Payment correction for application date/post period mismatch for reporting purposes

Hello,

Have you considered voiding the payment and re-entering it correctly?

If the previous period 2025 is closed, anyone in Financial Supervisor role can post the void to the prior year. Or the Financial Supervisor may temporarily allow posting to the closed year so that you may post the Void. I recommend posting the Void with the same 2025 period and the same 2026 date.

Then enter the Payment again with 2026 period and date.

The payment has already been made so is the above still possible? And would it help in fixing the GL/AP mismatch doing it this way?

Hello,

AP Payments may be voided after they are posted and after a period is closed. As mentioned, the Financial Supervisor may need to assist you. 

When the Void Payment is released, the Bill(s) that were paid by the Voided Payment will become Open status.

Then you may re-enter your Payment to the correct period, yes.  

Once the payment is corrected using the above steps, I recommend that you re-assess whether your AP/GL mis-match has been corrected.

If the AP Aging does not match the GL, here are two common reasons:

1. Look for entries made directly to the Accounts Payable control account via any module that is not AP (suspect GL entries).
2. Look for any Bill or Bill line in the amount of your difference, to see whether someone inadvertently entered the AP Control  account where the expense account belongs, on the Bill lines.
3. Look for a Bill with a different account where the AP Account belongs, on the Finance tab of the Bill.

Laura