We want to keep track of the vehicles we own and use in servicing our clients. We want to be able to also track any costs to repair or maintain each respective vehicle over time. When creating a vehicle, we can enter purchase information but I do not see anywhere whereby we can track expenses incurred over time for the vehicle. Should we be using some other module to do this? Should we be creating individual internal projects for each vehicle to track costs against them?
Any thoughts?
Thanks,
Joe
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Hi @jvinski71 In this case it sounds like what you’re looking for is more along the lines of what is offered via Fixed Assets module:
Here you can track costs over the life of the asset as well as depreciation and disposal.
Hi,
If an expense is capital / to be added to asset cost, one can use Purchasing + transaction on FA module. Else, one can use separate GL account ( expense, per vehicle ) or a Sub account segment for vehicle and values set for each vehicle. This way, at transaction level, one can tag either specific expense account based on vehicle or a specific sub account. This enables one run a report per vehicle / period. Let me know if you are looking for Fleet management functionality.
Regards
Did you end up having to set up a sub account segment for each vehicle or can you track the expenses by assigning them to a fixed asset?
If you are trying to track all fuel, insurance, maintenance, etcetera, you could use an internal project.
Hello!
Is there any way to pull a vehicle onto a service order for internal repair? We have a client that has target equipment that is also a vehicle. They are wanting to track the repair and maintenance through service orders, but target equipment is the only thing that can be pulled into a service order, not vehicles. Have any of you done anything similar to this?
