Distribution

Advanced Kitting Boost your sales with bundles!Acumatica’s Advanced Sales Order Kitting capability is designed to streamline and optimize your sales bundles. This feature improves visibility into non-stock kit components and inventory availability, and significantly boosts profitability by enabling better control over pricing and margins. It streamlines the order entry process, allowing customer service representatives to customize sales orders and packing lists, which leads to increased operational efficiency and a superior customer experience.  Additional highlights of this solution can be found below.Be a part of our Acumatica Labs Program to implement this innovative solution and help shape the future of sales order kitting! 

Since upgrading to 2025 R1 (build 25.201.0213.2), 0VPN cross-reference entries no longer resolve on transfer receipts in Receive and Put Away. Standard PO receipts work fine. Typing the inventory ID directly works, and adding a BARCODE cross-reference also works, so it appears the transfer receipt path is filtering out 0VPN as a valid lookup type.This worked before the upgrade. Has anyone else seen this or is there a known fix?

Hi, we have a set up of promotions by item class but need setup mixed promotions. Eg. Item Price Class 1 QPD 120ML (24) has 24 products in it. There is a promotion that is Buy 4 get 1 FREE (the products can be any of the 24 in the item price class). Currently Acumatica will only apply the discount if the customer buys Qty 4 of the one item – not mixed.Any thoughts on setting up mixed promotions?

We recently purchased DRP (not MRP). We buy items in nested sets from our vendors. We need the individual items out of the nested set (disassembly), not the other way around. For example, if Item A is out of stock, we need to buy a nested set that contains Items A, B, and C. When we receive the nested set, we do a disassembly to break it into the individual items. We've already explored setting Source = Kit Assembly on the individual items, but that plans an assembly — consuming components to build the kit — which is the opposite of what we need. We need DRP to recognize that our individual items come FROM disassembling a purchased kit, not the other way around. Is there a way to handle this in DRP? How are others managing nested sets or bundled imports that get broken down for individual sale?

I’m working on an Acumatica-based solution (via a vertical solution provider) for a fuels distribution business and am looking for guidance on how others are handling Weighted Average Cost (WAC) in scenarios where the true cost of inventory goes beyond just the base purchase price. Business Context:In our current system, WAC represents full landed cost, including:Supplier invoice cost (fuel) Vendor-charged taxes and regulatory fees Internal freight (marine, line haul, inter-terminal transfers) Allocations applied as fuel moves through the supply chain This cost structure is critical for:Inventory valuation Margin reporting Financial/audit alignment Challenge in Acumatica:From what we’ve seen so far, WAC appears to only reflect the base item cost at receipt, and additional costs (freight, taxes, etc

Hi Acumatica Community,I created an Import scenario for 1-Step Transfer but encountered an error.is there a mapping that I need to include to proceed?Thank you!

We have a very large product count (400k+ SKUs) and are looking to launch our Shopify store on Shopify Plus very soon. Shopify has given us increased API capacity for 30 days, but now I'm getting the following error when trying to sync:Adding the specified count to the semaphore would cause it to exceed its maximum count.Has anyone run into this? Any guidance appreciated.  

Hello! Is it possible to still mass process orders that were on backorder status but now have enough qty for shipments? Currently, ‘process order’ screen is used to mass create shipments for orders in the system. Shipping rule is to allow back order, so when items have insufficient qty, those orders go on back order status. The issue is when those items are restocked, and now have qty for shipments to be created, users have to go find these orders individually in the system and create shipment. It would be nice if these backorder status orders could also show up in the process order screen so users can mass process all the orders that are in backorder status but now have enough qty. Any thoughts? Thank you!

California has implemented a new waste recycling fee for Covered Battery-Embedded products (CBE waste recycling fee). We are required to collect the CBE waste recycling fee from your customers upon the purchase of a new or refurbished CBE product. The fee is 1.5 percent of the retail sales price for each CBE product sold or leased for use in California and should not exceed $15 per product.Additionally, the fee must be listed as a separate line item on the receipt and cannot be included in the sales tax calculation.Our VAR has recommended an approach but I imagine this would apply to a large number of Acumatica customers. How are others handling this? If it’s helpful, we use Avalara as our tax provider and will shortly upgrade to 2026R1.

We have a Role that requires the ability to release inventory transfers. To all indications, I have set the Security Access appropriately. However, the green RELEASE button does not appear nor is there an option to Release in the 3 dots menu.  Originally, we removed the ability for this Role to release transfers, but we now need to restore that access. How do I restore the Release button?

