Hi @jackielau53! I dont mean to ask more questions to your question but can you help me understand how vacation pay is used/what the purpose is? also, what triggers getting vacation pay vs. using PTO?

Hello,

We have a liability to the employees for the amount of the vacation pay, so am employee can be paid the amount accrued upon request, or when they leave; therefore, it should be recorded in our GL.

The other payroll systems I’ve worked with track this accrual.  Do you know if Acumatica does too?

@jackielau53 i am not seeing anything that would create a journal entry.  the only thing I am seeing is on the PTO bank where you specify what to do with the PTO bank when the final paycheck is calculated and one of the options is to pay the balance.  

with that said, if employees wanted to get paid the amount accrued upon request, you could create a separate paycheck using the “Special” type.  this will allow you to select the same pay period as the original pay period.  after the summary section is filled in, fill in the earnings tab using the PTO code and specify the hours the employee should be paid.  this should calculate the amount instead of using the hours.

i know this isn’t exactly what you asked for but this is a possible workaround! 

Thank you.  I will try your suggestion.

We attempted this for a salaried employee who only had 36 hours left of vacation, and the system calculated the full week’s pay instead of the 36 hours.

@hnoesis - what version are you on, there is a selection called “final Check” if you have selected on the PTO bank that the PTO is paid out when they leave or request, the system will calculate ONLY what is available to them.

This image is for 24R2 however it was available in earlier versions when final check became available ( I believe 23R2)

Shannon Landreth