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Can I edit a PO with an existing prepayment?

  • November 7, 2024
  • 6 replies
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Jr Varsity II
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When I have an open purchase order that has an existing prepayment applied, I am not able to cancel any line on the purchase order. Even if I void the prepayment check, which also voids the prepayment request, I am not able to modify the PO. I receive the following error. The only solution I have found is to void the prepayment and cancel the entire PO for re-entry, which is not ideal. Any other suggestions?

 

PO Error: The line cannot be deleted because one or multiple prepayment requests have been generated for this order. To proceed, delete prepayment requests first.

Best answer by rkenna

Hi ​@kristybrooks83 

 

There is no way to edit it. What I would recommend is to mark the specific line as Complete and Cancelled (the checkbox on the line itself). This way, it does not require you to receive those items.

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    debbiereed72
    Varsity II
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    ​@kristybrooks83  Did you get an answer for this?

    We also have this same issue/problem with a client.  Since the prepayment was not yet paid, we just voided the released prepayment; but still cannot modify lines on the PO.

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    Debbie Reed, W.M. Synergy
    Chris Hackett
    Community Manager
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    • Chris Hackett
    • Acumatica Community Manager
    • January 23, 2025

    Hi ​@kristybrooks83 were you able to find a solution? Thank you!

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    Chris ~ Let us know how we're doing: https://forms.office.com/r/xmJUdZ1QE5 - A member helped you, please *Like* their post. A member provided an answer to your question, please mark it as *Best Answer*.
    Manikanta Dhulipudi
    Captain II
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    ​@kristybrooks83  Did you get an answer for this?

    We also have this same issue/problem with a client.  Since the prepayment was not yet paid, we just voided the released prepayment; but still cannot modify lines on the PO.

    ​@debbiereed72 I am able to edit the qty when the Prepayment is attached.

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    Acumatica Functional Consultant & Customer Experience Supervisor
      Jr Varsity II
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      ​@Chris Hackett I do not have a resolution for this yet.

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      rkenna
      Captain II
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      • rkenna
      • Captain II
      • Answer
      • August 5, 2025

      Hi ​@kristybrooks83 

       

      There is no way to edit it. What I would recommend is to mark the specific line as Complete and Cancelled (the checkbox on the line itself). This way, it does not require you to receive those items.

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      RJ Kenna | Stellar One Inc.
        Captain II
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        • kyle90
        • Captain II
        • August 5, 2025

        Please feel free to add more suggestions to this idea

        https://community.acumatica.com/ideas/po%2Ddeposits%2D31007

         

        I think many of us are looking for a much more flexible/simple system for allocating prepayments to POs in the same way AR-prepayments can be allocated to a sales order

         

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