Payroll

For use in 2027

We are currently implementing Payroll and are using the Header Notes section in the Employee Payroll Settings to store confidential employee information. However, it appears that these notes are linked to the Employee Record Notes, which are accessible to the Operations Admin role through the Employee record.I am trying to configure row  level security to hide the Header Notes field, but the field does not appear to be available, so I am unable to revoke access to it.Is there a way to unlink the notes in the Employee Payroll Settings from the notes in the Employee Record? Alternatively, is there a recommended method to restrict access to these payroll-related notes so that confidential information is visible only to authorized payroll users?Thank you. 

Does someone know if Acumatica is planning something to handle the catch-up contributions for 2026? Standard contributions will be pre-tax, and catch-up will be taxable. Thanks,  Andres  The 401(k) employee contribution limit for 2026 is $24,500, with catch-up contributions of $8,000 for ages 50–59 and $11,250 for ages 60–63.Standard Contribution LimitsFor 2026, the maximum employee deferral to a 401(k), 403(b), or 457(b) plan is $24,500, up from $23,500 in 2025 (IRS Notice 2025-67). This limit applies to the combined total of traditional pre-tax and Roth 401(k) contributions.  IRS+2Catch-Up ContributionsAges 50–59: Eligible to contribute an additional $8,000, bringing the total possible contribution to $32,500.    3 Ages 60–63: Under the SECURE 2.0 “super catch-up” provision, participants can contribute an additional $11,250, for a total of $35,750 if their plan allows.    3 Starting in 2026, catch-up contributions for employees aged 50+ who earned more than $150,000 in FICA wages in

Has anyone built or customized a Paid Time Off (PTO) request workflow in Acumatica? This would be a rather simply process.Employee selects the date(s) they want to request off. Optional note can be added. Request is submitted to a designated approver. Approver can approve or reject the request. Employee receives a notification of the action. Global dashboard to view all requests.A nice-to-have feature would be tighter integration with timecards. Once the employee's weekly timecard is created, any approved PTO dates would automatically populate as PLT / Vacation without the employee having to enter them manually.Has anyone seen something similar to this?

Business NeedOrganizations that utilize shift differentials may have payroll policies or collective bargaining agreements requiring the differential amount to be paid only on regular hours worked. In these scenarios, overtime premiums must be calculated using the employee's base hourly rate and should not include the shift differential amount.Current LimitationCurrently, when a shift differential is configured as an addition to an employee's hourly rate, the differential becomes part of the employee's regular rate of pay. As a result, overtime calculations are based on the increased rate, causing the shift differential to be included in the overtime rate calculation.Requested EnhancementProvide a configuration option that allows administrators to control whether a shift differential is included in overtime rate calculations.Suggested setup options:Include Shift Differential in Overtime Calculation (current behavior) Exclude Shift Differential from Overtime CalculationWhen the exclusion

Release:    2026-8.56.0          Update: September 24, 2026  Canada FederalIncome Tax – ACTION REQUIRED - effective September 24, 2026FIT taxable wage on Canadian paychecks did not reflect the Deduction for Living in a Prescribed Zone or Annual Deduction Amount settings.When either "Deduction for Living in a Prescribed Zone" or "Annual Deduction Amount" was set in Tax Maintenance > Global Tax Settings, the FIT tax amount was calculated correctly, but the FIT taxable wage shown on the paycheck did not reflect these deductions. This applied to employees of any pay frequency and could result in a discrepancy between the taxable wage displayed on paychecks/T4 Box 14 and the actual tax calculation.This has been fixed; FIT taxable wage now reflects the annualized per-period amount of both deductions. FIT tax amount calculations are unchanged. PIT taxable wage is not affected by this fix.This fix applies in the future only; it does not retroactively adjust past paychecks.Action Required: I

Has anyone else experienced incorrect time zones being logged in the timecard from Appointment Logs? We are seeing incorrect time zones even for the same customer on the same day. I have reported this and the suggested solution is to manually change our settings on our mobile devices. Development team does not think this is an issue and is not moving forward to fix. If it is happening to others we need to get it reported.

Hello, my company recently started with Acumatica, and we are using the time activity and timecard approval workflow in parallel. The idea is that project managers approve all time activities and the employee’s people manager then approves the whole timecard. The problem with the setup that we are experiencing is, that managers already see the timecard in their approval screen before all time activities are approved. They now have to open each timecard to see if all activities are approved. That is causing a lot of frustration as managers with 10+ employees have to open all timecards one by one over and over to see if they can be approved.Has anyone found a way to make timecards only appear in the approval screen once all time activities are approved? 

We are an Independent Special District of the State of Florida (Fire Department). We are members of the Florida Retirement System, which is a 401(a). We need to code the deduction for this retirement plan correctly. There is no option for a 401(a) in Acumatica currently. How do we add it? This is affecting an over 50 employee with his catchup contributions. Any help would be greatly appreciated. Sincerely,Denise McCaughanA 401(a) is a retirement savings plan that an employer sponsors, and that allows for contributions from both the employer and the employee: Availability: Some public sector employers offer 401(a) plans. Contributions: 401(a) plans typically have employer contributions that are non-elective, meaning they are made regardless of whether the employee contributes. However, contributions can also be elective, or "match" contributions, where the employee must contribute first to receive the employer's contribution.  Taxation: Earnings in a 401(a) plan are tax-deferred, meanin

Can anyone confirm whether this has been taken care of it 2026 R1?

