PO Create Prepayments is not including Non-Stock Items; Dropships Type

  • 7 January 2023
  • 4 replies

Userlevel 5

Good day,

When creating a PO Prepayment the non-stock items and cost are not being added to the Create Prepayments screen; only the stock items.

Is there a setting or something that is required to ensure that both stock and non-stock items are included on the Create Prepayment.  We are using 2022 R1.

Thank you



Best answer by Hannah Barnes 9 January 2023, 15:56

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4 replies

Userlevel 5
Badge +4

Hi @EvanG 

Check to make sure you have Unit Cost and Ext. Cost entered on the Purchase Order.

If there is $0.00 cost, the item will not appear on the Prepayment.

Userlevel 5

Thank you

@Hannah Barnes 

Userlevel 5

Hi @Hannah Barnes 

It did not work on existing purchase orders.  The non-stock or expense item did not show on the Create Prepayment as line item.

We are using 2022 R1.  Any suggestions

@Hannah Barnes 

Userlevel 7
Badge +14

Hello @Hannah Barnes ,

I did some testing and found that non-stock items on a PO are included on Prepayment Requests created from POs only if the $ cost value on the PO Line is positive. Is there any way to include a negative PO Line (non-stock item) on a Prepayment?

Here’s our scenario: 

After we issue a PO, our vendors manufacture the goods, then notify us of the final price in advance of shipment. The final price could be more or less than our original Purchase Order amount depending on currency exchange rates. 

(We issue our PO in US$ and we are paying our vendor in US$ but the international vendor is adjusting their prices based on exchange rates.) 

We then place our PO on hold, add a line with a Non-Stock item representing Currency Exchange Rate fluctuation, Remove Hold and Create a Prepayment Request. When the Exchange Rate Difference is positive, we can generate a correct Prepayment. When the Exchange Rate Difference is negative, the extra PO line does not carry over to the AP Prepayment, resulting in an incorrect/overstated Prepayment amount.

Our version is 2022 R1 22.114.0029 and we do have a few customizations. 

Thank you in advance for any assistance you can give.



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