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Project shows $0 of actual expenses after bill entry and payment

  • July 18, 2025
  • 1 reply
  • 48 views

joshatsbp
Freshman II
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Hi,

I ran a drop ship order and associated it with project 101. I received the PO (and verified that it’s linked ot the same project/task), created and released the bill, and created and released the payment. I also created and released the SO shipment and invoice. The project shows $0 of actual expenses, but it should show $500 (the total on the PO).

In the documentation, we’re told to add our inventory account to an Account Group. But the inventory account is a controlled account so it can’t be added. Is this recommendation implying that I need to add a new GL account just for project inventory that’s not a controlled account and then add that account?

I’d rather not if it’s avoidable. I don’t need to track project inventory - I just need to track project expenses for drop ship orders as well as stock orders.

Best answer by jhouser

Hi ​@joshatsbp - Believe you would need to add the item's COGS account to an account group. 

1 reply

jhouser
Captain II
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  • Captain II
  • Answer
  • August 18, 2025

Hi ​@joshatsbp - Believe you would need to add the item's COGS account to an account group.