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Interbranch Expense Allocations and Reimbursements

  • June 25, 2026
  • 1 reply
  • 20 views
B

Our home office likes to pay a bill to a vendor (many actually), and allocate it out to our 30+ branches (independently managed companies) and then collect reimbursements.    What is the best way to do this with the Acumatica interbranch mapping where when I post the bill to mutliple line items (one for each branch) and then use the due to/from to create a corresponding AP invoice for the branch to pay us back and also create a corresponding open AR receivable in the home office to track all the reimbursements due?

 

1 reply

Laura03
Captain II
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  • Laura03
  • Captain II
  • June 29, 2026

Hello,

Each branch will need its own Bank Account.  I suggest trying the steps in a test environment so you may study the resulting debits & credits & verify accuracy.

  1. Enter & Pay Bills as described above. Acumatica records appropriate Due To/From entries on related branches.
  2. Extend Branches as Customers & Vendors.
  3. After the month is closed (or at Year-end), create an invoice in the Corporate branch for each not-corporate branch Customer having a non-$0 month end balance in the Due To Corporate Account as of the end of the prior month. The Invoice Debits Related AR account and Due To/Due From subsidiary account.
  4. Subsidiary Branch enters the Corporate bill from step 3 and pays it, thus clearing the Due To Corporate balance from the prior month.
  5. Subsidiary branches pay the Corporate invoices from their cash accounts.

 

Laura

~ Laura Barber, WM Synergy
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