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Payroll module discussions & questions

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233 Topics

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gparrales50Freshman II

asked in Payroll

tstamp cannot be empty

We come from a version update to 2023R2, and in tables like the original acumatica PREmployeeDeduct, when updating it the following error appears, which did not happen in the previous version 2021R1, for the migration we logically made 2 jumps, the database is in sql server 2017, please have any clue PD. I've checked other posts, but I can't find any clues.

14 hours ago

austinp33

asked in Payroll

What is the best setup for connecting Acumatica with Paylocity?

Paylocity offers customized reports that can be created and exported. Those reports can then be used in a import scenario to upload into Acumatica the needed payroll information.Looking to automate the process more, has anyone had success in API connection or using other systems like Celigo to get what is needed for payroll processing?

4 days ago

jackielau53Freshman I

asked in Payroll

How do you set up payroll to accrue vacation pay $$ not just hrs?

The PTO bank accrues the hours correctly; however, I am trying to configure the system to also accrue the amounts and create the corresponding entry in Journal Transactions. Does anybody have a suggestion on how to do this?

6 days ago

AidanCCI2023

asked in Payroll

HSA Deductions and Direct Deposit

We just switched over to Acumatica and processed our first payroll in the system. After processing, I realized an error in the HSA deduction/direct deposit where the HSA deduction is essentially being doubled up. In our old system, we could tie the HSA deduction to a specific HSA direct deposit account, so the amount specified in the deduction set up was automatically directed toward the account set up under the HSA direct deposit code. Acumatica apparently does not have the ability to do this, so our implementation team advised us to set up the HSA account under direct deposits, and specify the dollar amount to deposit into the account with the remainder going to the regular checking account. Unfortunately, this is actually doubling up on the HSA deduction.For example, say an employee’s net pay was $1,000, including an HSA deduction of $25. They should actually receive $1,000 in their bank account because the HSA deduction was already factored into the calculation of their net wages.

We are looking at outsourcing payroll and I wanted to here from others about what they are using. We are a construction company and do work in multiple states. We are currently looking at the following:WorkForce GoMiterLumberPlease let me know your thoughts if you use any of these softwares. Thanks,Jeff G.

11 days ago

alopez21Freshman II

asked in Payroll

TStamp cannot be empty

When releasing in preproduction environment the following error is displayed: I have tried to replicate in my local environment this error but I don't get it, anyone has any idea?

14 days ago

SoniaEchols90Acumatica Moderator

posted in Payroll

2024 Payroll Tax Updates

Please see attached for a list of 2024 Payroll tax updates. Please note that some changes may require an action to be utilized. They will be flagged with a Y in Action Required column.Update: April 25, 2024CanadaFederal Employment Insurance Tax – Effective 4/25/2024A new field, Custom Employment Insurance tax rate, has been added to Tax Maintenance ~ Company Tax and to Employee Payroll Settings ~ Tax Settings to support EI Premium Reduction Program. Optional: Employers that qualify can use this field to add the lower tax rate to be applied to the employer portion of the tax. United StatesWashington Paid Medical and Family Leave- Effective 4/25/2024Corrected an issue where the taxable wage for Washington PFML was doubling on Government Reporting using the WA PMFL Form. Update: April 5, 2024 United States – HSA – Action Required – Effective 3/19/24The Federal HSA family contribution limit has changed from $8350 to $8300.ACTION REQUIRED: Review employee HSA family contributions that m

18 days ago

jmcarlsonFreshman II

asked in Payroll

Shareholder Health Insurance W2

How do you set up the deduction/benefit code to add Shareholder Health Insurance to owner’s W2 and report in Box 12 DD?

19 days ago

jackielau53Freshman I

asked in Payroll

How do you set up an employee who is EI exempt in Canadian Payroll?

I had tried not activating the EI taxes on the Employee Payroll Settings but get an error when calculating the paycheck. How do I set up this employee so EI insurable earnings & premiums are not calculated for this employee and that their T4 will show that they are EI exempt?

25 days ago

rbennett21

asked in Payroll

Use Catch up Contributions

Does anyone know if you check the box for use catch up contributions if it will look at the birthdate in the system? So, if you check it for everyone, even if they are not age 50 or older, it will look at the birthdate and NOT the check box?

1 month ago

cbittleFreshman I

asked in Payroll

Add Hire and Termination Dates to Generic Inquiry in Payroll

Is there a way to add the Hire and Termination dates from the Employee Payroll Settings Employment History tab to a generic inquiry? Our client is needing this information for an audit. If we use the Start Date and End Date of the positions we do not get accurate information if the employee had a position change. The DAC indicates these fields do not exist in the database and are part of the application code. The client is need the hire date field to populate the original hire date of the employee and the termination date only if the employee has been terminated. They do not need the end date of a position change.

1 month ago

marcandrematte

asked in Payroll

Timecard HOLD restriction once approved state

Hi We are having some internal issues regarding timecards approval status. Our approval status itself works fine, but once the employees time is approved, we would like to limit the possibilities to put the actual timecard to hold status. Our final step in the approval process is the finance department, and once the timecard is approved, we would like to disable the hold button, exccept for members from a specific group in our company tree. Is that possible?

