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Create GL batch with cost and accumulated depreciation

  • July 18, 2025
  • 3 replies
  • 66 views
B
Varsity I
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Hi Community

Is there a way to update GL with cost and accumulated depreciation when taking on an asset.

Example - asset taken on with an existing accumulated depreciation at a point in time.

You need to turn off GL Update in order to enter last depreciation period and accumulated depreciation in the Balance tab but turn it on again before saving the asset.

The batch created is only for the cost and the GL batch need to have the accum. depr. added manually.

It’s not a show stopper but creates unnecessary work.

Any ideas would be appreciated.

 

Best answer by JohnMichels

​@BarbaraPietersen23   There is no other way to accomplish this in a live system. During implementation, the Accumulated Depreciation can me loaded import scenario which is impractical in a live system.

    3 replies

    J
    Jr Varsity I
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    • JohnMichels
    • Jr Varsity I
    • July 22, 2025

    @BarbaraPietersen23

    The accumulated depreciation field on the FA/Balances tab is only editable when the FA Preferences/Update GL is unselected (migration mode).  In the migration mode, no GL transactions are generated.  

     

    As such, the Accumulated Depreciation cannot be automatically updated when a new FA record is created.

    Hope this helps.

    Chris Hackett
    B
    B
    Varsity I
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    Thanks but I am aware of that. I just was hoping there was another way around it. 

    Regards

    Barbara

    J
    Jr Varsity I
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    • JohnMichels
    • Jr Varsity I
    • Answer
    • August 1, 2025

    ​@BarbaraPietersen23   There is no other way to accomplish this in a live system. During implementation, the Accumulated Depreciation can me loaded import scenario which is impractical in a live system.

    Chris Hackett
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