Distribution

We want to start using “prepayments” of Vendor Purchase Orders.  However, our Vendors often over-ship or under-ship  the amount ordered on the Purchase Order.   If we use the Prepayment feature, and pre-pay the Purchase Order, how do we adjust and account for the over-payment or under-payment when the shipment arrives with more or less product than was on the pre-paid Purchase Order? 

We are starting to think about how we will utilize locations within warehouses to keep tighter tracking and control over where our items are physically located. In that context, we are trying to figure out what the actual workflow would be when it relates to performing physical inventory counts and review. I have read the documentation, but I'm wondering how to best think through the below scenario.Let's say to start, that we have 10 serial items across 5 locations (so let's assume 2 in each location). And assume that all these locations are in the same warehouse.2 weeks go by, and there is movement between these locations by way of the inventory transfer document process. But for this example, let's say that users didn’t perform the inventory transfer as they physically moved the items between locations 100% of the time.So at this point, where acumatica thinks the serial items are doesn't reflect the reality of where they are.So now we do Physical inventory for this warehouse (all 5 l

Hi All, I would like to ask regarding the stock warning. Is it possible to create a warning if the stock less than determined safety stock when creating Sales Order? Thank you.

Hello:I created a scenary to import PO, but many lines shws me the next mesage: Field: Costo Unitario, Value: 761.6, Warning: Unit cost has been set to zero because no effective unit cost was found. The main issue is about unit cost, I donot understand why, because has quantity and unit costI hope someone can support me.best regards  

Hi All, I would like to know how to delete Total Cost in Purchase Receipt form from for Warehouse Users only because they just need to confirm total Qty when the items are received and the price should not be shown in the Purchase Receipt form.  Regards,Nadia

Hi,I tried to customize the Account Summary screen (GL401000) by adding an extra financial period field to the header without success. I want to add a period to and from field so I can run the Account Summary by a date range versus one period. What is the correct way to add this customized field or it cannot be done without a change to the code? Let me know. I tried to publish multiple customizations but it failed each time. Here is the screen shot. I want to add another Period Field. Let me know.  

How would I go about fixing this?  

Can Images in Acumatica/Big Commerce sync both ways? Currently if we delete an image in Acumatica, it does not delete the image from Big Commerce. Is this a setting that we can change?

Hello.I am trying to add the Cash Accounts Profile to a new role.I copied the AP Admin role to a new role.In the Access by Role, I granted the Banking menuI login as a user with this roleI click on Cash Account option and I see the cash accounts in screen CA2020PL. So far so goodHowever, when I click on the cash account I get the message:Cannot open record for editing. The form CA202000 does not contain itI can’t figure out what I am missing.We do not have branches, one single company Your help is appreciated 

hello everyone! can someone show me how to update unit cost manually for an inventory item? thanks in advance,mrivera67

Hi I want to add Custom entity as “Customer Contacts” in Acumatica Big commerce stores screenplease refer below screenshot  

If we create a sales order with a cost of 11.00 and subsequently we create a landed cost adjustment that adjusts the cost to 11.50 is any sales order with that updated with the new cost?  What if we’ve created a shipment for the item. Will the system adjust the cost if a landed cost adjustment is made after the shipment. I would imagine that once it’s invoiced the cost adjustment will not affect it. So, my question is at what point will a landed cost adjustment affect the cost of the item as related to a sale of that item.Thanks

Having a bit of confusion trying to understand the credit flow and how to map some of our current processes to it.  The Acumatica Documentation seems to be oriented to credits only occurring Post Invoice and my confusion is how to handle situations where the invoice is not yet in place.  For exampleCustomer places order on our website.  Full capture occurs at the time of order. Order is injected into Acumatica with payment / transaction details attached. Shipment is created from the order and sent to the warehouse. Customer calls in “Oh, I forgot to apply my promo code.  Give me 10% off”Assuming the transaction has already settled, how do I give them their discount and how does this get reflected on the order so that, if they return an item on the order, they get the correct refund? Tangentially, if I’m at the Sales Invoice, there doesn’t appear to be anyway to create a Return / RMA from that screen.  Is there a better workflow than creating a new SO of the appropriate type, choosing t

Hi, Has anyone configured the Multi level Discounts in Acumatica using Discount Codes?I was able to achieve the followingItem Level Discounts Sub Total 1 - By defining a Discount Code - Type = Group  Sub Total 2 - By defining a Discount Code - Type = Document Sub Total 3 - Not able to By defining a Discount Code - Type = Document / Group as it is taking the same Sub total of level 1 or 2.How can we achieve this?Any Idea will help Thanks,

Currently, when we print, email or export our Sales Invoices, they only show the original Total. How can we have our Sales Invoices show the Outstanding Balance? 

