When the Vendor has Allow AP Bill Before Receipt checked why is the same flag on the Purchase Order not enabled? It was not checked and now the only way to enter AP Bills for the vendor is to change the vendor on the PO, set the flag on the Vendor, change the PO back to the original vendor in order to enter the AP Bill for the PO. When you receive a vendor invoice and you have not received the goods, the best practice would seem to enter the bill and leave it on Hold until the goods are received vs. keeping it on your desk or in a file,
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Why is the Allow AP Bill Befor Receipt check box not enabled on Purchase Order Other tab?
+5Best answer by vshashkova
I would recommend creating a separate idea so that we can track it as a standalone improvement if there is no one yet.
+1
If vendor invoices are received before the goods, the check box must be selected at the vendor level so that bills can always be entered before the receipt.
+5Consistent behavior is nice but restrictive. The process needs work. If you subsequently enter the PO receipt, it does not update the AP Bill with the receipt number. Neither does the Link action on the AP Bill Details - it finds the receipt, but it does not update the bill line. A proper process would to allow the entry based on PO, but hold the bill by default (a status of Waiting for Receipt would be nice), and update the bill with the released PO receipt.
A little background: the client does a very high volume of drop ship PO’s and wishes to import the bills from files provided by their vendors. It seems the Add PO in an import scenario does not allow the quantity or cost override which is a problem and if we enter the transaction manually it does not flag cost discrepancies between the PO and bill.
They will not pay the vendor until the vendor indicates the order has shipped and provides the carrier tracking number. We have in place a business event to create the PO Receipt automatically when their external system indicates the shipping notice was received.
Obviously, visibility is necessary as to the status of the PO receipt.
+1
I would recommend creating a separate idea so that we can track it as a standalone improvement if there is no one yet.
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