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What is the best way to manage the expenses on corporate credit cards?

  • July 4, 2025
  • 1 reply
  • 139 views

We are currently looking into how to best integrate credit card expenses into Acumatica. Do any of you know how to do this?

Best answer by meganfriesen37

There are a few options and it really depends on what your credit cards are used for and you can use all of these in the system at the same time.

  • Employee Expenses (i.e. travel, meals, etc.) - the Advanced Expense Module can take use the Receipt Recognition to create the receipts and the system will create the “Cash Purchase” transactions.  You can also use this with Bank Feeds to have the bank feeds create the expense receipts as well.  This way you don’t have to set up every restaurant, hotel, car rental place, etc. up as a vendor.
  • Credit Cards to pay existing AP Bills (esp. bills linked to PO) - create the bills as normal, then have a separate payment method for processing the payments.
  • Use the Cash Payments screen to record the credit card purchase and related expense in a single transaction.  Use this option if you need to track the actual vendor rather than the employee that incurred the expense.

1 reply

meganfriesen37
Captain II
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There are a few options and it really depends on what your credit cards are used for and you can use all of these in the system at the same time.

  • Employee Expenses (i.e. travel, meals, etc.) - the Advanced Expense Module can take use the Receipt Recognition to create the receipts and the system will create the “Cash Purchase” transactions.  You can also use this with Bank Feeds to have the bank feeds create the expense receipts as well.  This way you don’t have to set up every restaurant, hotel, car rental place, etc. up as a vendor.
  • Credit Cards to pay existing AP Bills (esp. bills linked to PO) - create the bills as normal, then have a separate payment method for processing the payments.
  • Use the Cash Payments screen to record the credit card purchase and related expense in a single transaction.  Use this option if you need to track the actual vendor rather than the employee that incurred the expense.