1 month ago

lpayment80Freshman II

asked in Payroll

Payroll Direct Deposit and Bank Rec

Currently the Payroll Direct Deposit amounts are posted to the Cash account in detail instead of batch total. I do not see a setting to update this nor can I find a document addressing this behavior. I am sure I must be missing something… Thank you

2 months ago

HarshitaCaptain II

asked in Payroll

Removing Delegate from Employee

Hello all,I would like to know if I mark the below employee as Inactive & deactivate the line items under the Delegates tab, would the delegation become inactive? Also how can I add date under Expires On field?

2 months ago

podonnell11Semi-Pro II

asked in Payroll

Taxable Wage Limit Calculations

Hello Everyone,I was wondering how the payroll module pulls taxable wage amounts. Let’s talk about the California SUTA wage base amount. Say an employee has gross wages of $10,000. The taxable wages for the California SUTA will stop at $7,000 (unless overriden of course). Does it stop at $7,000 because Acumatica is pulling this limit from the tax symmetry engine?I am just trying to get confirmation on how this works.Thanks

2 months ago

CAMORRISONFreshman I

asked in Payroll

Correcting Paycheck

We accidently withheld a 401K contribution who isn’t currently enrolled in it pre tax. How do we fix this??? HELP

2 months ago

bzelinskiVarsity I

asked in Payroll

Time Card Details - Automatic Checking of Billable Box from Service Appointments

ISSUE: Logged time from Service Appointments transferred to the employee time card is always not checked as “Billable”, so we manually have to check each line in order for it to be calculated correctly.POSITIVE POINT: Any logs coming from projects are automatically checked as billable. As you can see below, all items coming from appointments are unchecked. Those that have projects involved are checked.If I go into the Earning Type Codes, I can set the default coming from projects to be ‘Billable’, which is great! QUESTION: How can I do this for any logs coming from Service Appointments? Any ideas?Thanks in advance.

2 months ago

Doug JohnsonAcumatica VP, Product Management

published in Payroll

Canadian Payroll

Acumatica will offer the Controlled Release of Payroll in Canada beginning with the 2023 R1 release coming in April. The initial release of Acumatica Payroll will support:Federal and Provincial Tax Calculations T4 and RL1 tax forms (T4 summary and RL1 available in 2023 R1) PD7A remittance validation report for CRA (2023 R1) Record of Employment Final Paycheck Canadian Specific features Paid Time Off calculations Deduction and Benefits calculations Payroll related features EFT (via Canada localization) T5018 (improvements in 2023 R1, ability to separate goods/services in 2024 R1) The following features will be supported in a future release:Multiple base currencies. Customers who want to run both US and Canada payroll need to implement 2 separate tenants PTO enhancements T4A (AP report)The table below outlines the stages and timelines of the rollout.Stage Tentative Date(s) Information/Activities Acumatica Demonstrations July 2022 Acumatica supervised demos using a previ

131022

2 months ago

HarshitaCaptain II

asked in Payroll

How can I process commissions via Payroll?

Hello all,I have been looking out for ways or steps/guide for processing commissions via Payroll in Acumatica. Would really be grateful. Thanks in advance.

2 months ago

amyj03Jr Varsity II

asked in Payroll

How to configure Vacation days (that must still deduct from PTO vacation bank) to count toward the weekly OT?

Scenario 2) Vacation days must count towards weekly over time. We have a PTO bank for vacation and must deduct any vacation hours from the bank. My Earning Type code is setup as “Time Off”. I’m looking for ideas on how I can have vacation hours taken still count towards the weekly OT. Thanks in advance.

2 months ago

jnowotnyFreshman I

asked in Payroll

PTO accrual by service anniversary

Hello! Does anyone have any clients who accrue their PTO by anniversary date and not calendar date? How do you handle that? Thank you!

2 months ago

mattsylvia22Freshman I

asked in Payroll

Acumatica Payroll PTO Banks adjustment

Has anyone figured out how you would make a manual entry to an employees PTO bank. For example, if the accrual was setup wrong, or the company decided to give them some extra time for whatever reason. I can’t figure out how I would adjust the time they have for that pto.

2 months ago

HarshitaCaptain II

asked in Payroll

How can we split Labor burden to projects?

Hello community,How can we split the labor burden from payroll to projects by number of hours worked? So its like if a labor worked for 50 hours for 2 projects (30 for Project A & 20 for Project B) in a week how can I setup the system to evenly distribute these amounts into projects?Thanks.

2 months ago

jnowotnyFreshman I

asked in Payroll

How to set up a formula to calculate a benefit amount

Hello!We have 2 company benefits that we give the employee the option to pay the taxes on, so if they ever need to use it, they won’t be taxed on it. The deduction is based on a formula, and doesn’t fit in to any of the preset options on the Deduction/Benefit set up (of being calculated as a flat amount, % of gross, % of net, % of custom, or amount by hour) The formulas are ((employee hourly rate x 2080)/52) x .00289 for the 1st benefitfor the 2nd benefit ((employee hourly rate x 40 x 0.60)/10) x 0.052Any suggestions on how to set this up? Thank you!

2 months ago

jkaye51Freshman I

asked in Payroll

Importing Taxable Wages Updates

Has anyone ever had to make mass adjustments to multiple employees taxable wages before?When you go to the Taxes tab on the Paychecks and Adjustments screen, select a tax code you can manually enter taxable wage adjustments in the right hand pane. This is great but if we need to do this to 100-500 employees doing this manually is quite difficult and time consuming for the customer.Has anyone had any success? Screen: One of the import scenario’s I have tried:Import By Scenario with Error:There is clearly a Wage Type

3 months ago

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