Payroll

How do you suggest is the best way to handle Reimbursements on a paycheck so the per diem does not get taxed or included in 401k%?  We have reimbursements and per diem that need to be on the paychecks but not subject to taxes and/or 401k % deduction. Thanks in advance!

Hi Everyone,when employees go away on vacations, or project manager that didn’t have any billable hours for a few weeks, when they return they have to enter Zero hours time cards onto the weeks that they have missed to gain access to their current week time cards?  Is there other way around that?

Good morning.I am a potential customer of Acumatica and I am curious about some of the solutions I’ve read on here for capturing time on orders on the production floor.  We have a small-medium manufacturing facility in which I’ll need to expense time to large time-frame production orders as well on spare parts sales orders.  We have about 50 people clocking in and out of orders throughout the day.  Currently we use old school punch clocks with hand written order numbers for allocation.  This process I feel will be even more tedious in Acumatica, hence the need for streamlined time data collection fed to ERP payroll.So far I read here that people have written their own code to accomplish this and a few people dismayed at the time it takes to do this through Acumatica, with no comoon concesus, as far as I’ve read, on which is best practices.  I’d appreciate any feedback ffrom people with similar requirements and how they have tackled this issue.Thanks for your time and have a fantastic d

Hello all,I have been trying to select the week field. When I checked in Production, the system allows me to select a particular value under the week field but it is not allowing me in the Sandbox. What can I do?From SandboxFrom Live 

Currently, when staff submit Expense Claims, they have to upload their Receipts first, then submit an Expense Claim where they select their uploaded receipts to be reimbursed.Just wondering if this can be done in one step by just going into the Expense Claim and entering all the receipt information and attaching receipts there. We have tried this but doing so puts the receipt line On Hold and creates the Expense Receipt transaction that requires us to go in and release it. Please let me know if claims can be processed without being dependent on Expense Receipts forms and only using Expense Claims forms, If yes, please guide me by steps how to change the settings of the Status to have an “Open” status so that expense can be submitted on the Expenses Claims form for approval.  Thanks

On the Employees screen EP203000 Financial Settings tab, are these settings in any way related to the Payroll or simply for reimbursing the employee for (say) expenses they incurred on behalf of company X, or something else outside the payroll.  Screenshot attached.At the moment when we reimburse employees for expenses they have incurred on our behalf, the payments are coming out of the Company Y bank account (all staff are employed by Company Y) and I believe these fields are driving that. I want to change the Cash Account (and Payment Method if possible) to something related to Company X without impacting the actual Payroll (wages & salaries should still be paid from the Company Y account).The help screen (screenshot also attached) refers to "compensation payments" which I infer to be unrelated to wages & salaries from the Payroll.  However it might be related - I cannot find a definition of "compensation payments" in the help system. 

We have a client who is managing multiple companies in a single tenant.  For the purposes of payroll tax reporting, all employees are employed by one company, but their expenses are to be allocated to the companies for which their work is being performed.  Put another way - let’s assume that all 40 employees are legally employed by Company A.  All benefits, workers’ comp and taxes are paid under Company A’s umbrella.  Let’s further assume that 10 of these employees’ work is dedicated to Company B.  The client would like to report his payroll to the various tax agencies under Company A, but they want the associated expense for these employees to go to Company B.  With that scenario in mind, to which Branch/Company should the employee be assigned?  How does the Employee’s branch/company assignment impact Payroll Tax reporting?  Does Aatrix look at the EIN of the branch that the employee is assigned to, or by EIN of the company from which the employee is paid, if different from the employ

Hello community,i have been facing issue related to the Expense Claim Approvals. It triggers the following error:I tried to unpublish the customizations and then check out but it still shows the same error.Have also defined the Approval Map under the preferences screen too but it displays the following error.But when I remove the Approval Map from Times & Expenses Pref screen → Explain Claim Approval map then it doesnt throw any error since the approval isn’t been applied now.Why is it so?

Hello all,I have been looking out for ways to disable the Release button for the people who have been assigned as Role = AP ClerkThanks in advance.

