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Question

Unable to Apply Prepayment (Percentage or Fixed Amount) at Document Level in Purchase Orders

  • October 15, 2025
  • 2 replies
  • 38 views

Hi everyone,

We’re facing a challenge with prepayments against Purchase Orders. Currently, Acumatica allows defining prepayment percentages either:

  1. At the Vendor Master level, or

  2. Manually at the line-item level.

Our client, however, makes prepayments based on the total PO amount, not per line item. The percentage or fixed amount changes for each PO, so entering prepayment at the line level is very time-consuming when there are 10+ lines.

Is there any standard way, configuration, or workaround in Acumatica to apply prepayment at the document level (either as a percentage or a fixed value)?

Any suggestions or experiences would be really helpful.

Thanks in advance!

2 replies

  • Freshman II
  • November 11, 2025

This would be super helpful!  Another use case we’re running across - the vendor does progress billing with these percentages: 30/30/30/10

First prepayment is easy, I can enter that it should be 30% prepayment, but the 2nd prepayment, if I pick 30%, it assumes I want to prepay 30% of the remaining PO balance - when I really need 30% of the full PO value.

These PO’s can have 20+ line items - which is also cumbersome to do the math and add the prepayment amount at the line level - I would like the option to do this at the header level either as a percentage of the full PO value, or a flat dollar amount. Then if needed, can modify percentage or amount at the line level.


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  • Captain II
  • November 11, 2025

You’re not the only one(s) with issues here - The system for prepayments against PO’s works entirely different from how a sales order works (I even have vendors on Acumatica and we can’t keep things straight because of the differences between their SO prepayments and my PO prepayment application) 

 

This should be far easier and much more flexible given the numerous ways businesses might arrange deposits and terms.  Please take a look at this thread and vote! 

 

 

This is what our AP Payments screen should look like - Allocate as you like!