We would like to use Crew Timecards to capture hours‑only time entry for consultants working on a project, without adding additional labor cost to the project.
These consultants are billed to our customer at billable rates, but internally their actual labor cost should be $0. The goal is to track hours for billing and project visibility while preventing added project cost.
The hours / no‑cost portion is already working. I created separate user/employee records for these consultants and assigned a $0.00 labor rate, which allows them to enter time without impacting project cost.
What I cannot figure out is how to route the Crew Timecard or the resulting Time Activities to the project’s approving manager for review and approval of the submitted hours.
Everything I am finding indicates that approvals for crew time are driven by an Approval Map using the EP Time Activities entity, however EP Time Activities does not appear as an option in the Entity Type list when creating an approval map.
My question is:
- Is this limitation because we are currently on Acumatica 2025 R1?
- Or is there an alternative configuration required to get Crew Timecard / Time Activity hours routed to the Project Manager for approval in this version?
Any clarification on whether EP Time Activity approvals are supported in 2025 R1, and how best to configure approvals for this scenario, would be greatly appreciated.
