Import and Export Scenarios

 Project Labor Rate (ScreenId=PM209900) How to change the Labor Rates on Project Labor Rate Screen with an import scenario to update the existing Labor Item (Inventory ID) for employees  We have a scenario where monthly rate exists for Employees.  That is for every employee a rate exists with an effective date.   ExampleEmployee John Rate exist for Jan 2026 and Feb 2026.  We need to run a bulk import scenario to Remove the Labor Item created on the Labor Rates screen   I can create the GI to filter for the values that require update and created the import scenario. I need to update existing records only When I run the import scenario it seems that it want to create a new record and not update the existing Labor item. It seems that it does not see the unique Line.  I have used the PMLabour. Note ID Hoping this will allow the update  How can this be achieved with an import scenario?

Hi, I am creating an import scenario for import bank transactions screen to import a csv file as my data provider. I was hoping to get answers to a couple of questions below please.In my csv file, I have a Beginning and Ending balance column which I think is wrong because you only enter them once in the UI. You don’t enter them line by line. How should I include my beginning and ending balance in my CSV file?    CSV file with Beginning and Ending Balance  In the above screenshot, the Amount column goes to positive and negative goes to disbursement. I’ve attached my import scenario. However, it is giving me an error below.    

I would appreciate some help please.I am trying to close old Sales Quotes (Screen: CR304500).I have found that doing it via the Sales Quotes screen errors all the time because the quote is linked to an opportunity.  I then tried to do it via the Opportunity screen.  The import ran and said complete but it did not change the status of the quote, it did nothing.I have also tried to update the expiration date using very similar scenario and it also said complete but did not update the date.Can these type of changes be done using import?Here is my scenario: 

Hello!I’m required to hide multiple transactions on the Process Transaction form and is there’s a way that can be done through import scenarios?Thank You!  

Hello,  I have a client that is asking for an export from Acumatica that they will upload to their bank so that the bank (Truist) can print checks on their behalf.  This is not an ACH file. We need similar information, but the sample layout is rather different.  Has anyone created an export scenario for this sort of file?  I don’t think check printing outsourcing is uncommon, but I can’t find an existing scenario to start from.  This is likely similar to creating an export or integration to Bill.com, but we need an export not an integration.   Any help is much appreciated!   

Below is the import scenario I am trying to use to get our fixed assets into Acumatica.  When I run the import by scenario, it shows that the records processed, but nothing appears in the fixed assets form. 

Our bank is requesting that we add an additional value to the NACHA export file. I have made the spot on the file export, but I can’t figure out how to get the data into the export scenario. The value we want to add is APInvoice.InvoiceNbr. I see the export scenario has this APPaymentList source object, but how do I know what is on that or modify to add additional data?Appreciate the help.

When I press prepare in Import by scenario I get this error message .What could be the reason I have used this import scenario before , I just added new items on the excel file and its giving this error:Exception occurred at Load The specified key does not exist. NoSuchKey SRY3C9KMQE320XV4I am getting this error on both importing Stock Items and Non Stock items.

Here is my import scenario, it feeds off a GI that JUST created the invoice, so I KNOW it has a customer ID on it…  My business event history says: 0 records of 1 have been processed. The last error was 'CustomerID' cannot be empty.These are all fully built and simply need to have “release” clicked. When I open any of the error’ed out invoices, I just hit RELEASE and it’s done, but this should be done by the import scenario, so any help is greatly appreciated since I’m clearly missing something here.

Hey All,Is there a way to run or trigger multiple Export Scenarios using a single Automation Schedule in Acumatica?I attempted adding multiple conditions to the schedule, but it didn’t behave as expected.

Hello, I am creating a Business Event to update the External Ref Number field on the “Import Bank Transactions” form.  I have created an Import Scenario as the subscriber, and the mapping is as below.  For the testing purpose, I entered an action on the screen and perform the action manually. But it gives me the below error. But the scenario works and update the external number when I execute it manually. Is there’s a way that I can, correct?Thank You

Good day. When Importing fixed assets I get the error “Value cannot be null. Parameter name: bookID”. Can someone guide what to check to get a successful import.

Hello,I’m looking to link SOLine Files to the AMProdItem files via import scenario through the add link action or ideally directly through the file maintenance screen.Has anybody successfully done this? I’m not sure this is possible because the add link button opens up a new window to the search in files screen and the file maintenance screen apparently does not currently allow you do add an entity.  

sorry if this was answered, I could not findHow do I import a “Phone Type” for the modern UII tried below and it did not work (nothing shows)related to this how can you see fields codes in modern UI?   

