Skip to main content

WMS Picking Quantity Entry Modes Discussion

  • January 16, 2026
  • 2 replies
  • 16 views
Mike Bradshaw
Acumatica Moderator

After hearing a lot of feedback around the number of scans and some confusion around the Set Qty feature during picking, we are designing an enhancement to the quantity entry for the Pick, Pack, and Ship screen. The following four sections are what we consider to be potential modes of behavior. Each section contains a Click Count which summarizes the actions required for each Mode. We will use an example of a shipment for five (5) units of one item.

  1. Legacy Mode: Quantity increases by 1 per scan. Using the Set Quantity button replaces the picked quantity with the number entered on the screen. To pick our example shipment, we would need the following steps:
    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
    4. Click Set Qty
    5. Enter 5 => (Quantity Picked: 5 of Quantity 5)
    6. Confirm Shipment

Click Count: 6 actions total. 3 actions per line item.

 

  1. Incremental Qty Mode:  This mode is the same flow as Legacy Mode, only Quantity is Incremented rather than Replaced by the number entered with the Set Qty feature. Quantity increases by 1 per scan. Using the Set Quantity button increments the picked quantity with the number entered on the screen. To pick our example shipment, we would need the following steps:
    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
    4. Click Set Qty
    5. Enter 4 => (Quantity Picked: 5 of Quantity 5)
    6. Confirm Shipment

Click Count: 6 actions total. 3 actions per line item.

 

  1. Manual Entry Mode: Quantity field is empty/zero, requiring user to enter the quantity before confirmation.  To pick our example shipment, we would need the following steps:
    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 0 of Quantity 5)
    4. Enter Quantity => (Quantity Picked: 5 of Quantity 5)
    5. Confirm Shipment

Click Count: 5 actions total. 2 actions per line item.

 

  1. Smart Default Mode: Picked Quantity defaults to requested quantity, user can confirm or adjust before confirmation.  To pick our example shipment, we would need the following steps:
    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 5 of Quantity 5)
    4. Confirm Shipment

Click Count: 4 actions total. 1 actions per line item.

We would appreciate your thoughts on how these new modes might help you in your business. Of course, if you have ideas for additional modes or changes to the ones we’ve listed, that is also appreciated!

​@AntonDegtyarev27 

    2 replies

    L
    Semi-Pro I
    Forum|alt.badge.img+1
    • lairdtim
    • Semi-Pro I
    • January 16, 2026

    Rather than focus on buttons on the screen, it would be really cool if there were a way to use barcodes for this.  I’m pretty sure there is a Set Qty action barcode, and you can then scan a quantity...the problem is having every possible quantity as a barcode, as I believe scanning a barcode with a number on it completes the Qty entry.  So in the example above, “Legacy”:

    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
    4. Scan “Set Qty”
    5. Scan the 5 Barcode.  The scanner typically appends a tab or enter after each scan, so this completes the quantity selection.
    6. Confirm Shipment

    What I’d love to see is the addition of a Qty Complete barcode action (basically an Enter or tab), but have the system eat the enter or tab fed by the scanner.  So if I need to pick qty 15 of the item, I’m able to:

    1. Scan the Shipment Number
    2. Scan the Location
    3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
    4. Scan “Set Qty”
    5. Scan 1
    6. Scan 5
    7. Scan “Complete Qty”, which notes that 15 of 15 have been picked.
    8. Confirm Shipment

    I know it’s backwards from the idea of reducing scans...but scans are infinitely faster than taps on a screen.

      Jeff96
      Captain II
      Forum|alt.badge.img+4
      • Jeff96
      • Captain II
      • January 16, 2026

      After hearing a lot of feedback around the number of scans and some confusion around the Set Qty feature during picking, we are designing an enhancement to the quantity entry for the Pick, Pack, and Ship screen. The following four sections are what we consider to be potential modes of behavior. Each section contains a Click Count which summarizes the actions required for each Mode. We will use an example of a shipment for five (5) units of one item.

      1. Legacy Mode: Quantity increases by 1 per scan. Using the Set Quantity button replaces the picked quantity with the number entered on the screen. To pick our example shipment, we would need the following steps:
        1. Scan the Shipment Number
        2. Scan the Location
        3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
        4. Click Set Qty
        5. Enter 5 => (Quantity Picked: 5 of Quantity 5)
        6. Confirm Shipment

      Click Count: 6 actions total. 3 actions per line item.

       

      1. Incremental Qty Mode:  This mode is the same flow as Legacy Mode, only Quantity is Incremented rather than Replaced by the number entered with the Set Qty feature. Quantity increases by 1 per scan. Using the Set Quantity button increments the picked quantity with the number entered on the screen. To pick our example shipment, we would need the following steps:
        1. Scan the Shipment Number
        2. Scan the Location
        3. Scan the Item => (Quantity Picked: 1 of Quantity 5)
        4. Click Set Qty
        5. Enter 4 => (Quantity Picked: 5 of Quantity 5)
        6. Confirm Shipment

      Click Count: 6 actions total. 3 actions per line item.

       

      1. Manual Entry Mode: Quantity field is empty/zero, requiring user to enter the quantity before confirmation.  To pick our example shipment, we would need the following steps:
        1. Scan the Shipment Number
        2. Scan the Location
        3. Scan the Item => (Quantity Picked: 0 of Quantity 5)
        4. Enter Quantity => (Quantity Picked: 5 of Quantity 5)
        5. Confirm Shipment

      Click Count: 5 actions total. 2 actions per line item.

       

      1. Smart Default Mode: Picked Quantity defaults to requested quantity, user can confirm or adjust before confirmation.  To pick our example shipment, we would need the following steps:
        1. Scan the Shipment Number
        2. Scan the Location
        3. Scan the Item => (Quantity Picked: 5 of Quantity 5)
        4. Confirm Shipment

      Click Count: 4 actions total. 1 actions per line item.

      We would appreciate your thoughts on how these new modes might help you in your business. Of course, if you have ideas for additional modes or changes to the ones we’ve listed, that is also appreciated!

      ​@AntonDegtyarev27 

      I believe that 2 makes it more confusing while not reducing the work. 

      4 is prone to user error, as they might confirm while not realizing the QTY is off. 

      3 is the best option in my opinion. 

      Jeff G.
      Terms & ConditionsCookie settingsAccessibility statement
      About Acumatica ERP system
      Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, Acumatica delivers unparalleled value to small and midmarket organizations. Connected Business. Delivered.
      © 2008 — 2024  Acumatica, Inc. All rights reserved