Subject: Factory Accountant Checklist & Cost-Checking Controls for Multi-Factory Glove Manufacturing (14 Plants)

Question

Hello Acumatica Community,We are a glove manufacturer catering to the export market, operating across 14 factories. Our production runs multi-stage structures including Compound BOMs, Catalog Products, and Finished Goods (FG) BOMs. We run batch/lot-type production. We are currently formalizing the daily and weekly cost-checking workflows for our factory accountants. While the plant teams are managing physical production tasks well, we need to establish better visibility, standardized review processes, and clear accountability inside Acumatica Manufacturing Edition. Specifically, we want to align our accounting team on three primary pillars:Identifying standard Acumatica cost-related screens, generic inquiries (GIs), and reports they should audit daily/weekly.	Structuring an awareness and training protocol for cost checking.	Establishing a strict execution and review process (e.g., handling WIP reconciliations and production variances). 	Additionally, we are rolling out a workflow change program for "B-Grade" cost adjustments (handling product downgrades, scrap, or sub-spec variants from our dipping lines) and want to make sure it is mapped to system practices correctly.To the manufacturing accountants, consultants, and power users in the community: What is your recommended audit checklist, screen list, or dashboard setup for a factory accountant in this environment?

Rakshanda · Answer

Hi ​@RuwanK,1. Screens, GIs and reports to auditDaily: transaction hygiene (each factory accountant, filtered by their branch or warehouse)What to checkWhereWhat you’re looking forUnreleased production transactionsMaterials, Labor, Move and Disassembly documents filtered to On Hold or BalancedNothing older than 24 hours. Unreleased issues make WIP look understated.Production orders with activityProduction Orders (AM201500), Totals tabActual vs. planned for Material, Labor, Machine and Overhead. Flag orders more than ±X% over.Material issues vs. BOMProduction Order Details / Critical MaterialsOverissue of compound (latex, chemicals) and FG packaging. Unit-of-measure mistakes (kg vs. g, DRC conversions) cause the biggest silent variances.Scrap and rejects postedMove transactions with a scrapped quantity, plus the scrap reason codeScrap entered with the right reason code, and scrap quantities that match the line’s QC reject log.Negative or zero-cost inventoryInventory Summary, or a GI on item-site quantity and costNegative on-hand stock and receipts at zero cost. Backflushing before stock is received creates both.Unreleased IN documentsReceipts, Issues, Adjustments, TransfersSame 24-hour rule as above.Labor and clock entriesLabor entries / clock approvalsUnapproved or missing shifts, which mean labor and overhead are under-absorbed.Weekly: cost integrityWhat to checkWhereWIP reconciliation: GL WIP account balance vs. the sum of open production order WIPGL Account Summary/Details for the WIP accounts by branch, compared with a GI over production orders and their totals (WIP balance by order)Completed orders not yet closedProduction Orders filtered to Completed. Use Lock first if your version has it, then Close Production Orders.WIP variance posted on closeGL Account Details on the WIP Variance account, split by order type and item classAged open ordersGI listing Released or In Process orders with no transaction in N days (abandoned WIP)Inventory vs. GLInventory Valuation / Inventory Balance report compared with GL inventory accounts, by warehouse and account/subaccountStandard cost governanceBOM Cost / Roll Up Costs results compared with current standard. Look at pending standard cost changes before anyone runs the update.Overhead absorptionOverhead applied (GI on production totals) compared with actual factory overhead in the GL, by plantMonthly: closeBefore each step, reconcile again: WIP to GL, then inventory to GL, then the variance analysis. After that, close all eligible orders, then review the cost roll and approve standard cost updates. Price variance and standard cost revaluation entries need review too.Custom GIs worth buildingWIP by Order: branch, order type, order, item, lot, status, WIP balance and last transaction date.Variance Exceptions: planned vs. actual per cost element, filtered to variance above a threshold.Compound Yield: kg of compound issued per 1,000 gloves completed, by line and week. This is the single best early warning for a glove plant.Scrap/Downgrade Register: quantity and value by reason code, line, shift and product.Stuck Transactions: every unreleased AM or IN document older than 1 day.Close Readiness: completed orders that still have open WIP, unreleased transactions or a negative balance.Dashboard setupSet up one dashboard per factory, with branch as a parameter, plus a consolidated dashboard for the controller. Useful widgets:KPI tiles for:WIP balanceGL vs. sub-ledger difference, which should be 0Unreleased document countWeek-to-date scrap %Week-to-date variance %A pivot of variance by cost element and product family.A trend chart of compound yield and B-grade %.Add Business Events that email the plant accountant when something breaks a threshold, such as variance above X%, negative stock, or a document unreleased for more than 48 hours. Then nobody has to remember to look.Hope above helps!!

What to check	Where	What you’re looking for
Unreleased production transactions	Materials, Labor, Move and Disassembly documents filtered to On Hold or Balanced	Nothing older than 24 hours. Unreleased issues make WIP look understated.
Production orders with activity	Production Orders (AM201500), Totals tab	Actual vs. planned for Material, Labor, Machine and Overhead. Flag orders more than ±X% over.
Material issues vs. BOM	Production Order Details / Critical Materials	Overissue of compound (latex, chemicals) and FG packaging. Unit-of-measure mistakes (kg vs. g, DRC conversions) cause the biggest silent variances.
Scrap and rejects posted	Move transactions with a scrapped quantity, plus the scrap reason code	Scrap entered with the right reason code, and scrap quantities that match the line’s QC reject log.
Negative or zero-cost inventory	Inventory Summary, or a GI on item-site quantity and cost	Negative on-hand stock and receipts at zero cost. Backflushing before stock is received creates both.
Unreleased IN documents	Receipts, Issues, Adjustments, Transfers	Same 24-hour rule as above.
Labor and clock entries	Labor entries / clock approvals	Unapproved or missing shifts, which mean labor and overhead are under-absorbed.

What to check	Where
WIP reconciliation: GL WIP account balance vs. the sum of open production order WIP	GL Account Summary/Details for the WIP accounts by branch, compared with a GI over production orders and their totals (WIP balance by order)
Completed orders not yet closed	Production Orders filtered to Completed. Use Lock first if your version has it, then Close Production Orders.
WIP variance posted on close	GL Account Details on the WIP Variance account, split by order type and item class
Aged open orders	GI listing Released or In Process orders with no transaction in N days (abandoned WIP)
Inventory vs. GL	Inventory Valuation / Inventory Balance report compared with GL inventory accounts, by warehouse and account/subaccount
Standard cost governance	BOM Cost / Roll Up Costs results compared with current standard. Look at pending standard cost changes before anyone runs the update.
Overhead absorption	Overhead applied (GI on production totals) compared with actual factory overhead in the GL, by plant

1. Screens, GIs and reports to audit

Daily: transaction hygiene (each factory accountant, filtered by their branch or warehouse)

Weekly: cost integrity

Monthly: close

Custom GIs worth building

Dashboard setup

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