Distribution

With a standard order (no make to order items), we have a shipping clerk grab a printed pick list (generated from the shipment screen as an action) and pick the items from the warehouse and place in the shipping staging area (size of a midsize meeting room). After the area starts filling up, he/she will start processing these staged shipments (the pick list sits on top of the picked items and acts as a traveler).We have a usb scanner that our shipping clerk would use in our shipping staging area that we envision could actually pick in Acumatica and then pack and ship.If we have the desktop attached to the usb scanner proceed to perform these steps on the screen, SO302020 -Pick Pack Ship, the scanning for serialized parts is burdensome (need to scan item, location and serialized id). Is there some way to just scan the item and the serialized id and not include the location?     

Hi,We would like to disable the access to the (+) button for manual addition of new lines in Purchase Receipts. All lines should be linked to a PO.However, we do not want to take away the (x) button for deleting lines, since the Purchase Receipt may require amendments after being created from the Purchase Order.I have not been able to disable the (+) button without also disabling the (x) button, as the Delete access right also gives access to creating new lines. Any ideas on how to implement this restriction?

Hey, team - wanted to know if there’s anything I’m overlooking here.  I’ve inherited a client (1-year post-go-live) that needs to transfer materials purchased to projects back into free stock from time to time.  For what it’s worth, I would have configured their locations differently, but we may be too far down the road to try and reconfigure at this point.For obvious reasons, when selecting the material from Project stock with NO project or project task selected, the Location selector does not accurately recognize the Qty. On Hand (you’ll see why below.)Then, when we put Project and Task information in the line, we can see the correct location and Qty. On Hand.   When we select t

I need to correct a quantity in a RO by returning some of the items on the same day but with no charge. When creating a return on the same day, it still charges for the day.How do I avoid this charge?

We have a customization that displays a warning popup with Yes/No buttons when an item is added to a Sales Order with a unit price of 0 or 999.99.If the user selects Yes, they can proceed with the line item at 0 or 999.99 and save it. If the user selects No, the system cancels the added line.This functionality works correctly when users manually add or update items.However, when we copy and paste a Sales Order that includes items with a 0 or 999.99 unit price, the system displays a browser-level alert (with only an “OK” button) instead of the expected Yes/No confirmation popup.Could you please help us achieve the same Yes/No confirmation behavior w

If an item is marked as Planning Method = Inventory Replenishment, the system will calculate and suggest planning figures such as safety stock, reorder point, max quantity. If an item is marked as DRP instead, is there any way for the system to suggest these figures?

We plan to use Acumatica to track items' expiration dates. Here's our workflow:First, print a physical copy of the purchase receipt. The warehouse receiver then uses this paper to accept goods, fills in the received quantity on the receipt, and records the expiration date for items requiring expiration tracking. After receiving the completed physical receipt, the office clerk enters the details into the system.        However, we encountered an issue: once the "Track Expiration Date" feature is enabled, we can't create a purchase receipt in Acumatica unless we first enter an expiration date. But without creating the purchase receipt, we can't print the physical copy—this is a total catch-22.A paradox where one step depends on the other.Any suggestions on how to resolve thi

Customer recently upgraded from 2024R1 to 2025R1.  In 2024R1 when a PO was created for a non stock item the PO Accrual account field was populated with the Expense account from the item.  The end result is that there is no posting to an accrual account - it washes through the expense account and the hits it again when the AP bill is produced.  This is how they want the system to work. After upgrading to 2025R1 all PO’s for non stock items are now populating the PO Accrual account from the PO Accrual account in the item instead of the Expense account.I did not set this up originally so I am not sure how it pulled the expense account in the first place so I can see what has changed since the upgrade.Has someone done this?  Thank you.

Is there a way in Acumatica, we are on version 2024 R2 for a few more months, to setup a discount so that it doesn’t discount a promotional sale price?We would prefer that the customer gets the better price of:Base price Customer specific price Sale Price Discounted base priceHowever, when I setup a discount that would include an item with a sale price, Acumatica discounts the sale price driving down the margin unacceptably.Thanks!

     Our company plans to set some items to capture expiration dates upon receipt. However, these items are frequently used, and it’s impossible to wait until the inventory is exhausted before replenishing. In other words, there is always an on-hand quantity in stock. I noticed that when I try to modify the lot serial class, items that are in use (which should mean having an on-hand quantity) do not allow me to switch from the default class to the expiration date track class.How can this problem be solved? What is the best approach. Please advise.

We recently implemented using a weight scale and connected to the device hub and we are now noticing the scale is creating 3-6X the ERP transactions in the database.  The user is simply putting box on top of scale and selecting “capture weight” then removing the box but Acumatica is seeing this as 5X the transactions instead of 1 time.  Anyone else going through this dilema?  We are seeing the SCALE try to poll every two seconds in some cases.  Thanks,Nirav S.

