Payroll

For example: A pay-in-advance Medical deduction of $150 was deducted from the employee paycheck for the upcoming month of coverage. The employee quit or was terminated.  We need to refund the $150 on the next/final paycheck. What is the best approach to accomplish this refund? 

Currently PTO adjustments only update corrected hours.  Need to add hours used field to the adjustment screen so that everyone can see accrued vs used in the PTO inquriy and report, not just corrections.

Has anyone come across situations / solutions to prevent WC from calculating on specific projects? We have a client who routinely works on OCIP projects and doesn’t need WC to accrue, but I haven’t found a way to prevent it in any payroll or project settings.The client currently reverses it via journal transaction, but is hoping to avoid the extra manual step.

Hi allWe have a staff member heading off on ML in October.  We will be receiving her Centrelink payments and then forwarding on to her.Is there a guide for Acumatica to set up all the required accounts etc.ThanksE 

Hello- we are going live with Acumatica payroll in the next coming weeks and I was wondering if anyone had any tips and tricks for payroll they could share. We are a multi union company construction company in the US. Currently we will be uploading our time from HCSS into Acumatica. We’ve worked out a few things and I am still learning about the reports, certified payroll, and tax reports.  Looking forward to this new system and learning the processes! 

Is it possible to issue a monthly bonus check to an employee without having to add a Pay Period?I'm using the "Special" type, but the system is requiring me to enter it in a Pay Period.The employee receives a commission bonus in addition to their biweekly paycheck.thanks.

I am trying to create a special paycheck to correct a mistake that was made in the current pay period.In the Help Screen it says:“Special: Paychecks of this type are used for specific payments, such as bonuses. An employee may have as many special paychecks as necessary for one pay period.”Problem: I am able to CREATE and CALCULATE the paycheck, but I am not able to “CREATE PAYROLL PAYMENT”.The paycheck is there with an “Open” status as you can see here: I can go into “Process Payroll Documents” and “Recalculate”. It does show up there:However, when I go to “Create Payroll Payment” It will not show up.

Is anyone using the Payroll Module with Unions that have rate changes that fall on a particular day of the week (e.g. August 1st)? And if so how are you handling that change within the system?We’re being told from Acumatica that while different Pay Rates can be used within one Pay Period that the same logic does not apply to deductions/benefits.Seems like a huge deficiency in Construction payroll software or am I missing something?Thanks  

Paylocity offers customized reports that can be created and exported. Those reports can then be used in a import scenario to upload into Acumatica the needed payroll information.Looking to automate the process more, has anyone had success in API connection or using other systems like Celigo to get what is needed for payroll processing?

 I was discussing activities with a coworker and he mentioned that users should be able to enter TIME SPENT on an activity or task --  I see the fields on the form – but I could not figure out initially how to “update” or edit those fields. In the Tasks – it did not allow for it – can you confirm that the type of activity has to be a WORK ACTIVITY to allow for the time entry?        

I am trying to alter a field on the payslip in the Report designer.  Does anyone know the report name/code? Usually we can go to the report then click on tools and it shows, however when clicking on the payslip it just auto downloads.

Hi all: I know that Acumatica doesn’t officially support Payroll on US Territories (like Puerto Rico). My Acumatica partner has never implemented payroll here, but they set a demo for us, and we have been able to either figure out or modify the settings to make it work. However, I’m still having some trouble with the State (PR) Income Tax Withholding. This comes directly from the Acumatica tax service and according to my calculations is calculating half of what it should be withholding. I have tried to switch around some of the tax settings (married, dependents, etc) and it is changing the numbers, but they still are off by roughly half of what it should be. Is there any way to look at the tax table where Acumatica gets the info? Or the calculations that Acumatica is making? Alternatively, could I make my own tax table? Any help would be appreciated. Using 2024 R2 (build 24.207.0011). Thanks! Javier

October 1 begins our fiscal year and all employees have received a raise. Is there a way to import the pay increases to all employees? I have already created a spread sheet with all the data that I believe is needed to import. Most of the earning codes are the same for a majority of employees. I am new to Acumatica but I am trying to learn as much as possible and I do not want to enter one by one.

Does anyone have a solution for how to setup PTO Banks for Sick and Safe time where it is time earned per 30 hours worked?

I have employees that have entered timecards and which data I now want to use to process payroll.Can I directly use those time records as the basis for payroll batch data or do I need to export and reimport to a payroll batch?

Hello,Is anyone familiar with this error on the Import Timesheet, i get this error when trying tom import timesheet, sub-account and emoloyee mapping is okay but it wont allow me to import.  

Hi, Appreciate your help on this.  we are setting up the Deduction and Benefits for vacation and we encountered this concern. Context:  Vacation should be set as Percentage of gross wages and should be taxable.  In Acumatica payroll, when the Affects tax Calculation box is ticked, the Percentage Custom in the Calculation Method is not available. Note:  We cannot use the Amount per hour because the hourly rate may vary and we may need to calculate it manually in every paycheck.  Thank you.    

Hi Good morning. Appreciate your help on this. What will happen when an employee goes from 1 union  local to another?  Does it create an issue?Example:   Employee move from Apprentice level 1 to Apprentice level 2 and some of the Deduction and Benefits of these union are different.Thank you

Hi, Good morning. I am still not certain of how and why we need to use the rate table.   We are using the Acumatica Payroll and the Construction module.   My question is Do I need to create a Rate Table if we want all the actual labor will be charged to the project based on the employee time entry?    Thank you and appreciate your help.  

 Good morningI'm sure this will be an easy fix, but I can't seem to find it. Our payslips currently go out addressed as below.... Dear SURNAME, First name I would prefer it to show as  Dear First Name,  is this possible? thanks

Just upgraded to 2024R2, i have an employee that just moved to a different county (still in the state) and i changed the zip code to the new address but the employee taxes are not populating with the new county tax code. Any ideas why? Thank you! 

Is there a way to add the Hire and Termination dates from the Employee Payroll Settings Employment History tab to a generic inquiry?  Our client is needing this information for an audit.  If we use the Start Date and End Date of the positions we do not get accurate information if the employee had a position change.  The DAC indicates these fields do not exist in the database and are part of the application code.  The client is need the hire date field to populate the original hire date of the employee and the termination date only if the employee has been terminated.  They do not need the end date of a position change.

I just upgraded from 23R2 to 24R2.. In 23R2, the employer contribtuion did not calculate correctly but I was able to do an ajdustment for that after the paycheck was released (which wasn’t a big deal).. However, now that I have upgraded, I have 3 employees who all have the following in common:participate in the SIMPLE IRA (3% employer match) Have medical, dental, and vision insurance withheld from their paychecks Have IRA amounts that do not match and are also not the correct (3%) amountsOur Medical, Dental, and Vision insurance are a SECTION125 Cafeteria plan. How do i get the IRA deductions and benefits to calculate correctly?Do i have to change some settings on the codes? Any help would be greatly appreciated! Below are the screenshots of the settings i have..

Hi, Good morning.  I was wondering if the deductions and benefits being set in the Union local can be link to the employee payroll record in the Deductions and Benefits tab.  Thank you for your help. 

I love that there is now an option to adjust for PTO adjustments that is separate from Paychecks and Adjustments screen. However, I just entered a bunch of carryover adjustments, and it does not update to the user profile screen under the Dashboard. Is this a glitch? Something that will need to be updated by Acumatica to reflect real time PTO balances? It appears that they reference numbers that I see are related to PTO adjustment are not being reflected in the User Profile screen. Any ideas?