Skip to main content
Answer

Restrict Negative qty in transfers

  • March 15, 2024
  • 5 replies
  • 163 views

Manikanta Dhulipudi
Captain II
Forum|alt.badge.img+15

The customer has expressed a desire to restrict the system's ability to release transfer documents when there is no quantity available. They are currently utilizing the "allow negative" checkbox in the item class. Furthermore, they aim to generate a shipment for kit assembly orders even when there is no quantity available, but at the same time, they want to impose restrictions on releasing documents with a negative balance during transfers.

Any one please suggest how to meet this requirement? Any configuration?

 

Thanks in advance

Best answer by Manikanta Dhulipudi

Hi @bryanb39 

Please provide details on how you accomplished this scenario at your end.

 

Acumatica response:

I have thoroughly investigated the issue and at present, if the 'Allow Negative' checkbox is selected, there is no other way to prevent a Transfer from being released when there is no quantity available.

To control the release of a Transfer when there is no quantity available, the ‘Allow Negative Quantity' checkbox can be unchecked in the Item Class.

5 replies

bryanb39
Pro II
Forum|alt.badge.img+6
  • Pro II
  • March 16, 2024

It already exists, you cannot transfer or adjust into the negative. Only issues can go into the negative, even with allow negative turned on. 

Besides good practice, I believe this is because tracking the cost layers with negative transfers and adjustments would just be too complex and even if they worked, too complex of a paper trail to figure out what happened when a new receipt comes in.  


Manikanta Dhulipudi
Captain II
Forum|alt.badge.img+15

Hi @bryanb39 

Please provide details on how you accomplished this scenario at your end.

 

Acumatica response:

I have thoroughly investigated the issue and at present, if the 'Allow Negative' checkbox is selected, there is no other way to prevent a Transfer from being released when there is no quantity available.

To control the release of a Transfer when there is no quantity available, the ‘Allow Negative Quantity' checkbox can be unchecked in the Item Class.


bryanb39
Pro II
Forum|alt.badge.img+6
  • Pro II
  • April 2, 2024

@manikantad18 sorry I didn’t respond earlier. I was able recreate what you were talking about and transfer into the negative when doing it from the web.  

However when doing it from the mobile app, which is how we do most of our transfers, it does prevent you from going into the negative.  That is why I was thinking it prevents transfers.  

Is it possible to use the app for transfers?  I did not test using scan to transfer from the web, but am thinking it would have the same behavior as the app and prevent it.  


  • Freshman I
  • August 28, 2025

How should you handle invoicing a customer when we are using a stock. selling the item will make the stock on hand go negative.  but that item is being directly shipped from the vendor?  System says you can only use non stock items.  I shouldn't have to have two different types of items for the item class. 


bwhite49
Captain II
Forum|alt.badge.img+10
  • Captain II
  • October 23, 2025

Was this figured out? It feels like a bug where a transfer qty should not be able to go negative. The item is set to not allow negative quantities.

Right now, it gives a warning that the qty will go negative, but I feel like they meant to make it an error, not a warning. 

We have a customer who allocated items to a sales order, they created a shipment, and then somebody transferred out the items which made them unable to ship the shipment.