Hi everyone,We’re running into recurring issues in our Distribution Center related to lot-tracked inventory and availability for shipping. We are semi-new to Acumatica, having gone live in March, so we’re still ironing out some processes.Our Lot/Serial Class is set to “User - Lot Tracked”, meaning the system does not assign specific lot numbers when generating pick lists - only the location is specified.Here’s the problem:The picker is directed to a location (e.g. F-A01-) to pick any available lot. However, the lot they select is often showing an error (Something like “lot unavailable” or “inventory will go negative”), even though it physically exists in that location. Other times, picking and packing go smoothly, but at Confirm Shipment, we get an error saying the inventory will go negative - even though nothing appears to be oversold or misallocated. When we double-check the Inventory Summary screen, it shows more than en

Hi there,We have a client who completes a monthly material stockcount, but they have distributed sites and often the stock count sheets aren’t received until the midway through the next morning or even a day later i.e., 1st/ 2nd.When the PI Counts are entered in Acumatica, it is hard-set to force the day of the count being the system date i.e., the current local date, and there is no way to adjust this from my understanding, unless going down the customisation route. This obviously causes issues because the count sheets will all be say the 31st of the month, but Acumatica will be calculating the balances as at the date of entry i.e., the 1st/ 2nd, which can causes Acumatica to attempt to incorrect adjustments.Is that correct, and/ or has anyone seen any way to handle the above scenario?  Thanks in advance.B

Hello All,I am in the process of attempting to pull the contents of Screen IN405000 via a postman request.We have other successful requests coming through our Web Service Endpoints setup, so i am not immediately concerned about our configuration at this time.We created a new endpoint, with a base endpoint version of 18.200.001, and created a new route, “InventoryHistory” viewable here in screenshot 1.We then went to request it in screenshot 2, but we receive nothing in response. Any insight into what we have done incorrectly would be very helpful,ChrisScreenshot 1Screenshot 2  

I added a custom GI using SO invoice and AR invoice tables and created a custom column for past due invoices:=IIF([ARInvoice.DocType]='INV' AND [ARInvoice.Status]='N' and [ARInvoice.DueDate] + Day( 5) < Today(), 'Past Due','Current')Then I created a business event trigger by schedule to send an email on any invoices that became past due.The schedule is running, but no email is generated from the business event.Below are the screenshots: 

Hello all, I am in the process of configuring integrated shipping. When I try to confirm the shipment for a UPS carrier, it returns “Carrier Service returned error. 120309:Missing or invalid ship from phone number”. What is causing this error? Thanks!

We want Inventory Transfers of a large quantity, say 30+ items, to go through a approval process. Is this possible to do, and if so, how? I don’t see Transfers in the list of approval mappping.

We are struggling with scheduling and routing sales orders that are shipped on our own delivery trucks.  For most of our sales orders the customer does not define a delivery date, we group deliveries based on location and the weight the truck can carry.  My goal is to delivery all orders within 10 business days of order entry.  However I get to choose when the order gets delivered.  My initial thought was to leave the Requested On date empty as a visual queue that the order needed to be manually scheduled by distribution, but I can’t record a SO without entering that date.  We wrote an automation that defaults that date to 2 weeks out, but that’s still not giving my distribution department a quick way of seeing what orders are new and need to be scheduled.  I need a solution that will allow me to visualize new SO’s that need to be correctly scheduled and visualization of the scheduled and unscheduled delivery locations so that if I already have a truck going somewhere,

Hi,In the 2024-R1 I don't see the Total Cost field on the Purchase Receipt - Summary area. Is this a change with 2024-R1?Please refer below screenshots. 2023- R1 2024-R1 Thank you,Dulanjana

Can we add a fee per package of a shipment? I know we can add a fee for each line of a shipment using shipping terms.However, we want to add a fee per PACKAGE of the shipment.  It is a small fee to cover the costs of the box being used to ship. Is this possible without a customization? Thanks!

Our company is trying to implement WMS in 2025-R2 and have come across a road block.We need the ability to pick the Qty Ordered in WMS when there is not Qty Available.I am able to do that on paper documents when the Create Zero Shipments is set to yes.  There are a million different real-life scenarios where the quantity on the floor is greater than the quantity available in Acumatica.Receiving person is out sick, inventory errors, KIT assembly not posted, customer returns not processed, etc. On paper - I can print the Shipping document.  It shows the Qty Available/shipped is less than Qty Ordered.  That is fine.  My warehouse teams can still fill the customer order and get it out the door.I am stopped from Confirming the Shipment until I address the inventory issue - and that is just perfect.  The customer order is completed and I will have a happy customer - always goal #1. In WMSI cannot PICK material gr

Hello, Has anyone ever noticed any issues with the scan and count process when multiple users are using scanners at the same time (Full Inventory PI)? Example: 30 users have scanners and are using the scan and count process at the same time.I am concerned that many users may disrupt the process. This is our first full PI in Acumatica and any advise would be appreciated.  

Hello,       Our company has some vendors that we do NOT want the sales team to know about. So we’ve set up restriction groups: only buyers can view these vendors, while certain sales personnel cannot.     However, when sales staff enter sales order with items purchased from these vendors into the system, an error pops up indicating they do not have access rights to the preferred vendors for those items.I currently have a workaround: I don’t set default preferred vendors for these items. But is there a better way to achieve both of the following?The vendors remain restricted (only accessible to buyers); Sales staff can enter sales order with the items correctly without errors.

When trying to create return labels via “use customer account”, I receive error: “UPS: 121526 The payment method specified for Transportation charges is invalid for return service.” Any solution on how to solve this?

We are using the Distribution module as as of January 2026 are required to capture attributes for product.  We can set it up on the stock item tab once if it’s based on the item (only 1 vendor).  If there are multiple vendors for the item, how can we setup the attributes to be specific to the vendor?  I realize there is a way to capture the attribute at the lot/serial number level however that would require entry for each item receipt. (Lot of work!)Example:Item          Vendor         Brand (Attribute)85204       Vendor A      New England Food85204       Vendor B      Kraft85204       Vendor C      P&G