Hello Community,I have been working on Time Activities, and the records are not getting displayed under the Release Time Activities screen. i have created the Employee time activities with the status as Completed, but it the system doesnt show up. What may be the reason to this? How can I resolve this?Thanks in advance.

hello Community,i have not been able to figure out the purpose of Release Time Activities screen. I created a sample record under the Employee Time Activities/Activity screen as below:These are the 2 records that I created from Activities screen - Type = Work Item.But now when I am trying to release these using the Release Time Activities screen, the records aren’t appearing: What is it that I am missing here?Thanks in advance.

Good Day Everyone!   I am working on my Benefit reconciliations, and need to run a report that gives me the summary by employee of their monthly deduction totals.   I can only find a report that gives me this information by detail for each transaction date.  In other words, not summarized.  Short of exporting this into excel and sorting, does anyone know of a “summary” report?    Thanks!  😊

Please explain the difference between Completed and Approved status in Weekly Crew TimeThank you

Has anyone in the construction world had any issues with reporting multiple city taxes for different municipalities?  For instance….if someone lives in one municipality but works in several others and the taxes calculate by giving the employee a credit.  I can’t see how the credit was given to prove to each municipality that we are deducting the correct amount of tax. What I’m seeing is the total taxable wages for the whole check is showing up but the tax is only for the difference between taxable and the credit. 

I am using REST API to insert bunch of timesheets under a batch, this process is fine but later on I am not able to search through the batch in order to find a specific employee timesheet. I want to find a particular timesheet, remove it or update it and put it back using the API. Is there a way of doing this instead of deleting the whole batch and recreating it again via API?

I need assistance setting up approval map for time cards. Our current system is that the Foremen creates and approves the timecards on behalf of the field. Once they approve the timecard it should go to the project manager for approval/release. Trying to set up where the Foremen can create timecards for any employee so i made sure they have access to the all employee group, I tried to set the rule that they are required to approve the document if its created by them (document > credted by > equals > foremen user) and the project managers will approve based off the project number using timecard detail > project > equals project number. I need help please. 

The Payroll Values have been added to the Project Templates, but they are not on the Project Template Tasks or Common Tasks. If a client is using the accocunt and/or subaccount from the Project Task, they have to add them every time they create a Project. The Payroll Values should also be added to the Common Tasks. Project Task Project Template Task Common Tasks 

can not find L100_23_207_0025, anybody can help?

My employees can view the paystub summary but cannot pull the PDF. However, if I log in under Admin Permissions I can pull my own PDF paystub (the “View Pay Stub” button is there). Is there a Access Rights Setting that needs to happen to allow this the app? 

Receiving the following error when trying to release a payroll batch.“no suitable employee earning type has been found acumatica”Just started happening during the new fiscal year. same employees no recent changes.

In other systems we have setup a Tiered PTO schedule for time off. Which is directly run off of your hire date. Example:0-4 years gets a total of 2.7692 Accrued Hrs per week (per pay period)5-9 years gets a total of 3.5385 Accrued Hrs per week (per pay period)10+ years gets a total of 4.3077 Accrued Hrs per week (per pay period)So when Payroll is run it validates the years from your hire date - and then gives you the correct accrued vacation time per pay period. I cannot seem to find a way to set this up in Acumatica Payroll. Is this doable? Or does anybody know of a good way to set this up in any way shape or fashion to get this accomplished - preferably not just having the PR person verify employees tiers and manually update them as they cross into another tier. Thank you! 

Hello,We went Live with Acumatica this week for payroll.  I was very surprised when I logged in to our Aatrix account and noticed nothing flowed over from Acumatica.  Do I really need to hand fill out the certified registers?  Also, how can I get a report with each tax types “total”??  I see the report that adds it up by employee, but there are no grand totals at the end.

Inserting Earning Detail record...’Cost Code’ cannot be empty error message when doing a payroll batch for salaried employee. Never received this before. Any advice?

Has anyone come across a client having a new project location, but it is not in the states data base yet, so it is pulling the incorrect taxes for the county, city, etc? If so, how did you handle it and fix it to get the correct taxes pulled in to Acumatica?

Why would there be no hours available on the employees when the front loaded amounts are there?