Payroll

Hi!I was curious if Acumatica’s self-service portal includes functionality for employees to update HR-related information, such as W-4 details. I know there’s a user role that allows access to paystubs and time entry within the standard environment, but is there a separate feature or portal for this type of functionality

How do you get the timecards to work when they cross payperiods.  The pay periods are always 1st through the 15th and the 16th throught the end of the month.  What do you do when the time cards cross pay periods?  Manual OT calcs would be preferrable and having timecards that match the payperiod.  Has anyone gotten this to work?

We come from a version update to 2023R2, and in tables like the original acumatica PREmployeeDeduct, when updating it the following error appears, which did not happen in the previous version 2021R1, for the migration we logically made 2 jumps, the database is in sql server 2017, please have any clue PD. I've checked other posts, but I can't find any clues.

I received the following content in an email from the Acumatica Team: The Acumatica SaaS team will be carrying out an emergency maintenance with the below details: DATE: 11/5/2024 7:00:00 AM UTCAFFECTED INSTANCE: -------------.acumatica.comEXPECTED DURATION: We expect the maintenance window to end within 2.5 hours of the start time.DETAILS: We must transfer the customer's database to a new node to preserve our functionality commitments and SLA.I would not expect this to make any issues for us, but now this morning there have been multiple problems. The main one that needs to be resolved as soon as possible:We are not able to access the employee time cards except for our own.As you can see here, there are no other employees listed for me to choose from:My first thought is that it is related to the company tree, but as you can see here nothing has changed and those of us who need to access them are still listed above the employees on the tree. Any thoughts or suggestions on what could be

We are in the process of converting to Acumatica and in the migration of existing employee data, we are not finding any existing systemic way to map employee Veteran status. We are surprised that the ability to indicate Veteran status does not show up within PR203000 -Tax Settings Tab. Are we missing something or do we have to create a custom field or attribute on employees to track this information?

I have noticed on Employee pay slips, for pay weeks that straddle anniversary date ,the weekly annual leave accrual is less or a Proportion of the normal expected accrual (for us 2.92 hrs)  . It returns to normal for the rest of the year. Can anyone help me explain this to employees ? I am confident the annual accrual is correct Thanks 

How can I add a column for inactive/active employees on this employee payroll settings screen?

An employee has a checking and savings account that is split with a regular paycheck. He received a bonus and wants the full amount to go into his checking account only. Is this possible without changing the payroll settings?

How do you set up the deduction/benefit code to add Shareholder Health Insurance to owner’s W2 and report in Box 12 DD? 

Hello all,I am new to Acumatica. What is the recommended approach for bulk importing of data from external timekeeping systems into the Payroll module?Specifically, my company is a franchisee of QSRs and the majority of our timekeeping is performed at the restaurant level through our POS system. We can currently get the data exported from our system either as a CSV or JSON formats. My question is, what is the recommended approach for importing such data into Acumatica’s payroll module for processing? We do not plan on using the Timekeeping features of Acumatica at our restaurants and entering the data manually is entirely impractical given the number of employees, so neither of these options will work. The system does not seem to expose a Web Service endpoint that could be used, nor did I see an “Import Scenario” that would be appropriate for bulk import. Any suggestions?Thanks!

Is there a way to setup a Flat Rate Earning code that could be added to the Employee Compensation Tab of the Employee Payroll settings ?? This Flat Rate Code would then automatically  be picked up on each Payroll run so one doesn’t need to import a Earnings file or hours file each run. I have a client that doesn’t want hours to appear on the paystub for the Salaried Employees as they are being paid a set amount whether they work 30 hours or 50 hours. This desire is to prevent any lawsuits on overtime for the Salaried positions.Thanks

Every rep firm we work with requires Line Item details on commissions reports.  The Commission Details report isn’t at all what it is named, it’s just a list of invoice numbers.The Commission Details report is not actually a “report” (.rpx), but there is a reference to PX.Objects.AR.ARSPCommissionDocEnq.  I hope that CommissionDocEnq indicates there is an enquiry/inquiry somewhere behind the scenes. Has anyone created a project to add Line Item information to this report?

We just switched over to Acumatica and processed our first payroll in the system. After processing, I realized an error in the HSA deduction/direct deposit where the HSA deduction is essentially being doubled up. In our old system, we could tie the HSA deduction to a specific HSA direct deposit account, so the amount specified in the deduction set up was automatically directed toward the account set up under the HSA direct deposit code. Acumatica apparently does not have the ability to do this, so our implementation team advised us to set up the HSA account under direct deposits, and specify the dollar amount to deposit into the account with the remainder going to the regular checking account. Unfortunately, this is actually doubling up on the HSA deduction.For example, say an employee’s net pay was $1,000, including an HSA deduction of $25. They should actually receive $1,000 in their bank account because the HSA deduction was already factored into the calculation of their net wages.

We are looking at outsourcing payroll and I wanted to here from others about what they are using.  We are a construction company and do work in multiple states.  We are currently looking at the following:WorkForce GoMiterLumberPlease let me know your thoughts if you use any of these softwares. Thanks,Jeff G.

When releasing in preproduction environment the following error is displayed: I have tried to replicate in my local environment this error but I don't get it, anyone has any idea?

Does anyone know if you check the box for use catch up contributions if it will look at the birthdate in the system? So, if you check it for everyone, even if they are not age 50 or older, it will look at the birthdate and NOT the check box? 

Hi We are having some internal issues regarding timecards approval status. Our approval status itself works fine, but once the employees time is approved, we would like to limit the possibilities to put the actual timecard to hold status.  Our final step in the approval process is the finance department, and once the timecard is approved, we would like to disable the hold button, exccept for members from a specific group in our company tree.  Is that possible?

Currently the Payroll Direct Deposit amounts are posted to the Cash account in detail instead of batch total.  I do not see a setting to update this nor can I find a document addressing this behavior.  I am sure I must be missing something… Thank you 

Hello Everyone,I was wondering how the payroll module pulls taxable wage amounts. Let’s talk about the California SUTA wage base amount. Say an employee has gross wages of $10,000. The taxable wages for the California SUTA will stop at $7,000 (unless overriden of course). Does it stop at $7,000 because Acumatica is pulling this limit from the tax symmetry engine?I am just trying to get confirmation on how this works.Thanks

We accidently withheld a 401K contribution who isn’t currently enrolled in it pre tax. How do we fix this??? HELP

ISSUE: Logged time from Service Appointments transferred to the employee time card is always not checked as “Billable”, so we manually have to check each line in order for it to be calculated correctly.POSITIVE POINT: Any logs coming from projects are automatically checked as billable. As you can see below, all items coming from appointments are unchecked. Those that have projects involved are checked.If I go into the Earning Type Codes, I can set the default coming from projects to be ‘Billable’, which is great! QUESTION: How can I do this for any logs coming from Service Appointments? Any ideas?Thanks in advance.

Hello all,I have been looking out for ways or steps/guide for processing commissions via Payroll in Acumatica. Would really be grateful. Thanks in advance.

Scenario 2)  Vacation days must count towards weekly over time.  We have a PTO bank for vacation and must deduct any vacation hours from the bank.  My Earning Type code is setup as “Time Off”. I’m looking for ideas on how I can have vacation hours taken still count towards the weekly OT. Thanks in advance. 

Hello! Does anyone have any clients who accrue their PTO by anniversary date and not calendar date? How do you handle that? Thank you!

Has anyone figured out how you would make a manual entry to an employees PTO bank. For example, if the accrual was setup wrong, or the company decided to give them some extra time for whatever reason. I can’t figure out how I would adjust the time they have for that pto.