Payroll

HelloWe are newly implemented and working through our first certified projects.For our employees that we offer health insurance and 401k, the certified calculation isn’t quite right. You can annualize or not the benefits.This changes the way the calculation works for benefits reducing the rate.When you annualize health insurance it works more accurate as the cost is divided out over the anticipated hours per year.401k, if you annualize the rate, it divides those dollars over anticipated hours per year.  Which can under report contribution and require us to over pay the employee.if you don’t annualize it, it over reports and under pays the employee.For example.  We match 4% of hourly rate for the 401k. If an employee works 10 hours on a certified job and 30hrs on regular job.  It takes the 4% match on all 40hrs and divides by the 10.  We want the 4% of 10hrs divided by the 10hrs. So we are either over paying or under paying the prevailing wage job.  The other issue, we work non-consiste

Hi, I am looking for input on the retirement plan: IRA Simple Plan We are using 2021 R2:  After doing a tax update last week the employer contribution for our IRA Simple plan suddenly changed from the ER contributing on total Gross Pay to contributing on Taxable Wages - which is less contribution dollars since this implementation has a few pretax deductions. This sudden change in behavior has sparked a debate.  Looking for input from others who have this retirement plan. What should it be? On Gross or Taxable Wages?The deduction is setup with Tax Settings of:  Thanks in advance, Amy

Hello,I have several Union Employees who live in New York City but at times travel out of state for work. As per the NYC tax code, all wages are subject to NYC personal income tax regardless of where the resident works. https://www.tax.ny.gov/pit/file/nonresident-faqs.htm#:~:text=All%20city%20residents'%20income%2C%20no,for%20New%20York%20State%20domicile.At the same time the Employee will be Subject to the locality they are physically working in tax. This creates a scenario where I need to withold taxes for the NYC resident employees 2x once to NYC and once to the locality actually worked in. How can I solve for this in Acumatica?

This is a low cost software that can run in their cloud or on premise.

My current client has many Earning Type codes and they are all included in OT calculations except one.  This miscellaneous Earning type is used when the company ‘gifts’ an employee a day off with pay.  A gifted day off, such as this, is not eligible to count towards OT pay for the week.  Has anyone ever run into a scenario like this? Thanks in advance for any input.   

Hello - does anyone know if the WA Cares tax for Washington state will be included in a future Tax Maintenance update? We are running payroll the first business day after the effective date, so we are very interested in the timing if this involves a Tax Maintenance update. Thank you.

We can successfully import the updated health insurance rates using an import scenario; however, we have to manually set the previous deduction to inactivate it / set the ending date before importing or the import fails.   We tried to create a separate import scenario to update existing deductions, but I am not seeing how to differentiate between creating a new deduction vs updating the existing.   SQL is so straight forward in comparison.   Update …   will update the record.   Insert will create a new record.  Not seeing comparable in the import scenario. Any suggestions?    

Is anyone using this document successfully through Aatrix in any jurisdictions? I have tested the output in Pennsylvania and Ohio and the design drops local taxes from the tax totals and deduction fields rendering it useless to the client. I would like to know if these issues are being seen in other states and if other partners have discovered a way to utilize this built in design, we have resorted to using a customized report through Acumatica report writer to acheive this functionality. 

i wanted to confirm if there was any set up that was needed in acumatica to get aatrix set up once the subscription is set up? TIA

Hello everyone, I want to know if it’s possible to create time cards for employees (these employees are set up as users in the system) ? Currently, in the screen EP.30.50.00 I can only choose my user.  

When Processing payroll receiving the below error, can any one assist please?Thank you.Sandra

WA ST F212-055-000 L&I  Does anyone have Acumatica Payroll calculate WE L&I for you or do you all use a GI to build your own report?

Does anyone already have a check format that is Check/Stub/Stub? I would greatly appreciate it! Best regards, Adriel Negrete

In the case where a client has employees working in multiple states, some employees have additional state tax withheld. If an employee works in MO and KS and has additional tax of $10 for KS and does not work in KS that week, Acumatica still withholds the $10 additional tax for KS. The only way around it is to update the Employee Payroll Settings and remove the $10 additional tax from KS for that week and then put it back again for the next paycheck. This involves a lot of intervention to prevent this and then remembering to go back and update the tax settings after generating payroll for those individuals. We need a way to have Acumatica not include the additional tax when they are not working in the State with the additional tax. 

