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API Admin User Role

  • Jan 6, 2026 2:32 PM UTC
  • 3 replies
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rkenna
Captain II
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Hi Community,

 

Is there a way to have an API Role for a designated API User that is basically an API Admin and not a UI Admin?

 

-RJ

Best answer by jinin

Hi ​@rkenna ,

Try the below steps:

  1. Create an API User Type
  • Set Allowed Login Type = API
  • Disable Two-Factor Authentication
  • This ensures the user cannot log in to the UI
  1. Create a Dedicated API User
  • Assign the API User Type
  • Link to an employee (required)
  1. Create a Custom API Role (API Admin)
  • Enable Web Service access
  • Grant access only to required screens/modules
  • Do not use the Administrators role
  1. Assign the Role to the API User
  • Assign only the custom API role
     

     

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RJ Kenna | Stellar One Inc.

3 replies

jinin
Pro I
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  • jinin
  • Pro I
  • Answer
  • Jan 6, 2026 4:20 PM UTC

Hi ​@rkenna ,

Try the below steps:

  1. Create an API User Type
  • Set Allowed Login Type = API
  • Disable Two-Factor Authentication
  • This ensures the user cannot log in to the UI
  1. Create a Dedicated API User
  • Assign the API User Type
  • Link to an employee (required)
  1. Create a Custom API Role (API Admin)
  • Enable Web Service access
  • Grant access only to required screens/modules
  • Do not use the Administrators role
  1. Assign the Role to the API User
  • Assign only the custom API role
     

     

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Jini N
    rkenna
    Captain II
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    • rkenna
    • Author
    • Captain II
    • Jan 8, 2026 8:35 PM UTC

    Hi ​@jinin,

     

    What would happen if I did allow the login type to API, and gave the API user the Admin role?

    Thanks,

    RJ

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    RJ Kenna | Stellar One Inc.
    jinin
    Pro I
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    • jinin
    • Pro I
    • Jan 9, 2026 6:42 AM UTC

    Hi ​@rkenna 

    If the API user gets full control of the system (Admin Role).

    • Can read, create, update, and delete any data
    • Can bypass UI validations
    • Can change system configuration
    • Can cause data corruption if the API has a bug
    • Hard to track changes (everything looks like Admin did it)
    Translate
    Jini N
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