PO Prepayment Request applied to AP Bill reduces remaining PO balance twice

Hi ​@Pinny ,

When you create the AP Bill, the prepayment should be automatically applied to it.  See help article below which details the recommended workflow for a PO prepayment request.  

https://help.acumatica.com/(W(2))/Help?ScreenId=ShowWiki&pageid=908cf2be-6a69-4546-ba9f-2270496d84fa

Hope this helps!

Laura

Thanks ​@lauraj46 

In my case, the prepayment is applied to the AP Bill correctly as expected. The issue is what happens after that: Once the 50% prepayment is applied to the 50% AP Bill, Acumatica shows $0.00 remaining when trying to create another PO Prepayment Request, as if the PO balance was reduced by both the prepayment and the bill and is completely paid.

what is the recommended process if we need to issue another prepayment for the remaining PO balance after the first 50% has already been billed and applied?

Hi ​@Pinny ,

When you release the AP Bill for the full quantity then the system considers the PO to be invoiced in full.  At that point it is closed and you would apply payments to the bill rather than creating a prepayment request.  If you create an invoice based on a partial receipt then the PO will remain open and you can create additional prepayment requests. 

Laura

Thanks ​@lauraj46 

I don’t think that’s what’s happening in my case, though. I created the AP Bill from a partial receipt / partial quantity (not the full PO quantity), so the PO should still be open. However, after I apply the prepayment request to that bill, Acumatica shows the remaining amount for a new PO Prepayment Requests as $0.00, and it won’t let me create another prepayment request for the remaining balance.

It seems like because I already created a 50% prepayment request and then created an AP Bill for 50% of the PO value, Acumatica is preventing an additional prepayment request to avoid paying more than the PO total — but that’s not really the case here, since the bill is simply consuming the original prepayment for that same portion of the PO.

Hi ​@Pinny ,

Ok, understood.  It does look like the released AP Invoice and the prepayment are both being deducted from the amount remaining to prepay.  I tested by creating an invoice for $5000 and a prepayment of 30%.  I created a partial receipt for qty 30, created an AP Bill, and the prepayment was applied to the bill. After releasing an AP Bill the PO Order totals show the unpaid amount is $3500, but only $2000 is available to pay on the Prepayment Request.

Maybe someone else can weigh in if this is the expected behavior.  Although the prepayment has been appllied to the AP Bill, it seems like Acumatica is deducting it from the unpaid amount twice.