Hello,I have a couple of questions regarding Purchase Order approvals in Acumatica.1. Approval by amount using Workgroups instead of specific usersFor Purchase Orders approval based on amount, I have configured an Approval Map with conditions.However, instead of assigning a specific user as an approver, I need to assign a workgroup that can approve these documents under the defined conditions.The goal is to avoid constant changes in approval settings and to ensure that if one person is absent, another member of the workgroup can approve the document. Is it possible to configure Purchase Order approvals using workgroups instead of individual users? If yes, what is the correct way to set this up? If not, what alternative configuration options are recommended to achieve this behavior? 2. Approval ba

Hi everyone,We order things from vendors sometimes direct from overseas or from domestic locations. An item could have different pricing based on where we are ordering it from. e.g. Overseas is $10 USD, Domestic stock from US is $15 USD…Is there a way to keep both sets of pricing for each item in the system without creating a separate vendor?Thank youJoseph

Hi Connections, I’ve a query related to expiry date control in Acumatica. Every inventory is specified as lot/serial and has an expiry date. As a result, based on that approach, expired items should not be processed. Is there any evidence that an item was expired at the time of shipment/transfer? Either Warning Message/ Allow / Don’t Allow Setups.,  I couldn't find any settings that would help me control this concern.  Hope you guys can help me on this topic. Thanks Ram 

Help us shape the future of AP automation!We are currently working on three-way matching improvements and have a prototype we'd like users who work with vendor invoices to test and provide feedback on. This capability aims to eliminate vendor bill discrepancies and protect your organization from overpayments, audit risk, and unauthorized vendor billing. With automatic matching, a simple interface to review mismatches, and smooth integration with Acumatica approval workflows, your AP team gets the control and visibility that modern finance teams need. No more relying on custom generic inquiries or manual workarounds.Be a part of our Acumatica Labs Program to test this prototype and help shape the final solution!If you're interested in participating, please complete this short 

Hi everyone,We’re delighted to announce this Community Mentoring session with @Neil Cantral!Business Events for Order ManagementA brief overview of Acumatica Business Events, how they are used to manage orders in a B2B distribution company, and a Q&A.Neil: I’m a leader in the PNW Acumatica Users Group and the Director of IT for Wilmar LLC, a B2B distributor of automotive tools trading under brands like Performance Tool. My Acumatica journey started in 2016 and I’m always happy to talk and share my experience with the platform. My focus over the years has been rooted in the Distribution module with a lot of experience in inventory allocations, reporting, third-party WMS, and customization.Community Mentoring sessions are approximately 30 minutes and limited to small groups (10-12) of members with one of our power users who is an expert on a topic. If this sessio

trying to use a contact for invoices and a different contact for statements. I thought that using the mailing & printing feature within the customer profile would solve this. However, after updating and saving, it does not seem to work. I did generate the statement on demand to test out; not sure if this is the issue. It is the same screen ID of AR641500 that the generated statement is on. It still uses the account email in the general tab, however. That is the one I want for invoices only.   

Hi,We have the below requirement:We have two types of customers, and we are using the same item codes for both.However, for one customer type, we need to use the automatic packaging feature, where packaging can be predefined. For the other customer type, we require manual packaging, since the packaging needs to be adjusted based on specific requirements.Is there any way to achieve this without creating separate item codes?Thanks.

I am a little rusty on my WMS configI am testing WNS Rec and Put Away with Serialized itemI have PO with qty 5 of a serialized itemWhen using Rec and Put away in browser I enter the PO / a Receipt is created but the item does not display - why?When I review the receipt it has used the default qty but did not generate serial numbers why?       

Hi,I am running into an issue with a client on version 25R2. I am able to generate a Project Drop Ship PO from the project. However, when I try to create a PO Receipt against the Project Drop Ship PO, I keep on getting this error message below. The trace log does not provide any detail. I reviewed the inventory and stock item configuration everything appears to be okay. Do you know what I am missing or could it be a bug? Any insight would be great. Thanks,​Frances  

One of my clients recently ran into an issue with Shipstation and Acumatica. Shipments stopped syncing into Shipstation and he got this error message on Shipstations dashboard. Failed to import View Details The error message was helpful (great job Shipstation dev team). ⚠️ Do not click 'Reconfigure Store Connection' — it will produce this false positive and won't help. Fix the underlying shipment issue first, then the connection will work normally again. I looked at the Shipstation Logs within Acumatica (ScreenId=SS401000)

Hello Everyone,I would like to know whether any liquor distributors or alcohol beverage distribution companies are currently using Acumatica?If yes, I would appreciate hearing about your experience with inventory management, order processing, compliance handling, integrations, and overall system performance within the distribution workflow.

Hi Teami Need some inputs in sending a email notification to customer when his first order placed in Acumatica.Trigger a notification ONLY when a customer places their FIRST order ever

Hello,    We are trying to generate from PO to PO receipt . However, the system pop up error  But strange, the same Item and same vendor, we did generate successfully on another PO 5 days ago.                     How can we fix it, please help.we are using Build 21.208.0032

In Acumatica 24R1 through 25R2, I have experienced an issue of the Shipstation “Age” being off by up to 23hrs. This seems to be the “expected” behavior according to Shipstation. Has anyone else experienced this issue? If so, any work arounds?