state tax withheld but employee did not work in that State for the additional tax
In the case where a client has employees working in multiple states, some employees have additional state tax withheld. If an employee works in MO and KS and has additional tax of $10 for KS and does not work in KS that week, Acumatica still withholds the $10 additional tax for KS. The only way around it is to update the Employee Payroll Settings and remove the $10 additional tax from KS for that week and then put it back again for the next paycheck. This involves a lot of intervention to prevent this and then remembering to go back and update the tax settings after generating payroll for those individuals. We need a way to have Acumatica not include the additional tax when they are not working in the State with the additional tax.
How does Acumatica know what "Account Group" should use for Employee Timesheet and payroll posting?
Hello Community, I see when employees enter their Time Activities using a Project => Task => Cost Code, Acumatica in the Project Cost Budget creates a line with the same info plus “Account Group” L. How does Acumatica know what Account Group should use?@brandontfrank
Import PR Paycheck Earnings - For Salaried Employees - Amount not importing
Trying to Import paychecks for a salaried , when using the “Import PR Paycheck Earnings” Import scenario we are trying to set the Amount to $3786.96. However the amount field is not being imported. The Hours field imports no problem. The amount field is being set automatically to the Employees current biweekly salary amount $3020.35. Is there anyway to force the amount to be $3786.96 so as to match the legacy system?
Payroll Timeclock integration
Has anyone found an add on that integrates with Acumatica payroll that allows for timeclock functionanlity (mobile or punch clock) and also allows for PTO requests, The only add-ons in the marketplace seem to be for project tracking or a full HRMS platform. The native time entry for Acumatica mobile wants the user to put in the time start and then the hours. That won’t work for them. They need employees to punch in and out and have those show in the timecard with the system doing the match.
Best practice to hide SSN for Employees or Vendors?
I was expecting that the GDPR feature would allow user to identify and the secure private fields.It currently hides the names and contact addresses but not the most private field such as SSN.Is there a method to select which fields get blocke? Can this be addressed soon to help clients avoid liability issues?
Payroll Issues - Not Calculating Regular Paychecks
Recently ran a payroll. Ran the normal process. The only thing I did different is set up a new Floating holiday line item (for all employees, the same way, for the same amount of time), and added the new year of benefits and deductions. However, there were three, completely random (so we think) employees who the system will NOT calculate their paycheck for.Two of them are getting the following error, “Sequence contains no elements”. This is the trace: The other one is getting the following error, “Object reference not set to an instance of an object”. This is the trace: Does anyone have any experience with this? Or have resolution based on their reading of the trace log? To me it seems as though it has to do with the PTO banks for both, but I’m unsure. And all other employees were successfully calculated, processed, and released.
Salary Employee Rate Calculation
Hello Everyone,I am looking to see if there are any other options for a minor issue I am facing. On older versions of the payroll modules, like 2020R2, the system calculated salaried employees’ paychecks by the amount of hours times their salary rate (divided by the amount of pay periods). For instance if a salaried employee was paid $1000 per pay period for 80 hours, then for 40 hours they would be paid $500. In newer versions this changes to $1000 regardless of the amount of hours they have. This makes sense to me but I am wondering if there is any setting I can change to turn this back?I know one option is to make those salaried employees “hourly”. Another option is to change their type, on the paycheck, to “hourly”. In the meantime I have created an inquiry that I use to show salary employees hours that we run after a payroll import to see if we need to do any manual changes (we are working with 300 employees, about 100 are salaried). If someone is under 80 hours we go ahead and ma
ACA Reporting Form
Do I have to fill out the ACA Reporting form (PR207000) if I am using Aatrix to file 1095s?If using Aatrix, is there a way to get the system to prepopulate the Policy of Origin and the months of coverage, based on the employee’s payroll data in Acumatica? When I did a trial run, all Policy of Origin boxes and employee coverage month boxes were empty.
Third Party Sick Pay Setup
Hello,I was wondering how it is recommended to set up third-party sick pay in Acumatica Payroll? For example, should it be an earning type, a tax attribute, both, etc?The third-party pays the employee, but we have to withhold appropriate taxes and report wages on both form W-2 and 941.Thanks!
ACA reports are now available in Government Reporting
Reports 1095/1094 B and C are now available in the Government Reporting menu.You may need to Update Taxes in the Tax Maintenance screen.These are ONLY due for those who were live in 2020 or added a complete year of data to complete filings for 2020.If you are filing with Aatrix - Review the ACA Package (if you filed W-2s-the package is priced lower). If you need more information on pricing-please contact Aatrix.Reports are currently due by:1095 Employee Copy Date: Feb 25th 3:00 PM CST 1095C & 1095B (ACA) Federal Date: Mar 29th 3:00 PM CSTAatrix eFiling Deadlines Be sure to review Known Issues article or contact your Partner for assistance: for more information on set up and the customization package to use depending on version of software.
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