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Correcting Tax on Invoice After Shipment. Avalara. ARError.

  • April 30, 2025
  • 5 replies
  • 212 views

cdiaz
Jr Varsity II

Hi All,

I need to correct an invoice, removing tax and updating bill-to data. (I updated the customer profile to prevent recurrence for future orders).

Steps taken to resolve:

To avoid reprocessing the shipment (which has already gone out), I followed steps for invoice correction, which generated a correction invoice document that meets my requirements, but when I try to release, I get the error message:

 

The tax amount calculated by the external tax provider cannot be applied to the document. AR Error: Total application amount cannot exceed document amount.

For the ARError, I expect this is because my original invoice $ DocBalance is more that the correction invoice (tax amount = $0.00 in the correction document). I saw a solution in another community post for a similar situation where a credit memo equal to the tax amount is applied to the original document, allowing the correcting document to be released. However, when I try, Acumatica doesn’t let me apply my credit memo to the original invoice, presumably because Acumatica knows it is related to a correction document.

I do not know what to do to address the Avalara/external tax provider error.

 

Thoughts on how to resolve this issue? I’m using 2024R1.

Best answer by cdiaz

I abandoned the correction documents since I couldn’t get them to release. Instead, I created credit memos to offset the tax and applied to the original invoices.

Before I canceled the correction documents, I attached the PDF’s they generated to the original document in Acumatica and shared with the customer. In the end, a PDF editor would have been simpler though none of this is ideal.

For most customers, it’s enough to explain the error and system limitations preventing ideal fix, and provide the credit memos plus an account statement showing the correct amount due. It’s just not a good customer experience. The customer wants a single, correct document so they can process payment. But not all invoice issues can be corrected within Acumatica it seems.

5 replies

  • Freshman I
  • June 13, 2025

@cdiaz Did you ever figure this out? I’m having the same issue.


cdiaz
Jr Varsity II
  • Author
  • Jr Varsity II
  • Answer
  • June 14, 2025

I abandoned the correction documents since I couldn’t get them to release. Instead, I created credit memos to offset the tax and applied to the original invoices.

Before I canceled the correction documents, I attached the PDF’s they generated to the original document in Acumatica and shared with the customer. In the end, a PDF editor would have been simpler though none of this is ideal.

For most customers, it’s enough to explain the error and system limitations preventing ideal fix, and provide the credit memos plus an account statement showing the correct amount due. It’s just not a good customer experience. The customer wants a single, correct document so they can process payment. But not all invoice issues can be corrected within Acumatica it seems.


fosterjeff01
Freshman II
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  • Freshman II
  • July 23, 2025

This appears to be a problem in 25R1 that we’re experiencing as well.  Were you also using Avalara?  

Seems like this is a bug--the workaround is not a fix, since tax will be reported incorrectly with Avalara.


cdiaz
Jr Varsity II
  • Author
  • Jr Varsity II
  • July 23, 2025

@fosterjeff01 , Yes, we use Avalara. I’m not a user in the Avalara system so I’m not sure what our actions were to fix the reported tax amounts there. I left that piece to our Avalara admin in accounting.


fosterjeff01
Freshman II
Forum|alt.badge.img+1
  • Freshman II
  • August 21, 2025

Thinking maybe we need to create a support ticket for this.  It seems to be a bug since this is not expected behavior.  Important to be able to correct an invoice!