Transfer order also completed and i updated it after conforming shipment 

Hi:Is there a list of data import templates, that import all data (all detail tab data)  for entities (vendors, vendor items, customers, ...)?This must exist since so many people import data. I was surprised that the data provider doesn’t have a template for importing stock items. Hopefully the Acumatica Support group can provide this. Please provide them in this community portal. ThanksToon SixASix@inteltech.com

Acumatica Cloud ERP 2021 R2how to in screen process shipment to give a flag if the shipment has been updated in (true / false), when action to prepare invoices di screen process shipment?so we can filter data for action prepare invoices only “false” or not yet upadate in 

Hey all, looking for any sort of advice on this issue! On the Inventory Transaction History Screen (IN405000) after entering the Inventory ID my results have one line that is out of order by date.  Sort Ascending works to get the lines in the correct order but I am curios if there is a way to have it Sort Ascending by default. Another thing worth noting is that whenever the Include Unreleased checkbox in the summary area is select it also fixes the sorting issue, thanks!  

Hi,I have some items which the supplier part number is more than 30 characters.Our current setting is to put it under attribute, the issue with this it is not searchable when issuing Purchase Order.So I want to move it to cross reference, then it comes this question, the limitation of cross reference length can be extended ? 

Hello Guys :)  When we create a new business account, the Shipping Rule (Delivery Settings) defaults to Cancel Remainder. Is there a way to set the default shipping rule to Back Order Allowed for Business Accounts like we do for customer (through family class) ?  Thnx :) 

 When we try to update the Base Unit from CS to EA, the setting just returns to CS without an error. What may be causing the issue? Are there other item settings that stop the user from changing the Base Unit?There is no current stock for the item and no open transactions in the system.  

Hello, apologies for the long question.I am working to setup Acumatica and noticed the handling of inventory for Sales Order shipments is different than every system I have worked on in the past. With our current configuration, when you create shipment for a Sales order you stop just short of Updating IN. This is because one you Update IN it creates the inventory COGS transaction on the PL. We do not invoice and recognize the revenue, until the product is delivered to our customers. So if you do Update IN this creates a disconnect between revenue and expense (not an option). However, if you do not Update IN the inventory remains “On Hand” at the warehouse and all reporting shows those quantities on hand. What I would prefer to see is that inventory moved to In Transit until the SO is invoices at which time the inventory is expenses and the Receivable is created. Due to the inventory remaining ON Hand I am having a difficult time reconciling physical counts at our sites and creates a hu

My company adds $3.75 handling fee to outbound UPS shipments. This amount is added to the freight cost we incur from the carrier (UPS), the sum of the two quantities (freight cost + our handling fee) are combined and billed to the customer on their invoice. I see handling charges can be added using SHIPPING TERMS, which can be assigned within CUSTOMER CLASSES. However, if I have a sale that is delivered via my company’s truck or if the customer picks up at my facility there should not be a shipping and handling charge. I’d like to avoid relying on users to manually change the SHIPPING TERMS on a sales order each time there is a customer pickup or deliver via our truck. Is there a way to attach the shipping and handling charge to SHIP VIA or CARRIER so this is automated? There must be something I’m missing in order to accomplish this. We are not the only company to use freight padding.Thank you,Matt

Hello,       I met a case, user miss put 66.2 cases line item on invoice, which should be 66.2 lb. The “real” shipment is 66.2 lb. And AR total is correct. So it is just system document typo error. Then I manually created a credit memo, which is to get 66.2 cases back(virtually) and issue 66.2 lb.       Then I found out the IN issues based on this credit memo is automatically released. However, the cost of the returned 66.2 cases is 0.      Which I’d like to be the same cost as the sold items. Such as $6 per cases.        It might be my mistake, that I just added the credit memo lines manually. I am not sure, if I used the “add return line” function, whether the cost would be input as I expected. But sometimes it is the quickest way to do it, and users are preferring using this way (add lines directly), because it is quick.         If I would like the customer return at original cost, what is the best way to do it?