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Permission Set On - Access Rights by Role getting Overriden

  • April 2, 2025
  • 13 replies
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Varsity I
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Hey Team,

AP Viewer role permission is set as Read-Only for Bill & Adjustments Screen.

 

but the user is still able to perform PAY action on the screen. There are no Customizations on the site. One thing I noticed is the default workflow for the screen is disabling the PAY action only when the status is closed. Could this be the reason why the Permission set on Access by Rights Role is getting overridden by Workflow condition. 

Best answer by valentynbeznosiuk

​@ vib1980 In some cases Access Rights does not populate values from top level to the bottom though ‘Inherited’ function. I’d suggest set ‘View Only’ on each level as shown on screenshots below. FYI I was able to reproduce your issue and this method resolved it.

Please let us know if it still doesn’t work.

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13 replies

Captain II
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  • aiwan
  • Captain II
  • April 2, 2025

Hi ​@ vib1980 

 

Does the user have any other roles? 

 

Aleks

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Aleks
    Manikanta Dhulipudi
    Captain II
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    Hi ​@ vib1980 

    Please Map one role to user account and check the behavior,

    it is overriding any higher account on roles.

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    Acumatica Functional Consultant & Customer Experience Supervisor
      Varsity I
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      ​@aiwan , no other role just AP Viewer.

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      Varsity I
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      ​@Manikanta Dhulipudi , I have assigned AP Viewer role to the user.

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      Manikanta Dhulipudi
      Captain II
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      ​@ vib1980 

      I have added a new user account and mapped only AP viewer which is a standard option provided by Acumatica and able to see only bills but cannot do any operations.

       

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      Acumatica Functional Consultant & Customer Experience Supervisor
        Varsity I
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        ​@Manikanta Dhulipudi , are the Actions enabled when the Bill is in Open status? 

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        Manikanta Dhulipudi
        Captain II
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        ​@ vib1980 Yes Pay will comes once theBill is Released and in Open status.

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        Acumatica Functional Consultant & Customer Experience Supervisor
          Varsity I
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          ​@Manikanta Dhulipudi , I could be wrong but shouldn’t it be View Only as per Access rights?

           

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          Manikanta Dhulipudi
          Captain II
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          ​@ vib1980 Yes Pay will comes once theBill is Released and in Open status.

          ​@ vib1980 I got your points, checking the options now

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          Acumatica Functional Consultant & Customer Experience Supervisor
          Manikanta Dhulipudi
          Captain II
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          ​@ vib1980 Please update AP Document as View Only permissions

           

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          Acumatica Functional Consultant & Customer Experience Supervisor
            Varsity I
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            ​@Manikanta Dhulipudi , still the actions are enabled 

            I think need to go the next level.

             

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            Manikanta Dhulipudi
            Captain II
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            ​@ vib1980 Just give AP Document as view only and verify, the button in AP document only.

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            Acumatica Functional Consultant & Customer Experience Supervisor
              valentynbeznosiuk
              Varsity I
              Forum|alt.badge.img+5

              ​@ vib1980 In some cases Access Rights does not populate values from top level to the bottom though ‘Inherited’ function. I’d suggest set ‘View Only’ on each level as shown on screenshots below. FYI I was able to reproduce your issue and this method resolved it.

              Please let us know if it still doesn’t work.

              Translate
              Valentyn Beznosiuk | Acumatica MVP 2026 | Acumatica Consultant & Business Analyst at Acupower ㅤㅤㅤㅤㅤㅤㅤㅤㅤㅤㅤㅤ www.linkedin.com/in/valentynbeznosiuk
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