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PO Receipts with No AP Bill - How To Close?

  • December 4, 2023
  • 3 replies
  • 442 views

We have a large number of Open Receipts with no AP Bill.  Many of these are nonstock items but there are stock items in the bunch.  I’ve discovered that our AP department skipped the match for some reason and has already paid the vendor. 

Many of these are over a year old when the receipt was created.  What options do we have to close them out so they are no longer an open receipt?  

Best answer by bigred1022

Thank you @Laura02 , I was able to filter the 

Purchase Order Receipt and Billing History

report to get what the end user needed!

3 replies

bigred1022
Jr Varsity II
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  • Jr Varsity II
  • September 17, 2024

Hi @johnh2571 

Do you have a report or GI you use to see which receipts don’t have an AP Bill on them?  I’m trying to get a list just like that myself.


Laura03
Captain II
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  • Captain II
  • September 17, 2024

Hello @bigred1022 ,

Look for the PO Accrual Details reports, & Inquiry screen in Purchasing module. These resources provide a list of Receipts without bills and Bills without Receipts.

For @johnh2571 , to clean up errors where Bills were entered without being linked to PO Receipts, you can reverse the original Bill that was not connected to the PO Receipt (creating a Debit Adjustment), and enter a new Bill that is connected to the PO Receipt. Next, apply the Debit Adjustment to the new Bill to close them out.

Laura


bigred1022
Jr Varsity II
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  • Jr Varsity II
  • Answer
  • September 18, 2024

Thank you @Laura02 , I was able to filter the 

Purchase Order Receipt and Billing History

report to get what the end user needed!