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Question

Is there a way to add email and other info to sales order or shipment lookup?

  • June 5, 2026
  • 3 replies
  • 29 views

When we go to sales orders or shipments and try to search for a customer, if we type their email in to search, that doesn’t work. 

We sell a lot online, and many times a customer will email us and ask for order updates or some other info. A lot of times they will not put their name in, so we only have the email to work with.   Or, they will put their name in, but the order is under their company name. 

 These fields do not come up when trying to search, so many times the results are empty if we type in the email or name in the search. 

So is there any way to search like this? 

 

Even better, if there was some sort of a “Customer Center” where we could go to that customer, and see every single activity that customer has with us. Sales orders, shipments, invoices, current balance, etc.   We came from Quickbooks Desktop and they had a customer center which showed all of this, but I am not able to find a place that tracks everything like this. 

 An example of this would be if a customer calls and asks one of our sales people how his current order is going, and if we can send him copies of his invoices from past orders, and what is the balance on his account. 

 Where do we go to find this all in one place instead of jumping around? 

3 replies

darylbowman
Captain II
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When we go to sales orders or shipments

I’m assuming you mean the ‘Sales Orders’ and ‘Shipments’ Generic Inquiry? If so, yes, you can expose any data fields connected to these documents in the results. Also, the ‘Use in Quick Search’ box needs to be checked for the fields you want to search on:

 


  • Author
  • Freshman I
  • June 5, 2026

Yes exactly, I mean on those Generic Inquiry screens.

And OK Thank you, I think I am following you. (I am not an expert, but I will try to find those fields and add them)

 Are there any videos or instructions on how to do things like this? I’ve done one, but it wasn’t easy and I am not seeing an email address as an option to add. 


darylbowman
Captain II
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I don’t have anything to point you to offhand. I’m sure there are some, but I learned from years of experience.

The ‘email’ field is part of a Contact. To get it, you’ll need to join SOContact to the document on SOContact.ContactID equals either ShipContactID, BillContactID, or ContactID, depending upon where on the document the email exists.