Hi everyone,I’m working in Acumatica 2024 R2 and trying to import new Contacts using an Import Scenario targeting Contacts (CR302000).I’m hoping to get clarification on two related items.Question 1 — Contact ID auto-generationIs it possible to import new Contacts and have Acumatica automatically generate the Contact ID?Specifically: Should the Contact ID field be: omitted entirely from the Import Scenario? included but left blank in the source file? mapped to <Key: ContactID> in some specific way? Right now, it’s unclear what the correct “insert-only” pattern is for Contacts when the system should assign the Contact ID.Question 2 — Import runs successfully, but no Contacts are createdI have an Import Scenario that: runs without errors reports completion does not create any Contact records No validation errors are shown — the records simply don’t appear in the system.Notable details: Target screen: Contacts (CR302000) Import intent: insert only Contact ID is

I created a new screen and I am trying to setup an import scenario to update it. I first created a data provider, import scenario, and uploaded via import by scenario to test it. That works fine. I then made a gi off of that screen and added a business event “Trigger by action” and copied the import scenario into that business event. The import by scenario works like it should. The one on the business event does not. Does anyone know why this would be and how to fix it?

I have several hundred products where the Alternate Type should be set to Vendor Part Number but it is incorrectly set to Barcode. I’m trying to create an Import Scenario to correct these in bulk but when I attempt to import it is adding a new line instead of altering the line: Here’s a screenshot of my Import Scenario: Any suggestions how to fix this so it doesn’t add a new line?

Hi, I am trying to import bank transactions with a csv file data provider. I have established the import scenario, but my condition doesn’t seem to work. It is for the amount column in my CSV file where if it’s positive, it should be a receipt and disbursement if negative:CSV fileImport scenario condition This is my error when importing: An error occurred while executing the Abs(Identifier(Amount)) function. Type mismatch in the argument 1 of the Abs() function: Expected one of the Integer types. Looks like ABS function isn’t accept by the system. Can someone help please?

Hello, I am required to export an excel from the Acumatica system and save it in my local folder or even in my drive. I tried to get this done using the Synchronization option on the file maintenance, but it gives me an error. Below is what I have configured.When I select Export File action, it gives me the below error. Is it possible to export files and kept save it in a folder or a drive, or this is not something can do within standard Acumatica?Thank You!

Hi gurus. How do I create an Import Scenario that changes the transaction dates of Open Move Transactions dated in the current month to update to the first day of next month?Users make the move transactions ahead of time and so when they go to close out EOM, they can’t because there are "open Move transactions". The import aims to just shift them to the first day of the next month e.g. 30/11/2025 > 1/12/2025. Data provider would be a GI of open move transactions.

I’m working on an Import Scenario that will update a sales order’s user-defined attribute.The simplified process will go as followed:Identify the order by Type and Number Open or Re-Open the order (QT requires the Re-Open) Set the attribute Return the order it starting stateSteps 3 and 4 need to be conditional and I haven’t found any documentation on how to do that. For instance, step 3 would need something like: IIf(=[Document.OrderType] = ‘QT’, <Action: Open Order> (OpenOrder), <Action: Re-Open Order> (ReopenOrder)As a work-a-round I am thinking about using Target Restrictions to limit the data to a single condition, i.e., QT and Completed or QT and Canceled. That way I can set the Mapping fields and change them each time to match the current conditon. I’m really trying to avoid this since it will be fairly manual. 

Hey, team - I know very little about configuring export scenarios.  I’ve got a client on 24R2 using the Export AP Payment to ACH v2 scenario.  No modifications have been made to it; everything is out of the box.  The output ends with hundreds of 9’s.  Where in the ES is this part dictated?  TIA.  

Hello-The mission is to use business event to trigger an import scenario subscriber to create AP Bills. The business event will be triggered on a schedule, the source screen is a Generic Inquiry containing fields that is required for an AP Bill creation. The bill ref. nbr is auto generating. We want to create bills based on vendor ID. Meaning if each line record in the GI has the same vendor, then they should all be imported under the same vendor in the same bill. Currently, my business event is firing, and it is creating a bill. But it is creating one bill per each line on the generic inquiry. I want one bill per vendor. This is the import scenario, salesPersonID field on the GI is the field we want to use as vendor on AP Bill.  This is the Generic InquiryI’m open to any suggestions.Thanks! 

I’m trying to create an import scenario that will trigger the “Create Quote” button on the opportunity record.I’ve tried placing the dialoges in a few different spots and using opportunity summary for the <Dialog Answer>. No luck yet.Thanks for the help,Matt 

Hello! I am reviewing the Import Scenario “ACU Import AP Bills”. When we manually print a check in Acumatica, it automatically finds the next “payment ref.” # in the sequence for the cash account/payment type and adds that into the  Payment Ref. cell. I was wondering if (for our AP Bill Import Scenario), instead of manually inputting the “Payment Ref.”, is there a way to have Acumatica autogenerate it based on the existing sequence?