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Clearing out AP Subledger

  • February 5, 2025
  • 1 reply
  • 47 views

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I am needing to clear our entire AP subledger.

 

I am testing the most efficient way to do this and initially thought I would create a new Cash Account (Clearing Account) and Payment Method for this purpose. My goal was to issue a mass (dummy) payment against all invoices which would get posted to the new cash clearing account, as it is not a real payment.

 

I have everything set up but when I open Prepare Payments, the cash accounts do not appear in the dropdown once I have selected my Payment Method.

You can see that these cash accounts appear under this payment method:

The payment methods also appear under the Cash accounts - example below:

Any idea why these don’t show up in drop down?

 

Is there a different approach I should be taking for clearing out the AP subledger then doing dummy mass payment?

Best answer by Samvel Petrosov

Bases on the screenshots, your Prepare Payments page and Cash account are in 2 different Branches.

There is a checkbox Restrict Visibility with Branch on the Cash Account for limiting it to the Branch specified on it, I am not sure if it is checked or not, but if it is, then that is most likely what stops you.
 

 

1 reply

Samvel Petrosov
Jr Varsity II
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  • Jr Varsity II
  • Answer
  • February 5, 2025

Bases on the screenshots, your Prepare Payments page and Cash account are in 2 different Branches.

There is a checkbox Restrict Visibility with Branch on the Cash Account for limiting it to the Branch specified on it, I am not sure if it is checked or not, but if it is, then that is most likely what stops you.