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Payable Check Re-Print Functionality

  • 27 November 2021
  • 4 replies
  • 249 views

Userlevel 2
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HI, 

We have created a AP Invoice and Created a Cheque. 

After six months Customer not process the cheque and we need to Void it. 

After void the Payable Check, needs create a New Check. 

What Would be the way to do this? Re-Print Check Functionality can be used for this?

Can be used same Cheque Number using Re-Print Check Number?

 

Regards

 

 

 

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Best answer by ChandrasekharM 27 November 2021, 12:12

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Userlevel 6
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Hi @NAthukorala47 As you have voided the previous check, just create a new AP check using  the “Checks and Payments” screen.

Userlevel 6
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Hi @NAthukorala47 If you want to use the same number, you can do the following:

  1. Ensure with the user that the AP check for the Old number was never used.
  2. Ensure nobody print check
  3. In the Payment Methods Screen and open the Payment Method for the Check print.
    Note down the LAST AP Check number for the Cash Account used by the AP Check. This should be changed after you print the check.
  4. Print the Check
  5. on the Check Number, Update the required Check#. There will be a warning message. But, the system will allow you to change the check#
  6. Update the “Last AP Check Number”(same as before) in the Payment Methods Screen for the AP Check’s payment method and the cash account. This will be Check# noted in step# 3 above.

Note: First try the process in the Test/QA instance, so that you capture the process and redo the same in the production instance.

Userlevel 6
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Hi @NAthukorala47 Please find the below screenshots for your reference.

  1.  Noted the “AP Last Reference Number” (2670)  for cash Account 10200 

 

  1. Update the Next “Check Number” in the “Process Payments/Print Checks” screen, as shown below:
    This is the screen you will taken to, after “Print Check” action in the “Checks and Payments” screen.
  2. Update the Check# to print
  3. Printed the check from the above screen
  4. Update the AP Last Reference Number as 2670(for my example - from above Step#1)

 

Thanks

 

Userlevel 7
Badge +8

Hi @NAthukorala47 

Here are few points with regards to your questions :

After void the Payable Check, needs create a New Check. → this indicates that original check was ‘Printed’ and ‘Released’

What Would be the way to do this? Re-Print Check Functionality can be used for this?→ Reprint can be used ‘before’ ‘Releasing’ the check. Its not possible to yous in this case, since Check was ‘Printed’ and ’Released’ (and ‘Voided’) as well

Can be used same Cheque Number using Re-Print Check Number?→ Its not possible to use ‘same’ check number, since the Check with that number was ‘Released’

Following error comes, if you manually override the Last check number and try use previously used number :

User need to just create a new Check with different number for the AP Bill in this case.

Regards,

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