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Can I edit a PO with an existing prepayment?

  • November 7, 2024
  • 6 replies
  • 150 views
K
Jr Varsity II
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When I have an open purchase order that has an existing prepayment applied, I am not able to cancel any line on the purchase order. Even if I void the prepayment check, which also voids the prepayment request, I am not able to modify the PO. I receive the following error. The only solution I have found is to void the prepayment and cancel the entire PO for re-entry, which is not ideal. Any other suggestions?

 

PO Error: The line cannot be deleted because one or multiple prepayment requests have been generated for this order. To proceed, delete prepayment requests first.

Best answer by rkenna

Hi ​@kristybrooks83 

 

There is no way to edit it. What I would recommend is to mark the specific line as Complete and Cancelled (the checkbox on the line itself). This way, it does not require you to receive those items.

    6 replies

    debbiereed72
    Varsity I
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    • debbiereed72
    • Varsity I
    • November 27, 2024

    ​@kristybrooks83  Did you get an answer for this?

    We also have this same issue/problem with a client.  Since the prepayment was not yet paid, we just voided the released prepayment; but still cannot modify lines on the PO.

    Debbie Reed, W.M. Synergy
    Chris Hackett
    Community Manager
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    • Chris Hackett
    • Acumatica Community Manager
    • January 23, 2025

    Hi ​@kristybrooks83 were you able to find a solution? Thank you!

    Chris ~ Let us know how we're doing: https://forms.office.com/r/xmJUdZ1QE5 - A member helped you, please *Like* their post. A member provided an answer to your question, please mark it as *Best Answer*.
    Manikanta Dhulipudi
    Captain II
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    ​@kristybrooks83  Did you get an answer for this?

    We also have this same issue/problem with a client.  Since the prepayment was not yet paid, we just voided the released prepayment; but still cannot modify lines on the PO.

    ​@debbiereed72 I am able to edit the qty when the Prepayment is attached.

    Acumatica Functional Consultant & Customer Experience Supervisor
    Chris Hackett
    K
    Jr Varsity II
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    • kristybrooks83
    • Author
    • Jr Varsity II
    • August 5, 2025

    ​@Chris Hackett I do not have a resolution for this yet.

    R
    Captain I
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    • rkenna
    • Captain I
    • Answer
    • August 5, 2025

    Hi ​@kristybrooks83 

     

    There is no way to edit it. What I would recommend is to mark the specific line as Complete and Cancelled (the checkbox on the line itself). This way, it does not require you to receive those items.

    Chris Hackett
    K
    Captain II
    Forum|alt.badge.img+2
    • kyle90
    • Captain II
    • August 5, 2025

    Please feel free to add more suggestions to this idea

    https://community.acumatica.com/ideas/po%2Ddeposits%2D31007

     

    I think many of us are looking for a much more flexible/simple system for allocating prepayments to POs in the same way AR-prepayments can be allocated to a sales order

     

    Chris Hackett
    debbiereed72
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