October 1 begins our fiscal year and all employees have received a raise. Is there a way to import the pay increases to all employees? I have already created a spread sheet with all the data that I believe is needed to import. Most of the earning codes are the same for a majority of employees. I am new to Acumatica but I am trying to learn as much as possible and I do not want to enter one by one.

I’m not sure what to do with Government Reporting this week.Whenever we try to process it through Aatrix it usually works fine. Starting last Friday it is giving us this error message when trying to run the Federal Tax Deposit:Any thoughts on what we are missing here?Thanks!

How can I create/add a select all box on CST.PR.50.30.00 Create Liability Bills screen? Right now I can only select one screen at a time. I want to be able to check all boxes before I process anything. I need to know the total that I am selecting and cannot just click “Process All.”

Hello,this is my first time implementing Acumatica payroll and I’m struggling to know if the NACHA file was created and if it was, where I can view the .txt version of it.  Any help is appreciated!  Thank you in advance.

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I have a client that has to create zero net pays once in while and they can’t release the transaction. It shows open and nothing hits the general ledger. Is there a special way you have to release a paycheck that has zero net pay? I have tried releasing it from paychecks and adjustments (inquiry), releasing through the paycheck transaction, and through process payroll documents. It is stuck in a open status and the only options you get are calculate. Since it did not hit the ledger then how do you continue with the transaction? Any comments would be appreciated. Thanks

Info:Payroll is currently supported in all US States and Canadian Provinces. (Partners who have not implemented payroll in Canada should still create a presales support case first.) Payroll is not officially supported in US Territories (Puerto Rico, etc.)  Functionality Puerto Rico Virgin Islands (US) Guam American Samoa Norther Mariana Islands Setup Work Location Yes Yes Yes Yes Yes Hire Employees Yes Yes Yes Yes Yes Process Payroll Yes Yes Yes Yes Yes Government Reports - - - - - Create US W-2 Yes Yes Yes Yes Yes Create Territory W-2 or equivalent form - - - - -

I have a client who does not want PTO hours to be included in the threshold for overtime pay.  For example, if the employee worked the following:8 hrs on day 18 hrs on day 28.5 hrs on day 38 hrs vacation on day 48 hrs on day 5This person only worked 32.5 hrs and had 8 hrs of vacation pay; in this scenario, I do not want to calculate overtime on the .5 hr.Does anyone know how to configure 2026 R1 to accomplish this?

Weekly 941 reporting (Schedule B) isn’t tying to the weekly Payroll Summary - what would be causing this?  It appears to be related to “pennies”, but the associated outage is resulting in several of hundreds of dollars.

I have a lot of customers who choose a different payroll provider because Acumatica does not have an HR module, is there any plan to add one in the near future.  

Hello all,I would like to know if I mark the below employee as Inactive & deactivate the line items under the Delegates tab, would the delegation become inactive? Also how can I add date under Expires On field?  

06.01.26;  Is anyone else having issues connecting to Aatrix?   I keep getting:“Error:  Failed to find data.  Please try again later or contact support if the problem persists”.

hi!our client needs to be able to track workers comp codes by task and employee.  they have a wage-tiered rate structure so depending on the rate of the employee, the WCC can vary. For example: Employees work plumbing tasks that have two different WCC codes depending on their hourly wage rate:- WCC 5183 (Plumbing Low Wage) applies when the employee rate is under $32/hr at 0.073981/hr- WCC 5187 (Plumbing High Wage) applies when the employee rate is $32/hr or above at 0.038358/hrThe problem is that Acumatica's WCC source mapping only supports Project/Task or Labor Item as triggers, neither of which is wage-rate-aware. ExaCTIME has confirmed they do not pass WCC codes or any wage-tier differentiator — timecards come over with Project, Task, and Hours only.We've looked at using labor items as the discriminator, but that doesn't work without ExaCTIME sending different pay codes. Employee-level WCC assignment won't work either since employees cross the $32 threshold regularly. We've looked a

I am trying to release payroll and am receiving the below error. Any idea what could be causing this? When looking at the trace I thought it has something to do with PTO, but I removed PTO from the employees time and tried to release, and I am still receiving the error.  at System.ThrowHelper.ThrowInvalidOperationException(ExceptionResource resource) at PX.Objects.PR.PTOHelper.GetBankStartDate(PXGraph graph, Int32 bAccountID, PREmployeePTOBank employeePTOBank) at PX.Objects.PR.PRPayChecksAndAdjustments.CreatePTOBanks(PRPayment row) at PX.Objects.PR.PRPayChecksAndAdjustments.UpdateChildrenRecords(PRPayment row) at PX.Objects.PR.PRPayChecksAndAdjustments.InsertNewPayment(PRPayment payment) at PX.Objects.PR.PRPayBatchEntry.CreatePayments(PRBatch currentBatch) at PX.Objects.PR.PRPayBatchEntry.<>c__DisplayClass91_0.<release>b__0() at PX.Async.CancellationIgnorantExtensions.RunWithCancellationViaThreadAbort(Action method, CancellationToken cancellationToken) at PX.Async.Cancel

How can we setup a deduction and benefit code for health insurance.  IE, employee pays 15% and employer pays 85% however, this is based on the employees specific health insurance amount.  If total group policy is $10,000 per month and employee part is $1,000 per month, the health insurance deduction should be $150 for employee and $850 for employer.   Thanks