Skip to main content
Answer

Pay By line applying Debit Adj (from Invoice reversal)

  • December 2, 2024
  • 1 reply
  • 88 views

When reversing an AP Bill/Invoice with pay by line NOT flagged

  1. Reverse Invoice, Creates a Debit Adj
  2. Release Debit Adj and select apply
  3. Opens Checks and Payments screen with Debit Adj as type
  4. Add Documents to Apply (the invoice reversed)
  5. Release

BUT when Pay by Line is flagged for the AP Bill/Invoice

  1. Reverse Invoice, Creates a Debit Adj
  2. Release Debit Adj and select apply
  3. Opens Checks and Payments Screen with Payment as type
  4. All the lines of the Debit Adjustment are displayed
  5. Then we need to add all the individual lines of the Invoice to apply to each line of the Debit Adj.
  6. The document is processed as a zero payment (automatically flagged as closed when process payment)

The issue is that it shows as payment and if the invoice has many lines to apply to the offsetting Debit adj this can take additional time and possibly lead to incomplete application.

Need the ability to reverse and apply the entire document in total (apply documents), even if pay by line is the Vendor/Document option by default.  Needs to show like a non-pay by line document where apply Debit Adj to an Invoice and not as payment processed.

Best answer by bryanb39

I ran into this issue as well and it requires a fake payment to apply the debit memo to the bill.  As ​@pfield2021 mentioned this takes additional time.  

However it also doesn’t always auto apply the correct amounts and take time to figure out which line wasn’t auto applied properly.  Even when applying to the same bill and debit memo it got a different line wrong both times.

I think this may need to be a feature request.  Has anyone else found a faster solution for this? 

1 reply

bryanb39
Pro II
Forum|alt.badge.img+6
  • Pro II
  • Answer
  • June 13, 2025

I ran into this issue as well and it requires a fake payment to apply the debit memo to the bill.  As ​@pfield2021 mentioned this takes additional time.  

However it also doesn’t always auto apply the correct amounts and take time to figure out which line wasn’t auto applied properly.  Even when applying to the same bill and debit memo it got a different line wrong both times.

I think this may need to be a feature request.  Has anyone else found a faster solution for this?