How to claim expense for purchasing a fixed asset?

Userlevel 4

Hi all,

One of our employees purchased a fixed asset using his personal account. Then he needs to claim expense and record this asset into our book. Here in the expense claim form we only see “expense account”, but we’d like to record this amount into “fixed asset” instead of an expense account. So how do we do that? Is it ok if we just key in an account for fixed asset here? Thanks!



Best answer by Laura02 5 July 2022, 14:40

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If you are using fixed assets module in Acumatica, you will want to post the expense report to the fixed assets accrual account names in FA Preferences screen.  Using Fixed Assets Accrual Account facilitates setting up the new asset in FA module via Convert Purchases process.

If you are not using FA module, it’s okay to post to your Fixed Assets asset account directly, as in this screen shot from my demo.


Userlevel 4

Thanks for your answer @laura01 . It perfectly solved our problem.


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