Purchase Accrual Account Clearing Issue

Hi ​@ChantellBeaty,

One setting to consider is the Process Return with Original Cost checkbox on the Purchase Order Preferences screen:

The cost on the return can also be controlled on the Purchase Receipt (Return) Cost of Inventory Return From:

To clear the remaining balance, I believe you could create a journal entry that posts the amount from the Purchase Accrual account to a Purchase Price Variance (PPV) or Inventory Adjustment account.

How to Clear the Accrual When the Receipt and Return Don’t Match

•  Use an AP Bill + Debit Adjustment 

This works when you cannot pair the receipt and return directly.

Steps

1. Create an AP Bill for the receipt.

2. Release the Bill.

3. The system will generate a Debit Adjustment for the return side (or you create one manually).

4. Release the Debit Adjustment.

5. Apply the Debit Adjustment to the Bill.

This clears the accrual even if receipt and return quantities/costs do not match.

This process is confirmed as the standard correction method in Acumatica community guidance:

• Reverse or adjust the bill, then enter a new bill with the correct quantities and apply the debit adjustment.