CRM

Hi! When I use an employee user in the customer portal, I am not able to view the item details, catalog, or checkout screens without associating the user with a business account. Do all users (even employees) need to be associated with a business account to view this in the portal? These users have the portal admin and system administrator user roles assigned.The user also doesn’t have access to view Sales Order or invoice printed form even given access and has report designer role. I couldn’t find any documentation that specifies this, is there a configuration I missed?Thanks!

Can you provide basic step how to acumatica integrate with magento 2.

Hello!My task reminders are getting popped up when I am logging in to the system only. And at the time reminder works, my screen get stuck but no reminder is visible. Is there any setting I can change when to pop-up the reminder?Thank You!

Hi! We have a user who sees an empty contract screen when drilling into a contract. We have checked and have given the user the delete access level for this screen for all the roles she has under the ‘Unrestricted External User’ type. A user without this user type and has the system admin role can login to the customer portal and view the contract fine. We tried matching permission for this screen to the system admin role and had no luck. Any ideas on why the contract screen is empty on customer portal for this user?  Thanks!

We’re trying to set up an business event to send out emails to customers following the completion of a Marketing Campaign. However, we don’t want to pester our clients with emails. Ideally, the business event would send out a email to a customer, the customer would read it, and then be removed from the mailing list for a set period of time before being reintroduce the pool of potential recipients. Is this something that can be done within Acumatica, and if so, how?

Is there a way to generate a sales order and attribute it to an ongoing campaign to it. We sometimes have orders come in over the phone where we directly put a sales order in instead of putting them in as a lead or opportunity. Is there a space on the sales order where this can be put to account for the sale and attribute it to the campaign to track the success of it?  

Dear ALL,Please help us how to disable "OPEN" button after closing the Case.Acumatica Version: 2020 R1 Regards,NNT  

Is there a way to see if an item is in stock when creating a quote? You can do it from a sales order, but not from what we have found for a quote. Was also wondering about weight. We use that to quote freight, but that too is not available from the quote. One idea was to create a 2nd quote form that is used internally. Then add available inventory as well as weight from the other tables to the quote form. Has anyone tried to do it that way? 

I add more role though combo box value. but it seems not working.Please advise on how I can add more role~

Once an opportunity is created, the corresponding business account is no longer editable.I would like to customize this to allow that to be changed in certain circumstances.can I do this by just overriding the field with an allowupdate=true or something similar? will this break anything? And as a general question, is there a good way to determine if a change like that will cause problems? I understand sometimes Acumatica does this sort of thing as a dependency, and other times they’re just enforcing a workflow preferenc Thanks! 

Does the Outlook plugin work in the new version of Outlook?

Does anyone have a process in Acumatica to inactivate their vendors in the database that are no longer being used?  

We use cases and tasks to manage our customer requests. We have two classes, support and project.  For support cases we have an SLA of 2 days to solve the case.  Project cases have work tasks associated.  Do others use this module this way and if so, how do you properly report on SLA’s, open and close times, time to complete?  Do you have any dashboards that are native to Acumatica that you use?

We seem to have many States (State-CountryStates) within Countries (country-CountryID) that are setup incorrectly over the 7 years we’ve been on Acumatica/Merged in Data and this is causing issues now that we are using an External Tax Provider.How do we get a request in for Acumatica to develop the ability to have an Active checkbox on these states so that we can deactivate them when they’re incorrect?The best I can come up with right now, is marking them do no use because without being able to update all records where they’re referenced which are now complete/locked records via SQL I can’t remove them as they’re referenced in a record.“State (IN, MUMBAI) cannot be deleted because it is referenced in the following record: Address (105882).” Tagging some of my favorite people in case they can point me in the right direction ;) ​@Doug Johnson ​@Laura

I was often asked by customers for an easy way to have an opportunity journey that reflects how it has progressed over time.By using some custom fields, notes and business events, I’ve managed to give them a friendlier version rather that checking the audits.Here’s an image that shows the results:Basically it shows changes on some selected status fields for the opportunity, the person who made them and the time stamp. Also, I added a optional icon that highlights the relevance of the change.This allows the user to get a good idea of how things have progressed in a way that’s easy to undesstand.If anyone is interested in implementing something like this, please let me know so that I can expand on this note.

Acumatica standard behavior sets the Sales Order owner to the user who converts a quote to an order.  I’m unable to find a way to set it instead to the Sales Quote owner.  I looked in Customer Management and Sales Order Preferences, and in Order Types.  And there’s no ability to configure and use an assignment map for Sales Orders.  Can this only be done via a customization?

The customers are greyed out on the mobile app. staff want to add activities against the customer. at the moment we can only do this against the contact or lead

What is the best way to have the system apply a particular set of prices to an opportunity based on the class or attribute of the lead or opportunity ?It seems to bring in the base price of the item until the opportunity is linked to a Business account and after linking the business account to a price class.It seems a long way around. Thanks James 

Hello, We are changing our internal Business Account Classes and have been told by Acumatica we cannot delete or mark a Business Account Class as inactive, even when all records have been updated to a different class.  This feature would be beneficial, as I have slim options to prevent users from using the class we are attempting to remove.  This option is available for Customer Classes, but not Business Account Classes. 

Hi everyone,I’ve just configured the Teams integration with Acumatica and have been experimenting with how we can utilize the integration. One idea we’ve had is to use a business event to send a Teams message to a specific member when a support case is opened, with some relevant details.I have been able to send messages to a channel, but we’d rather have a message sent to an individual Teams member in their chat. I thought I’d be able to add a subscriber to the business event using the Action Execution type with the Teams Activity screen (CR306040) as the Action Screen, however I receive the error: “Error: Unhandled exception has occurred, your changes have been rolled back: Error: An error occurred during processing of the field ActionScreenID: Screen 'CR306040' is not an inquiry screen..”Is there a better way to go about sending Teams chat messages than using the Teams Activity?Thank you!

Hello Community,I have set this Override Prepayment to revoked for a sales role; however, when I log into a user who only has this sales role, I am still able to override the prepayment. Does anyone have any additional suggestions on how to get this to work? I do not want this role to be able to hit this override prepayments.  Thanks!

Hi,A client has recently requested that the Source field in the Contacts screen (first image below) be made mandatory as they are wanting to do some reporting on this field. However, now that it is a required field, users can no longer create a contact via the Business Accounts screen as the dialog box doesn’t have a Source field option for them to fill out. They receive the error shown in the third image below when trying to create a new contact via this method.For now, I have told them to create contacts in the Contacts screen and assign the relevant Business Account, but they would like to still be able to add contacts in the Business Accounts screen.Is there a way to add the Source field to this dialog box and ensure the Create Contact process still works as expected? I had a look in the customisation project and I can only choose a small number of fields, as shown in the second image below.Let me know if I can provide any extra information.Kin

How hard is it to get to seeing the history of a field once the auditing is turned on. I am having trouble finding info on this.

In the Teams Members SM305030 screen, there are several users that have an error stating “Duplicate contacts have been found in Acumatica ERP.”  It’s unclear how to resolve this.  Anyone else run into this?

Hello,Trying to come up with an easy way to see all activities created under Leads, Opportunities, and Business Accounts. When an activity is created the user enters a Summary, but then also types up details in a separate box. Does Acumatica allow for these details to be put into an Audit? I put a picture to show the spot I am looking for. I am trying to save clicking around to read every report all my salesmen enter daily.  Best regards, Aaron Abner