Skip to main content
Question

AR and AP Applications - Documents to Apply to include Payments and Prepayments in Doc Type list


In the use case of customers or suppliers having open on account or prepayment amounts it would save time and help keep customer accounts more tidy if these payments/prepayments could be allocated with a payment.

For instance:

  1. Customer pays a deposit or stage payments prior to being invoiced eg $500
  1. Customer invoice is raised for products or services rendered eg $5000
  1. Customer payment to settle invoices is received for $4500 - It would help to be able to select both the above transactions during the application process leaving all transactions in a closed status.  Currently I don’t think payment or prepayments are available on the Doc. Type drop down list.

I hope this makes sense.

2 replies

ricoybanez
Jr Varsity III
Forum|alt.badge.img+1
  • Jr Varsity III
  • 43 replies
  • August 14, 2023

Steps

  1. Make the Invoice (AP or AR)
  2. Apply first the prepayment or Deposit to the Invoice (Prepayment/Deposit status is Closed, Invoice status still Open)
  3. Apply the Payment Received to the Open Invoice (Invoiced=Closed, Payment=Closed)

 

Hope this will enlighten you.


  • Author
  • Freshman I
  • 6 replies
  • August 14, 2023

Riico

Thank you, however I am absolutely aware of the way Acumatica works at the moment.  
Having to apply prepayments to invoices before the payment/receipt is less efficient than being able to do this as you post the actual payment.

Many of our clients are upgrading to Acumatica from Pegasus Opera 3 software and this is a retrograde process for them.

I just wanted to see if other users felt the same.

 


Reply


Cookie policy

We use cookies to enhance and personalize your experience. If you accept you agree to our full cookie policy. Learn more about our cookies.

 
Cookie settings