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Prevent PO Receipt to Warehouse different than PO Warehouse

  • April 8, 2025
  • 1 reply
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At least in the way we’re currently configured (on 23R1) we have the ability to receive a purchase order into an alternate warehouse; the PO Line could be written for Warehouse TX, while the item can be received into warehouse AZ.

We do a number of virtual warehouses for a few reasons, but the biggest is to keep costs from potentially intermingling.  I have warehouses TX1 and TX2, and if we get a good deal for a specific customer job, we’ll purchase and receive the material for that customer into TX2, while the regular inventory is purchased and received into TX1.

We have a problem with a warehouse getting complacent, not checking where the material should be received, and receiving everything into TX1 even if the PO is written for TX2.  We can transfer it back out, but it impacts average cost of those items in TX1 that we have to adjust for as well.  It would be easier if there were a setting that said that purchase receipts could only be done for PO lines for the same warehouse.

Best answer by chameera71

Although it is not a built-in function of Acumatica ERP, it is possible to limit purchase receipts to the designated warehouse on the PO line through modification. You can create a custom validation rule using Acumatica's customization tools to ensure that the warehouse selected during the receiving process matches the warehouse for the PO line. Additionally, you can specify default warehouse settings on the PO screen based on particular criteria, albeit this won't prevent human overrides. Merchandise can be automatically relocated between warehouses if it is received incorrectly. Implementing human validation and training can also reduce errors. 

1 reply

chameera71
Varsity II
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  • Varsity II
  • Answer
  • April 10, 2025

Although it is not a built-in function of Acumatica ERP, it is possible to limit purchase receipts to the designated warehouse on the PO line through modification. You can create a custom validation rule using Acumatica's customization tools to ensure that the warehouse selected during the receiving process matches the warehouse for the PO line. Additionally, you can specify default warehouse settings on the PO screen based on particular criteria, albeit this won't prevent human overrides. Merchandise can be automatically relocated between warehouses if it is received incorrectly. Implementing human validation and training can also reduce errors.