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Question

Item cost in sales order for an item that was not purchased

  • February 11, 2026
  • 1 reply
  • 9 views

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Hi, how can I assign a cost to an item that is sold by the sales team on a sales order but is not purchased through our purchasing process?

For example, we resell an employee’s day rate when they work on-site at a customer location. Currently, because there is no associated purchase transaction, the system records the sale as 100% profit, which is not an accurate reflection of the true margin.

Could you advise on the correct approach to ensure the cost is properly captured and reflected in margin reporting?

1 reply

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  • Captain I
  • February 11, 2026

Hi ​@MarkD,

I would recommend using a Non-Stock Item. You can put in a Pending Cost and a Date (just do today’s date).

 

Then click on Update Cost to make the Pending Cost the Current Cost.

 

This will allow you to have a cost for an Item that you do not need to “purchase” as it is a Non-Stock Item.

 

Cheers,

RJ