Payroll module discussions & questions
- 72 Topics
- 190 Replies
Hello, I have to pay payroll in Indiana with LaGrange as the County and my payroll is not calculating the LaGrange tax. I don’t see a place to put county tax rates and Acumatica seems to not be pulling the information. I have no way to input information directly into her “Paychecks and Adjustments” any help will be appreciated!
Acumatica 2021R2 - the Admin user can open the Employee Payroll Settings form w/o and issue. We’ve added two users with the Administrator role and both are experiencing the error:Cannot open this record for editing. The form PR20300 does not contain it.What can cause this error? I’ve tried adding all the PR Roles to my own User ID but still experience the same issue.Hoping the community can point me in the right direction.Thank you,MIke Lupro
Has anyone found an add on that integrates with Acumatica payroll that allows for timeclock functionanlity (mobile or punch clock) and also allows for PTO requests, The only add-ons in the marketplace seem to be for project tracking or a full HRMS platform. The native time entry for Acumatica mobile wants the user to put in the time start and then the hours. That won’t work for them. They need employees to punch in and out and have those show in the timecard with the system doing the match.
Hi, In the old PC Bennett payroll there was an option for setting up and sending direct deposit paystubs via email. I do not think this exist in the new Acumatica payroll. My question is, has anyone created such a thing and can offer some advice on how to set it up? Thanks, Bob
We've done enough testing of this (trying to find a work around) that it's pretty clear what is happening is a bug and not a misconfiguration/misunderstanding. We already have a support ticket open, but I wanted to share out situation in case anyone else might be unknowingly having the same symptoms. Problem appears to occur when the *pay period* crosses the calendar year boundary. This is because Acumatica breaks it up into two PTO bank records - a 2021 portion and a 2022 portion. Then the PTO allocated is pro-rated across the payroll week... so in our scenario, with a payroll week from Monday-Sunday, two days are in 2022. And so our notional 1.54hr PTO weekly accrual gets split into a 2021 portion (1.1hrs) and a 2022 portion (.44hrs).On that first paystub of the year, we see ONLY the .44hrs allocable to 2022 reflected (same in the PTO Details by Employee Report -- though on THAT report you see the 2021 record broken out, it just isn’t summarized correctly.. I can live with that b
During the payroll training this week their was a discussion about the general ledger accounts for earnings expense, tax expense and benefit expense being driven by a project. I was wondering if in the design, you will be supporting non-construction based projects or only the construction edition? From what was discussed, it sounded like these accounts would come from the cost centers, which I don’t think is part of the standard project edition. As a follow up, it would be helpful to provide some level of coding for “x” projects. If the accounts are going to be based on projects where do the non- project costs go?
We have a new payroll client that has one work location in the state of Maryland. One employee’s spouse is an active military duty employee working in the state of Maryland but declaring Georgia as their state of residence. I am trying to get Acumatica payroll to calculate Georgia withholding. It wants to calculate Maryland. Even if I put a Georgia employee address, it still does not calculate Georgia taxes. From a quick google search, it looks like Georgia withholds based on the work state. Does that mean the only way I can get Acumatica to calculate GA is to set up a Georgia work state which is just not a true statement. Am I missing something?
I know it’s early but the end of the year comes fast and will be super busy. Start your reconciliation process now to help with the year-end process. Use the Annual Reports to help with this process. Process and review by quarter to help with quarterly filings as well. There is no close process within Acumatica Payroll. Simply continuing processing payroll on your normal cadence. Earnings are accumulated based on the Transaction date (Check date) so they are automatically reported in the correct months or year. The 2021 W-2s will be ready in mid to late December. A notice will be posted here once they are available in the Government Reporting screen. Once available, follow the screen prompts to create the needed forms for eFiling. If you have any questions - please review with your Acumatica support team.
