Purchase Order. Prepayment and Vendor Refund Process

Hi @NaingAungKyaw try checking on the PO history if there’s a bill already. Based on the picture you sent, the first line has qty on receipts.

Novstat wrote:

Hi @NaingAungKyaw try checking on the PO history if there’s a bill already. Based on the picture you sent, the first line has qty on receipts.

 

Hi @Novstat there is a bill already linked with Receipt. What I have done is like for example:

PO line 1 & 2 (Qty 1, Amount 1,000 each line)
PO line 1 (Linked with Prepayment 1, Amount 1,000)
Create Receipt  for 1st line of PO ( Qty 1, Amount 1,000)
Create Bill for Receipt (Qty 1, Amount 1,000) but linked with Prepayment only for 900
Create Refund for remaining 100 (1,000 - 900) from prepayment

Now, I create prepayment for PO Line 2 (Qty 1, Amount 1,000) But it is saying now that Prepayment cannot be created for Line 2 of PO with Amount 1,000 because Prepayment cannot be larger than total amount of PO. I check in PO and it is true that Unbill amount has 100 and Prepayment is 900. If I pay again unbill amount will become 1,100 and total Prepayments will become 2,100 which is greater than PO amount 2,000. 

The problem is Unbill amount of PO should be zero out as soon as we created refund of 100 at 1st prepayment and reconcile at PO.

Or am I doing wrong ?
 

Hi @NaingAungKyaw were you able to find a solution? Thank you!