Hello Community, I see when employees enter their Time Activities using a Project => Task => Cost Code, Acumatica in the Project Cost Budget creates a line with the same info plus “Account Group” L. How does Acumatica know what Account Group should use?@brandontfrank

I’m voting for improvement features to Acumatica payroll.

Trying to Import paychecks for a salaried , when using the “Import PR Paycheck Earnings” Import scenario we are trying to set the Amount to $3786.96. However the amount field is not being imported. The Hours field imports no problem. The amount field is being set automatically to the Employees current biweekly salary amount $3020.35. Is there anyway to force the amount to be $3786.96 so as to match the legacy system?      

I’m getting this error pop-up when trying to update taxes through payroll tax maintenance:Could not load file or assembly 'file:///C:\Program Files\Acumatica ERP\AcumaticaERP\App_Data\Payroll\temp_660acbe6.dll' or one of its dependencies. Access is denied. Any suggestions?

I was expecting that the GDPR feature would allow user to identify and the secure private fields.It currently hides the names and contact addresses but not the most private field such as SSN.Is there a method to select which fields get blocke?  Can this be addressed soon to help clients avoid liability issues?

Recently ran a payroll. Ran the normal process. The only thing I did different is set up a new Floating holiday line item (for all employees, the same way, for the same amount of time), and added the new year of benefits and deductions. However, there were three, completely random (so we think) employees who the system will NOT calculate their paycheck for.Two of them are getting the following error, “Sequence contains no elements”. This is the trace: The other one is getting the following error, “Object reference not set to an instance of an object”. This is the trace: Does anyone have any experience with this? Or have resolution based on their reading of the trace log? To me it seems as though it has to do with the PTO banks for both, but I’m unsure. And all other employees were successfully calculated, processed, and released. 

Hello Everyone,I am looking to see if there are any other options for a minor issue I am facing. On older versions of the payroll modules, like 2020R2, the system calculated salaried employees’ paychecks by the amount of hours times their salary rate (divided by the amount of pay periods). For instance if a salaried employee was paid $1000 per pay period for 80 hours, then for 40 hours they would be paid $500. In newer versions this changes to $1000 regardless of the amount of hours they have. This makes sense to me but I am wondering if there is any setting I can change to turn this back?I know one option is to make those salaried employees “hourly”. Another option is to change their type, on the paycheck, to “hourly”. In the meantime I have created an inquiry that I use to show salary employees hours that we run after a payroll import to see if we need to do any manual changes (we are working with 300 employees, about 100 are salaried). If someone is under 80 hours we go ahead and ma

Hi all, If an AP bill is created in error via payment of Payroll Liabilities, it appears that the liabilities do not regenerate if the AP bill is voided or reversed. I wanted to confirm this is proper functionality before relaying that to the client. Any thoughts on this? Thanks! 

Have been configuring Time Cards for use for employees.  When in the detail line item of the time card, after selecting the earning type, project, project task and labor item, when we get to the day to enter the time, receive an error: cast is not valid.  So I cannot add time.  What would be causing this error? Here is the trace log:10/6/2022 9:36:29 PM Error:Specified cast is not valid.   at _SetValueByOrdinal(EPTimecardDetail , Int32 , Object , PXCacheExtension[] )   at PX.Data.PXCache`1.SetValueByOrdinal(TNode data, Int32 ordinal, Object value, PXCacheExtension[] extensions)   at PX.Data.PXCache`1.SetValue(Object data, Int32 ordinal, Object value)   at PX.Data.PXFormulaAttribute.RowInserted(PXCache sender, PXRowInsertedEventArgs e)   at PX.Data.PXCache.OnRowInserted(Object item, Object pending, Boolean externalCall)   at PX.Data.PXCache`1.Insert(Object data, Boolean bypassinterceptor)   at PX.Data.PXCache`1.Insert(Object data, Boolean bypassinterceptor)   at PX.Data.PXCache`1.Insert

How do we distinguish which employees show up on the 943 forms and which ones show up on the 941 form?

Hi Community,I just can’t get the upload feature work properly in the Weekly Crew Time Entry.When it reads the upload file all fields are ok except date and time, I did numerous tests changing the format of these fields but still Acumatica can’t process it and so I have to manually enter them which is time wasting.Are any of you successfully using this feature? Can you share a working upload file so I can test and try to figure out where my setup is wrong? Thanks in advanced,Abel