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Can the Bills and Adjustments screen display notifications ?

  • May 7, 2026
  • 3 replies
  • 43 views

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Is it possible to set up a notification on the Bills and Adjustments screen so that users can understand the specific reason why a Bill requires approval? For example, when 'Remove Hold' is selected and the Bill status changes to 'Pending Approval,' the screen should display a notification explaining the underlying reason for the approval requirement.

Best answer by darylbowman

Whether or not you 'can' largely depends upon what you're looking for.

Yes, this is possible (at some level) with a customization.

Using the existing Approval logic to determine what message to show could be tricky, but more robust. Checking a couple things specific to your situation would be easier, but less flexible.

3 replies

darylbowman
Captain II
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Whether or not you 'can' largely depends upon what you're looking for.

Yes, this is possible (at some level) with a customization.

Using the existing Approval logic to determine what message to show could be tricky, but more robust. Checking a couple things specific to your situation would be easier, but less flexible.


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  • Author
  • Freshman I
  • May 7, 2026

Whether or not you 'can' largely depends upon what you're looking for.

Yes, this is possible (at some level) with a customization.

Using the existing Approval logic to determine what message to show could be tricky, but more robust. Checking a couple things specific to your situation would be easier, but less flexible.

Yes, thanks for your support. After testing, I found that the system can send emails to the Approver when the document is in Pending Approval status. This might help us. 


Laura03
Captain II
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  • Captain II
  • May 7, 2026

Hello 

I agree with ​@darylbowman :  You can spend a lot of time and $ for a customization, or you can communicate to your Employees (in your Notification email?) all the reasons a Bill might require Approval, like this:

  • Bill Amount > $1000
  • Posting Account is outside the norm for the Department
  • All documents posted to these GL accounts require approval:  5000, 6000, etc.
  • Vendors in this list (or this vendor class),  or all suppliers...  A, B, C
  • Person entering the Bill is not in the AP Department.

Good luck!