Payroll

Hello,I’m working through payroll implementation. I’m receiving the following error when trying to create a paycheck: GL Error: The financial period cannot be specified because the branch has not been specified in the Branch box. I originally thought that this was related to this known issue regarding default country on the branch form. Support also thought it was a related issue. So I activated Multibranch support and added the default country which was the documented workaround. 2022 R1 Update 11 fixed the known issue, but I’m still getting this error. I’ve tried with Multibranch support activated and deactivated with no success. So I’ve been trying to learn to follow the trace log. It appears that the error is coming from this call PX.Objects.GL.OpenPeriodAttribute.ValidateFinPeriodID(PXCache sender, Object row, String finPeriodID). It appears like it’s looking for the CalendarOrganizationID column but I’m not sure what table it’s looking at. I checked the FinPeriod table through a

- Customer, Product(Items) related all API (like create, get list  etc..)- Invocie related APIs (like generate invoice and check invoice already generated or not etc..)- Manage Inventory APIs (like get total inventory for each product, update inventory etc..)

Hi All,We are using the Approve Time Activity Summaries [ScreenId=EP507030] or Approve Time Activities [ScreenId=EP507010] screen to approve timecard related to a project. In this screen even though the timecard is approved/rejected already it still shows in both screen, it should be eliminated on the screen as this timecard has been processed already. Anyone who experience the same issues? We are using Acumatica 2022 R1 version. Thank you.  Regards, Anne Samson

Which setting configuration is needed to setup a deduction/benefit pre-tax? I can’t find this in the documentation. Thanks!

Our new client reports to ACA. 2 medical plans are currently offered to the employees.  1 for the employee plan at $50 MINIMUM EMPLOYEE CONTRIBUTION per month and 1 for the employee family plan at $150 MINIMUM EMPLOYEE CONTRIBUTION per month.  Do I need to set this up as 2 separate deductions that are flagged as ACA related, setting the ACA tab with the Minimum Employee Contribution of $50 for 1 code and $150 for the second code?  Then just assign the appropriate deduction code at the employee level, set the actual deduction amount for the payroll processing, and the ACA reporting screen will display the minimums $50 or $150 appropriately? Thank you  

I am looking for a report that can show all union deductions and hours for all union employees for a specific time period(normally by month) to generate for employee dues payments.Wondering if anyone has created such report.  I have three different unions that I need to report employee hrs and deductions/contributions per month.  Is this something I can create with a GI?would want totals by employee and by deduction/contribution. 

For the 3rd Pay period in a row (3-weeks), I am not able to use Aatrix for e-filing.   Payroll taxes, certified payroll reporting, other.    Has anyone else experiencing these issues with Aatrix recently?   Does Acumatica have a plan to offer an alternative to Aatrix for government reporting?    

I have 3 different unions with different wage rates dependng on which machine they are operating.  I use the Union Locals Screen to show each Labor Item(piece of equipment) with a wage rate.  These rates go up for next weeks payroll so I need to adjust the rates and effective date.  I can export to excel to change the rates and dates in mass but I do not see a way to import this info back into the union Locals screen.  I do not wish to manually do this for 100+ entries.  Is there a way to import this info back into this screen? 

I have a client that is looking to find a way to charge PTO cost as it is accrued to the various projects. I’m interested to see if anyone has seen this before?

We've done enough testing of this (trying to find a work around) that it's pretty clear what is happening is a bug and not a misconfiguration/misunderstanding.  We already have a support ticket open, but I wanted to share out situation in case anyone else might be unknowingly having the same symptoms. Problem appears to occur when the *pay period* crosses the calendar year boundary.  This is because Acumatica breaks it up into two PTO bank records - a 2021 portion and a 2022 portion.  Then the PTO allocated is pro-rated across the payroll week... so in our scenario, with a payroll week from Monday-Sunday, two days are in 2022.  And so our notional 1.54hr PTO weekly accrual gets split into a 2021 portion (1.1hrs) and a 2022 portion (.44hrs).On that first paystub of the year, we see ONLY the .44hrs allocable to 2022 reflected (same in the PTO Details by Employee Report -- though on THAT report you see the 2021 record broken out, it just isn’t summarized correctly.. I can live with that b

Is there a way to restrict cash account from being used in Paychecks detail section? We have a client that accidentally entered cash GL account on the details section of a paycheck, they would like to avoid doing this in the future. 

