Payroll

How do you suggest is the best way to handle Reimbursements on a paycheck so the per diem does not get taxed or included in 401k%?  We have reimbursements and per diem that need to be on the paychecks but not subject to taxes and/or 401k % deduction. Thanks in advance!  

Is anyone else in Washington state having issues with their Paid Family medical not calculating correctly starting at the end of Q2 2023?My testing and research is showing that all of a sudden this tax is way over deducting from my employees and it appears to be coinciding with the roll-out/implementation of the new WA Cares tax.I’ve checked my tax settings for WA FLI and they have not changed, so I’m stumped as to why the change?

Hi Community,How can I make the records notes entered from the “Weekly crew time entry” be updated to the “Employee's time card” when they are created? 

Here’s the scenario that I cannot figure out: Employee 1 paid commissions of $1000 in each June, July, and Aug (total $3000 in commissions over 3 months).  In Sept we realize that June was overpaid commission by $300.  We can enter a negative $300 amount on the next payroll using Payroll Adjustment but cannot figure out how to get the taxes (employee and employer) back.  Essentially he paid taxes on the $300 back in June and if we’re taking the $300 away from him we need to give him back the taxes paid on that $300. There are also employer paid taxes that we need to get figured out but most importantly we need to get the employee the taxes paid back since we’re taking that $300 away. Any suggestions are greatly appreciated! 

Are you able to print W-2’s from Acumatica payroll module??  I don’t really like the idea that I have to pay for the payroll module and an outside subscription to be able to do W-2’s.

Scenario 1) Holidays are days off for the employees but the time needs to count towards weekly OT.  If the employee had Monday off as a holiday, but then works a 40 week on top of the holiday, the employee would get 8 hours of OT.   

I have had two companies report an error during the Aatrix validating payroll data step when attempting to process government reports this morning.  Anyone else experiencing this issue. 

Hi everyone, I’m hoping someone might have a solution or suggestion on the Taxes by Paycheck report. (It probably does not matter, but the Acumatica version is 2023 R1, build 23.103.0013) Working with my client, we built 2 templates utilizing Additional Sorting and Filtering. 1 template lists the detail for all paygroups that start with “EB” correctly. 1 template lists the detail for all paygroups that start with “JT” correctly. The Totals page is identical for both runs; therefore, the totals page does not adhere to the Additional Sorting and Filtering. Does anyone have any suggestions?  

Hi, I was wondering if anyone knows how to process leave taken as a cash advance? So reduce the employee’s leave but adds additional cash paid to their pay. 

Hello,We are having a PTO accrual issue with one specific employee who was Salaried but has changed to hourly back on 7/2/23. Since the change was made PTO hours have not accrued on any hours that were worked.  We are using Acumatica Version 2021 R2

How do you enter a payroll correction to reduce an employees check when they are overpaid? I have tried multiple things and keep getting errors. You can’t have negative hours, rates, or an amount of the earnings tab…. If I do a deduction is does not correct their earnings for the year… Any suggestions on how to correct this?

Acumatica 2021R2 - the Admin user can open the Employee Payroll Settings form w/o and issue.  We’ve added two users with the Administrator role and both are experiencing the error:Cannot open this record for editing.  The form PR20300 does not contain it.What can cause this error?  I’ve tried adding all the PR Roles to my own User ID but still experience the same issue.Hoping the community can point me in the right direction.Thank you,MIke Lupro

What is the best practice to pay employees for a holiday that was not setup in the work calendar Exceptions? At the time of setup, the customer missed informing us that Easter is a paid holiday. It wasn’t setup therefore we now need to get this holiday paid to the employees.  We are thinking about using Paychecks and Adjustments entry with check type = Special. Can you confirm best practice?  Also, since Easter holiday and some others float around to different dates, is it understood that we should adjust the Work Calendar Exceptions list at the beginning of a new year for the upcoming years’ proper holiday dates? Thank you much!Amy  

Hi, In the old PC Bennett payroll there was an option for setting up and sending direct deposit paystubs via email. I do not think this exist in the new Acumatica payroll. My question is, has anyone created such a thing and can offer some advice on how to set it up? Thanks, Bob

HI,I am wanting to create a business event o send an email to all staff before a payrun is opened, the message will notify manager to approve all outstanding leave before the payrun is opened and processed.My question is, without a trigger (i.e opening the physical pay run) is there a way that I can do this in the acumatica platform?

hi,in the middle of an implementation and noticed when i tried to update some workers comp codes, the system added new records instead of updating the records.  i am trying to find out if there is a way to delete the rates that are not needed?  i didn’t see the option to delete on the WCC screen or the deductions and benefits (client is using acumatica payroll).  none of the WCC have been added to anything yet.  i haven’t tried just deleting the code itself but i see that’s an option and will probably end up going that route but wanted to see if there were any other options!  i appreciate your help!

Hello, I work in Iowa and we recently started work on a certified job in Ohio.  There is some items on their  benefit breakdown that look to be flat amounts, regardless of the employees labor item.Specifically, I am looking at a H&W amount, and an annuity amount.  Here is a sample of the structure below:How do others set up this in Acumatica to calculate the amounts correctly for the fringe benefits?

What would cause the quarterly 941 not equal the EFTPS report?  Where to look to reconcile?

Hi Everyone Do anyone know that any HR management software can intergrade with accumatica system?Is Accumatica software can have HR Management software system like update training record , onboarding report , appraisal and etc related with HR .  

Hello, - When trying to generate Government Reporting in Aatrix has anyone gotten an error message generated by Acumatica that states “Input string was not in correct format”, while a larger box on the screen that appears to be generated by Aatrix states “Waiting for Payroll Data” ?   If so, would you mind sharing the solution?  It will be greatly appreciated! Thank you!

Hello, It is possible to add by default a labor item when we use the button “Completed Summary” ? 

What is the best way to set up a Roth 401k deduction code? We currently have pre-tax deduction codes and will offer Roth beginning in 2024.Right now I have the Roth deduction code set up as not affecting tax calculations, however I noticed that, if the Affects Tax Calculation box is checked, there is a Roth 401k Code Type on the US Tax Settings tab. Should I mark the Roth deduction as affecting tax calculation and select this Code Type?Thank you.  

Has anyone found an add on that integrates with Acumatica payroll that allows for timeclock functionanlity (mobile or punch clock) and also allows for PTO requests, The only add-ons in the marketplace seem to be for project tracking or a full HRMS platform.  The native time entry for Acumatica mobile wants the user to put in the time start and then the hours. That won’t work for them. They need employees to punch in and out and have those show in the timecard with the system doing the match.    

Is there a way to process OT for a biweekly employee with an 8 hr week and a 10 hr week?

Hi,Is there any standard master data collection templates for collect Employee data from the client.Regards