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Emailing payroll direct deposit stubs

  • 11 March 2021
  • 5 replies
  • 133 views

Hi,

 

In the old PC Bennett payroll there was an option for setting up and sending direct deposit paystubs via email. I do not think this exist in the new Acumatica payroll. My question is, has anyone created such a thing and can offer some advice on how to set it up?

 

Thanks,

 

Bob

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Best answer by Denise Johnson 12 March 2021, 16:56

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Hi @bscott68,

 

You can set up a Business Event if you wish to email direct deposit notifications. 

For security purposes, we did not create the option for emailing direct deposits when Acumatica Payroll was created.  

Employees can log into their Acumatica instance and (within Payroll) see the Pay Stubs inquiry.  This will show ONLY the pay stubs for the employee logged in. It’s more secure that emailing them, even with a password protected file.  

Payroll > Pay Stubs inquiry

Let me know if this helps with your question, 
Denise

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Is there any option to also review W-2s? 

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I agree more thought should be put into this. Some employees may not have a user login for Acumatica but are still in the payroll. To be able to send them a pay stub, you have to either download the whole batch of pay stubs and then extract theirs or find the paycheck and manually export from there.

Yes, you can review W-2s through the Government Reporting option, which utilizes Aatrix E-File to generate. 

 

I ended up creating a Business Event that emailed employees their stubs upon me releasing the payment and it seemed to be a decent workaround.

Hi @kmcalister58, can you share with me the format of the business event and the notification template that you use for emailing employee paystubs? I tried creating one, but it seems to be not working.

 

Thank you.

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