Payroll

Hi, I was wondering if anyone knows how to process leave taken as a cash advance? So reduce the employee’s leave but adds additional cash paid to their pay. 

Hello,We are having a PTO accrual issue with one specific employee who was Salaried but has changed to hourly back on 7/2/23. Since the change was made PTO hours have not accrued on any hours that were worked.  We are using Acumatica Version 2021 R2

How do you enter a payroll correction to reduce an employees check when they are overpaid? I have tried multiple things and keep getting errors. You can’t have negative hours, rates, or an amount of the earnings tab…. If I do a deduction is does not correct their earnings for the year… Any suggestions on how to correct this?

Acumatica 2021R2 - the Admin user can open the Employee Payroll Settings form w/o and issue.  We’ve added two users with the Administrator role and both are experiencing the error:Cannot open this record for editing.  The form PR20300 does not contain it.What can cause this error?  I’ve tried adding all the PR Roles to my own User ID but still experience the same issue.Hoping the community can point me in the right direction.Thank you,MIke Lupro

What is the best practice to pay employees for a holiday that was not setup in the work calendar Exceptions? At the time of setup, the customer missed informing us that Easter is a paid holiday. It wasn’t setup therefore we now need to get this holiday paid to the employees.  We are thinking about using Paychecks and Adjustments entry with check type = Special. Can you confirm best practice?  Also, since Easter holiday and some others float around to different dates, is it understood that we should adjust the Work Calendar Exceptions list at the beginning of a new year for the upcoming years’ proper holiday dates? Thank you much!Amy  

Hi, In the old PC Bennett payroll there was an option for setting up and sending direct deposit paystubs via email. I do not think this exist in the new Acumatica payroll. My question is, has anyone created such a thing and can offer some advice on how to set it up? Thanks, Bob

HI,I am wanting to create a business event o send an email to all staff before a payrun is opened, the message will notify manager to approve all outstanding leave before the payrun is opened and processed.My question is, without a trigger (i.e opening the physical pay run) is there a way that I can do this in the acumatica platform?

hi,in the middle of an implementation and noticed when i tried to update some workers comp codes, the system added new records instead of updating the records.  i am trying to find out if there is a way to delete the rates that are not needed?  i didn’t see the option to delete on the WCC screen or the deductions and benefits (client is using acumatica payroll).  none of the WCC have been added to anything yet.  i haven’t tried just deleting the code itself but i see that’s an option and will probably end up going that route but wanted to see if there were any other options!  i appreciate your help!

Hello, I work in Iowa and we recently started work on a certified job in Ohio.  There is some items on their  benefit breakdown that look to be flat amounts, regardless of the employees labor item.Specifically, I am looking at a H&W amount, and an annuity amount.  Here is a sample of the structure below:How do others set up this in Acumatica to calculate the amounts correctly for the fringe benefits?

What would cause the quarterly 941 not equal the EFTPS report?  Where to look to reconcile?

Hi Everyone Do anyone know that any HR management software can intergrade with accumatica system?Is Accumatica software can have HR Management software system like update training record , onboarding report , appraisal and etc related with HR .  

Hello, - When trying to generate Government Reporting in Aatrix has anyone gotten an error message generated by Acumatica that states “Input string was not in correct format”, while a larger box on the screen that appears to be generated by Aatrix states “Waiting for Payroll Data” ?   If so, would you mind sharing the solution?  It will be greatly appreciated! Thank you!

Hello, It is possible to add by default a labor item when we use the button “Completed Summary” ? 

What is the best way to set up a Roth 401k deduction code? We currently have pre-tax deduction codes and will offer Roth beginning in 2024.Right now I have the Roth deduction code set up as not affecting tax calculations, however I noticed that, if the Affects Tax Calculation box is checked, there is a Roth 401k Code Type on the US Tax Settings tab. Should I mark the Roth deduction as affecting tax calculation and select this Code Type?Thank you.  

Has anyone found an add on that integrates with Acumatica payroll that allows for timeclock functionanlity (mobile or punch clock) and also allows for PTO requests, The only add-ons in the marketplace seem to be for project tracking or a full HRMS platform.  The native time entry for Acumatica mobile wants the user to put in the time start and then the hours. That won’t work for them. They need employees to punch in and out and have those show in the timecard with the system doing the match.    

Is there a way to process OT for a biweekly employee with an 8 hr week and a 10 hr week?

Hi,Is there any standard master data collection templates for collect Employee data from the client.Regards

\Clock Entry Screen with ErrorI have an employee who clocked in and somehow the system clocked him in over 45 days ago.  Now...we cannot clock out and get an error message saying that the value is too lage (probably) for an Int32 field.  Normally we would clock the employee out and fix the clock entries on the Approve Clock Entries screen.  Any suggestions?  We’ve had to create a temporary employee for this employee to use while we figure this out.

Does anyone know how to unrelease a time card?

Hello, i got and issue I have updated a DLL in my Acumatica project by placing it in the bin folder and loading the project from the folder. However, when I publish the project, the old version of the DLL is still being used and causing errors. What steps can I take to ensure that the updated DLL is included in the published version of my Acumatica project?

Hi!i’ve been testing this out and i am not sure if i’m looking at this wrong or if this is functioning as expected but i am trying to leverage the “use payroll work location from project” checkbox from the employee payroll settings so that whenever this employee creates a timecard with a project with a payroll work location, the system should associate said work location...however, i am noticing that unless that work location is added to the employee record, the system does not pull that information in.im curious to know what other users are doing to handle this work location issue.  the client i am working with pays taxes based off where the employee works NOT their home address.  this client also has over 100 field employees that they pay on a weekly basis that apply time to a number of projects.it appears that the only way this functions properly is if the project work location is added to the employee record.  you will also need to have a non-project related work location set up (t

If I have an employee’s compensation entered under the compensation tab of Employee Payroll Settings, do I still have to go add the same information in Labor Rate table in order to push labor cost to the project?  I rec’d an error when releasing a Time Activity and the only way I could get it to work was to go add that exact same information in the Labor Rate table. 

 Has anyone encountered this error and a solution. When releasing a payroll adjustment

HelloWe are newly implemented and working through our first certified projects.For our employees that we offer health insurance and 401k, the certified calculation isn’t quite right. You can annualize or not the benefits.This changes the way the calculation works for benefits reducing the rate.When you annualize health insurance it works more accurate as the cost is divided out over the anticipated hours per year.401k, if you annualize the rate, it divides those dollars over anticipated hours per year.  Which can under report contribution and require us to over pay the employee.if you don’t annualize it, it over reports and under pays the employee.For example.  We match 4% of hourly rate for the 401k. If an employee works 10 hours on a certified job and 30hrs on regular job.  It takes the 4% match on all 40hrs and divides by the 10.  We want the 4% of 10hrs divided by the 10hrs. So we are either over paying or under paying the prevailing wage job.  The other issue, we work non-consiste

Hi, I am looking for input on the retirement plan: IRA Simple Plan We are using 2021 R2:  After doing a tax update last week the employer contribution for our IRA Simple plan suddenly changed from the ER contributing on total Gross Pay to contributing on Taxable Wages - which is less contribution dollars since this implementation has a few pretax deductions. This sudden change in behavior has sparked a debate.  Looking for input from others who have this retirement plan. What should it be? On Gross or Taxable Wages?The deduction is setup with Tax Settings of:  Thanks in advance, Amy