Purge Prepayment with vendor bill

  • 29 April 2022
  • 1 reply

How can we apply open prepayment with vendor bill? 

How can we adjust open prepayment created by mistake? 


Appreciate your help. 


Best answer by Laura02 29 April 2022, 17:43

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Hello, Prepayments are applied to bills just like checks in the Checks & Payments screen of Payables module.

Correcting Errors

The way you can correct errors on prepayments depends on the way you entered it. See attached document describing two methods of creating AP Prepayments (created by me using Acumatica Help).

If you need to correct errors on a prepayment that you created in the standard way, you have the following options:

  • If the prepayment hasn’t been paid, you can void it at any time by clicking Void on the form toolbar of the Bills and Adjustments form for the selected prepayment.
  • If there were errors detected for a paid prepayment, you should create an adjustment instead of voiding the prepayment.
  • If the prepayment has been paid, you void the associated Accounts Payable check.

If you need to void a prepayment that you created in the simplified way, you select the prepayment on the Checks and Payments form and click Void on the form toolbar.


If the prepayment to be voided has been applied, first un-apply the prepayment, and then void it.

If a vendor did not use the prepayment or used it only partially, you can enter a refund and apply it against the prepayment.



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