Construction

Hello!Do any of you that use Payroll print multiple w2’s for multiple cities?  We have used Aatrix in the past but they say they can no longer do this because Acumatica is webbased. Thank you! Kay Howe

Hello Acumatica Community,I'm excited to invite a limited number of Acumatica customers to participate in an exclusive Acumatica Customer Program designed to demonstrate how predictive AI decision intelligence can help executive leadership and project teams improve project outcomes.This exclusive program is being offered by TrueProject for Acumatica customers and is proudly sponsored by Acumatica Chief Product Officer Jon Pollock.As a participant, your organization will receive a complimentary 30-day evaluation of TrueProject with no cost, no commitment, and minimal to no IT involvement.During the evaluation, you'll experience how predictive AI can help your organization:Gain an objective, AI-driven assessment of the health and success likelihood of your active projects. Identify project risks weeks earlier than traditional reporting methods, providing more time to take corrective action. Receive practical AI recommendations to improve project outcomes before issues become critical. Pr

Does anyone know if this functionality has been improved?This is an operational situation we see, both planned an unplanned, where we want to be able to link demand from an existing Service Order to an existing Purchase Order.This is in order to account for changes/mistakes after the original purchase order was created from the demand and also we need to be able to take advantage of purchase requirements for vendors such as minimum order qty, total order amount, free shipping, etc.Our purchasing is not centralized and many people do their own purchasing as needed.There should be a way to link to demand from transactions that haven’t been purchased yet to existing purchase orders.One way would be to identify an Existing Purchase Order on the Create Purchase Orders screen before the processing happens.Another option is to have the ability to set the PO Detail Line Line Type to Goods for SO or Goods for FS and be able to lookup and set the Sales Order or Service Order detail line.Another

We have a requirement to restrict the release of SOs and Invoices linked to a Project: Current behavior: The system allows releasing SOs/Invoices even if the customer is different from the Project's customer. Our requirement: We want to block the release if the customer on the SO/Invoice does not match the Project's customer. The system should only allow releasing when the document customer is the same as the Project customer. Is there a way or setup to apply this rule to our system?

Hello everyone! Acumatica Project&Construction team is planning to implement a new functionality - Prepayment for projects. I saw it was discussed and requested on the community several times:Prepayments to show on a project | CommunityConstruction Customer Prepayment | Community Could you please share with me how do you need to recognize the taxes for AR deposit on project? and when do you need recognize taxes? What is your setup for taxes for deposit on project? Could you please describe your business case when you need deposit on project? How do you request deposit for project? How do you process deposit got for project?  What is important for you when you work with prepayments on project?Thank you in advance for your answers!Have a good day!

Hi good day.On the customer contracts screen, when adding a file to a contract with already existing files, i received this error message.Did anyone encountered the same? Thank you.

Hello all,How can we record loan (liability) against a project in acumatica? So the project will first start with construction which will be funded from loan - as a liability and not income. Then once the project is about to be closed, it is open to be sold out - so the interested prospect pays the deposit for the project which is also a liability and when the prospect signs off the deal, he’s converted to the customer and then the invoice is generated for that project.How can we handle the same in Acumatica? Since its project with 2 accounts - Loan & customer.

I would like to gather suggestions on how we cam handle intercompany transaction under a single Job in Acumatica? Also, looking to restrict the visibility of for instance, Company A data to not be visible under Company B and Vice Versa.What could be best practice?

Has anyone built out a dashboard or report view for a traditional bid board for an estimating/sales team managing multiple bids with various sub-contractors successfully? 

Has anyone found a solution for onboarding new vendors? I saw where Acumatica may be working on an online portal for customers/vendors, but in the meantime can anyone recommend and external provider that allows the vendor to go online and enter their own information that can integrate with Acumatica, or be pulled and then imported to Acumatica manually?

Hi ,I have an expense which affects multiple projects. Can I enter one AP bill affecting multiple projects ? Thanks,Dulanjana 

With the latest update, Projects can now be marked as Active, Completed or Closed. When a project is marked Closed, I am unable to get the project transaction details. That box is now greyed out. Yes, I could click around for each line and get it, but a lot of my PMs like to refer back to closed jobs to see some of the details. Has anyone found a work around to this? Is anyone else frustrated? 

Hello All,We have a client migrating from Dynamics SL where they have the option to update the Cost at Completion with every Budget Revision.  They may have multiple Budget revisions on a single day, especially at the end of month.  We would like to recreate this functionality by creating a Cost Projection by Date for every Cost Budget in Acumatica, but are limited due to Acumatica only allowing one cost project for a date.Is there any plan to allow multiple Cost Projections by Date for a singe date or revise/correct a Cost Projection for a date?  Or..has anyone found a work around to allow multiple cost projections for a single date?Thanks!

We are using the “cost projection by date” feature in 2026R1 to forecast WIP and Over Billings.  It is a very useful tool.  However, to match our month end, it would be beneficial to use to use the post period as the cut off for transactions rather than the invoice date.  Sometimes the post period does not match the invoice date as a result of month end accruals.   By not matching the post period with our month end it causes errors in our WIP and Over Billing calculations.   Is there a way to change the cut off to post period rather than invoice date within Cost Projection By Date?