I have a client that is trying to setup 2 work comp codes into his Payroll system in Acumatica. We are far from PR experts. Does anybody have any experience, knowledge in setting the employee/employer settings for these? they are on 2020 R2 system. Any help here would be greatly appreciated!! Thank you.

We have a new payroll client that has one work location in the state of Maryland.  One employee’s spouse is an active military duty employee working in the state of Maryland but declaring Georgia as their state of residence.  I am trying to get Acumatica payroll to calculate Georgia withholding.  It wants to calculate Maryland.  Even if I put a Georgia employee address, it still does not calculate Georgia taxes.  From a quick google search, it looks like Georgia withholds based on the work state.  Does that mean the only way I can get Acumatica to calculate GA is to set up a Georgia work state which is just not a true statement.  Am I missing something? 

Hi! As you have probably guessed, our company is in the process of transferring our payroll and construction information over to Acumatica. I am running in to a lot of issues when it comes to finding documentation on how to set up the payroll side of certified projects.  I’m not finding where to set up the codes for: Apprentice, Foreman, Electrician, General Laborer, etc under a job.  I am also not finding where to set up the different rates for an apprentice, depending on what level they are at.Do any of you have any reference for this?  Or can teach me how to do this? Thank you!

I have a Washington Cares withholding for Washington State and it’s nowhere evident in Acumatica, is there something I need to do to get it to appear or is this a deduction I need to set up myself? Thank you!

Hello, I have to pay payroll in Indiana with LaGrange as the County and my payroll is not calculating the LaGrange tax.  I don’t see a place to put county tax rates and Acumatica seems to not be pulling the information.  I have no way to input information directly into her “Paychecks and Adjustments” any help will be appreciated!

Hello!Our company has employees who defer to both a traditional 401K and a 401K Roth.  Our company match is 50% of the deferrals, up to 3%.  How do I set this up so it takes both the 401k & Roth in to account?  If someone is deferring 6% to their 401K and 6% to their Roth, we want the max match to be 3% between the 2. Thank you in advance for any help!

Hello! Is there a way to have an earnings code set up, so every time hours are brought in, the systems pays the same rate?We have employees in school and when they are in class, they get paid $xx/hour, regardless of what their normal wage is. Thank you!

I don’t see any API endpoints for Acumatica’s Payroll module, in either the screen APIs or REST. Maybe I missed it. Is there any ability to integrate programmatically with the payroll module?

I need a report that will show total hours worked, by construction project, by employee, for a specific date range.  There are only two canned hours reports in the construction edition -- neither of them accomplish what I am looking for.I’ve built a generic inquiry from the Earning Details screen and made a pivot table - which is okay -- but I’d rather have a standard report I can run each month.Any suggestions?

Everyone just locked in their health insurance and when we try to run payroll the new deductions aren't calculating. Does anyone know why?

What is the best option available if you have “Released a Payroll Batch” and did not get the .TXT file. Is there a way to Delete or Void a Payroll Batch so that a new one can be created? 

When will the new 2022 WA LTC payroll tax be integrated in the software, so that I can attach / exempt the tax to each employees tax profile.

We utilize several unions with our payroll, but have one that uses a multiplier on each of its deductions and fringes (each of which are based on hours).  We have tested the deduction and benefit using regular only, regular and OT, and total earnings, which are all the options.  These all treat all hours at the same rate.  Does anyone else use multipliers for overtime and double time hours for unions?  And if so, how are you making that calculate correctly?

After clients last payroll run - where they just added one employee to have ‘Paid time off’ - when going through ‘Government Reporting’ → Federal Tax Deposit (EFTPS) → and run if with the date range that the last payroll happened → they log into Aatrix they are then greeted with this message: “Index was out of range. Must be non-negative and less than the size of the collection. Parameter name: index”. Has anybody seen this error message? I have checked the one change that was made and it matches what 3 other employees have exactly on entries and exact time entered for that line item. I have seen similar error messages on this forum and looked into those data errors causing those and that is not the problem here bringing up this error. Appreciate any feedback that you all may have! Thank you.