Deleting Retainage Bill that's on Hold

No GL or subledger impact. A retainage bill that's still On Hold hasn't posted anything. No batch, no vendor balance, no hit to the retainage payable account. Deleting it just removes the document.

The part that matters is the original bill. Because the retainage document was never released, the Unreleased Retainage on the source bill is untouched, so the retainage is still sitting there and you can release it correctly later from Release AP Retainage (AP510000). This is the documented fix, not a workaround. See cases 3 and 6 here: https://help.acumatica.com/Wiki/ShowWiki.aspx?pageid=b71b86ba-1317-4681-a182-23d45162b24d

Delete each one from Bills and Adjustments (AP301000) using Delete on the form toolbar.

Worth checking before you start: confirm all 20 really are still unreleased. If Automatically Release Retainage Documents is selected in AP Preferences (AP101000), some of them may have gone to Open on creation, and an Open bill can't be deleted. Those are the ones that need the reversal path in case 7, which is the debit adjustment you're trying to avoid.

Hi ​@Garbhanm4 ,

You mentioned that over 20 were "released by accident". It is crucial to verify the exact status of these documents:

• If they are still "On Hold" or "Balanced": You can safely delete them without needing to create any reverse entries.
• If they have been "Released" (Status is "Open" or "Closed"): You cannot simply delete them. Once a document is released, it has permanently posted to your GL and subledger. In this scenario, attempting to delete them is usually restricted by the system to protect your audit trail. If they are released, you must use the standard reversal process (such as issuing a Debit Adjustment or Credit Memo) to back out the accidental entries correctly.

Recommendation: Filter your list of Retainage Bills by their current status. Go ahead and delete the ones that are still "On Hold." For any that successfully made it to an "Open" status, you will unfortunately have to process reverse entries.

Hope above helps!!