Anyone know if there is a way to print or view a report/inquiry of the GL posting of a payroll check before it is released? I keep getting a G/L out of balance error when I go to release the check. Not finding any answers in knowledgebase or general community search. Any ideas are greatly appreciated. Is there a good point person from Acumatica to ask payroll questions of or is this the best place to post questions of this type? Thanks Kathy
Reports 1095/1094 B and C are now available in the Government Reporting menu.You may need to Update Taxes in the Tax Maintenance screen.These are ONLY due for those who were live in 2020 or added a complete year of data to complete filings for 2020.If you are filing with Aatrix - Review the ACA Package (if you filed W-2s-the package is priced lower). If you need more information on pricing-please contact Aatrix.Reports are currently due by:1095 Employee Copy Date: Feb 25th 3:00 PM CST 1095C & 1095B (ACA) Federal Date: Mar 29th 3:00 PM CSTAatrix eFiling Deadlines Be sure to review Known Issues article or contact your Partner for assistance: for more information on set up and the customization package to use depending on version of software.
Has anyone figured out how you would make a manual entry to an employees PTO bank. For example, if the accrual was setup wrong, or the company decided to give them some extra time for whatever reason. I can’t figure out how I would adjust the time they have for that pto.
We utilize several unions with our payroll, but have one that uses a multiplier on each of its deductions and fringes (each of which are based on hours). We have tested the deduction and benefit using regular only, regular and OT, and total earnings, which are all the options. These all treat all hours at the same rate. Does anyone else use multipliers for overtime and double time hours for unions? And if so, how are you making that calculate correctly?
Does anyone know if Time entered on an employee Time Card in the time and expense system can integrate directly with payroll?
Hi, We have a customer who owns time & expense management and payroll. They would like to explore integrating the time entry in time and expense mgt with payroll. My only issue is that i can not seem to find a way for a released timecard to make it into the payroll system.Does time entry integrate with payroll or is the integration and export/import? Thanks
Background:We have UKG Ready for Time & Attendance (old Kronos) We have UKG Pro for Payroll (old UltiPro) We have IDI Contractor Central for job costing, prevailing wage, and certified jobs We use cost over cost (input method) accounting for revenue recognitionProblem: what is the best method for accounting for labor costs and payroll costs in Acumatica?Solution 1:Feed timesheet and payroll data to IDI. Have IDI calculate fully burdened project labor costs. Upload project labor costs from IDI to Acumatica in an off balance account group that doesn’t hit the G/L Upload direct labor payroll and benefit costs from UKG Pro to Direct Labor accounts as journal transactions, NOT project transactions. Upload indirect labor payroll and benefits costs from UKG Pro to SG&A via journal transactions.Solution 2:Feed timesheet data (including project / task) to UltiPro for payroll run. Upload payroll and benefit costs to SG&A accounts as journal transactions. Secondary journal transaction
I am not sure if every union is like this but in the midwest they have a layoff Payoff rule. So if you are laid off a job you have to be paid when you leave the job. In payroll with set weekly periods, there is no place to modify the check date even if it is within the period. Is the answer to set up a new calendar or am I overlooking the ability to modify the check date when a weekly period end calendar is used Thank You
ISSUE: Taxes calculate at higher than normal amount. SOLUTION: Update your tax definitions and recalculate your current payroll checks. The issue is currently being researched and will be published as a known issue once official. If after updating the tax definitions, the issue still remains - please contact your support solution provider. **Versions 2020 R2 and2021 R1 is not affected.
We are in process of implementing Acumatica. We currently use ExakTime to capture and report labor activities in the field. I’m trying to get an understanding of what details/fields ExakTime provides for upload into Acumatica. We are scheduling a call with ExakTime to discuss but thought I’d reach out on here to see if anyone has experience with the Acumatica/ExakTime integration.
Hello all,I am new to Acumatica. What is the recommended approach for bulk importing of data from external timekeeping systems into the Payroll module?Specifically, my company is a franchisee of QSRs and the majority of our timekeeping is performed at the restaurant level through our POS system. We can currently get the data exported from our system either as a CSV or JSON formats. My question is, what is the recommended approach for importing such data into Acumatica’s payroll module for processing? We do not plan on using the Timekeeping features of Acumatica at our restaurants and entering the data manually is entirely impractical given the number of employees, so neither of these options will work. The system does not seem to expose a Web Service endpoint that could be used, nor did I see an “Import Scenario” that would be appropriate for bulk import. Any suggestions?Thanks!
Hello, - When trying to generate Government Reporting in Aatrix has anyone gotten an error message generated by Acumatica that states “Input string was not in correct format”, while a larger box on the screen that appears to be generated by Aatrix states “Waiting for Payroll Data” ? If so, would you mind sharing the solution? It will be greatly appreciated! Thank you!
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