We have a client running Acumatica 26R1 that operates as an Engineer-to-Order (ETO) manufacturer. Their projects often contain hundreds of budget lines, and they are utilizing the new Revenue % Complete calculation method for project billing.One challenge we are encountering is preventing the revenue-side % Complete calculation from exceeding 100% of the revenue budget when actual costs exceed the original cost budget. In these scenarios, the project may legitimately run over budget on costs, but we do not want the Revenue % Complete billing calculation to generate billings beyond 100% of the contract/revenue budget.Has anyone found a standard Acumatica solution to cap the Revenue % Complete calculation at 100%? I have experimented with billing formulas but have not found a reliable way to prevent over-recognition when costs exceed budget.At this point, I am considering a custom Generic Inquiry with a Business Event and automation process to calculate and update the revenue-side comple

Hi, In the project record, I configured the Project Group with the intention of limiting visibility so that not all users with project access can see the project records. Specifically, each project manager has their own group, and only members of that group—such as the project administrator and coordinator—are allowed to view their respective projects.Additionally, I enabled the Restrict to Employees option for the foreman role. and set up their name under the Employees tab. Please note that foremen do not have access to the project record itself. The purpose of this setting is to ensure that foremen can only select projects in the Daily Field Report (DFR) that are assigned to them.Based on my understanding:Project Access controls visibility and access to the project record. Restrict to Employees controls access related to time activities (e.g., DFR and timecard entry).However, based on my testing, when Project Access settings are enabled, the Restrict to Employees functionality does n

I’ve generated my T5018 efile and while reviewing it there is a vendor who shouldn’t be on the report as they only supply materials.  I’ve reviewed their vendor record and confirmed that they are set up as “none” under CRA Reporting Type.  Is there any where else that I should be looking?

I just wanted to take a moment to share with everyone about Acumatica’s first industry focused customer user group. This is a group focused on the construction industry and it’s unique needs and challenges.The plan is to hold virtual meetings during the upcoming year and in-person meetups at Acumatica Summits in the future. Thank you to ​@APistorius and ​@LaurenOHara20 for kicking this off!Stay tuned for great things!Request to Join here! Construction Customer User Group

Hello Community!As we broaden and simplify functionality, we would like to confirm our ideas and hear how your workflow may be improved within Acumatica.We kindly ask you to spend a few minutes to fill out a survey:  https://www.surveymonkey.com/r/QMTHXV6Thank You.

The new Project Address fields implemented in 2020 R2 to replace the single Project Site field is definitely an improvement.  But I wonder why it isn't configured as a selector whereby the user can select from the customer's locations, like the Default Location.  Have others encountered this?  How are you handling it if so?  

We’re about to start a construction project for a third party.  We’ll be billing them all construction costs (without mark up) plus a management fee.  We will be providing them Cost Reports on a monthly basis and need the management fee to show as a cost of the project.  All of our other projects have been in house so we record the management fee twice - once to the developer as revenue (through an invoice) and then a second time as WIP to the property company (through a bill).  Only the WIP gets the project details. Since this is an external client we don’t have access to that second entry.It “feels” like I should be able to put the project related info on the AR line of the invoice so that it will be picked up on the cost reports.  But, that doesn't seem to work.I can’t believe we’re the only builder using Acumatica for external clients.I’ve also thought about recording the invoice with three lines so that it looks like thisdr A/R    cr fee revenue, proj xdr COGS, Proj external, task

Following an upgrade to 25R2 Build 25.201.0213.3 this Known Issue is still occurring. The current Solution indicates updating to 24R1 or new for the fix…. is there a solution for 25R2 that anyone is aware of? This error occurs when a Requisition has an attachment at the line level, preventing the PO from being generated. The workaround requires users to remove attached documents from the document line level prior to creating a PO. This is problematic because File Attachments added to a Requisition at the Document level do not get attached to the related PO.  

I am using the above reference to implement this. On the Projects screen, I have two tabs: BTC and HWP. The HWP tab contains multiple UDF fields that should be visible only when the HWP branch is selected; otherwise, they need to be hidden.  After implementing this, the fields are not showing under any condition. Whether I select the HWP branch, BTC branch, or any other branch, they remain hidden. Could you please guide me if I am approaching this correctly?

Hi, we have a subcontract that incurred backcharges for scope that was bought out by another company that ran the subcontract total amount into the negative. We recently changed our ERP to Acumatica and we are looking to track this backcharge but cannot process the change orders that run the subcontract into the negative.How can I track this negative commitment amount for my project buyout summary?ex. Subcontract A issued for $5,000. Subcontractor A failed to perform work and another Subcontractor B bought their contract for $5,100. We need to process a deductive change order for the buyout amount to accurately track the money owed to us by Subcontractor A for the increased cost of Subcontractor B.

We’re looking for a way to track which Invoice or Proforma a specific Change Order was billed on in the Project module. Specifically: Is there a field within the change order,  or a report that shows which Proforma or AR Invoice includes a Change Order? If the Change Order was partially billed, is there a way to see the amount invoiced to date and what remains? What’s the best practice for tracking Change Order billing in Acumatica? Any tips, custom reports, or screen references would be much appreciated!